Account Payable Specialist
Current• Verify the accuracy of invoices, expense reports and other accounting items submitted to the Finance Department• Administer timely and accurate data entry of AP submissions, including: • review of support documentation for adequacy and accuracy;• verification of appropriate levels of approval; • ensuring proper adherence to policies and procedures and that systems are being followed;• updating and maintenance of AP transactions within Microsoft Dynamics, including detailed data entry to ensure clear documentation of all transactions;• ensuring accuracy of expense allocation and general ledger coding;• Communicate with finance support staff and outside vendors on AP related issues• Report on status of AP submissions and review AP trackers for processing issues• Develop and maintain processes and generate financial reports, trackers and projections to ensure timely and accurate disbursement for AP items• Prepare weekly cash flow projections; determine cash requirements and ensure upcoming disbursements are properly funded• Plan for and assist with preparation of wires and checks• Perform all AP activities required for monthly close, including all functions required to ensure month end deadlines are met• Verify that the billed amounts are authorized for payment, and issue payments to recipients on scheduled payment dates • Process corrections identified during the monthly invoicing process to bookings entered into the accounting system• Communicate with clients, vendors and contractors
