Mohammad Saifullah Email & Phone Number

Dhaka, Bangladesh

Key responsibilities: • Lead development of business plans for achieving the set goals and objectives in collaboration with the senior management team members• Responsible for strategic planning, policies, and direction of the operations in the light of the organisation’s Vision and Mission• Oversees daily operations of the organization, providing executive direction for efficiencies, compliance, and quality assurance• Provides leadership to the senior managers to collaborate and ensure appropriate support to all departments.• Identifies and addresses the staffing requirements for efficient operations through analytical discussions with the senior managers • Maintains a strong work culture that attracts and retains people while driving the organization’s mission• Ensures the gender, inclusion, diversity and ethical values are maintained in all organizational policies, approaches, programmes and initiatives• Increases awareness of the organization through branding initiative and develop strategic relations with the government, partners, stakeholders and media• Oversees all external communications, including website, communication materials, and social media.• Develops reports on the organization’s achievements, prospects and challenges for the donors and board of directors.• Ensures that services and funding relationships are robust enough to meet or exceed strategic goals and objectives• Coordinates and leads annual budget reviews, monthly and quarterly reviews, and periodic forecast updates with operational and senior management • Approves payments, major systematic changes and inventory control.• Retains a diverse and highly qualified team by providing career coaching, mentoring, and scope of personal development.• Fosters a learning environment and take team development & engagement initiatives • Leads the safety, security, Code of Conducts (CoCs) and safeguarding policies and initiatives & leads the incident management committee.

Key areas of support: • Organizational Development (OD), training need identification, ToT facilitation, self-audits, partnership, safe programming, communications and branding• People focused HR operations, code of conducts, safeguarding, disciplinary procedure, and system enhancement • Administration, procurement process lead, IT, safety, security, operations and policy & systems improvement with compliance management • Strategic Government relations, FD projects development and approval, reporting, registrations, certifications, visa, work permit, security clearance, tax, NBR and Bangladesh Bank compliance• Financial compliance, audit facilitation and govt. approval

Dhaka, Bangladesh

• Support the management for building working relations with different ministries, departments and NGOAB• Keep management updated of any change in the government regulations and ensure adherence• Review new projects as developed by the project team to submit to NGOAB and provide necessary technical and compliance support to get them approved• Advise the team for revisions of existing projects and get them approved• Review the annual reports developed by project team and provide advice to comply NGAOB requirements • Lead the process of registration renewal from NGOAB• Lead the process of audit and fund clearance approvals from NGOAB• Advise for work permits and visas for international staff • Advise for documents preparation for Bangladesh Bank compliance management• Report the management monthly of the progress/update on the FD projects and audit reports

OD & Compliance Management:• Advise on OD issues and strategy relating to operations & HR• Facilitate sessions on people topics i.e. employee engagement, retention, culture, CoCs, change management, safety & safeguarding• Conduct self-audit and employee survey and develop action plans for organizational effectiveness Government Relations:• Support the management for strategic relations with different ministries and NGOAB• Keep management updated on changes in the govt. regulations and ensure adherence to them• Review new projects and provide necessary technical and compliance support• Review annual reports to comply NGAOB requirements & quality• Lead process of registration renewal from NGOAB• Lead process of fund and audit clearance• Advise for Bangladesh Bank, VAT and TAX compliance management• Report the management on monthly progressProcurement and Supply Chain Management:• Lead the process of supply chain, procurement and asset disposal• Coordinate with the managers for facility renovation and smooth supply• Prioritize areas of supply chain and lead in drafting SOPs and other documents • Advice for quantification, procurement, warehousing, distribution, and information management.• Ensure the vendor enlistment process • Support bids, negotiate and establish contracts• Facilitate training sessions for team and partners on supply chain managementFinancial Compliance Management:• Contribute in developing the budgets for facility-related spending.• Ensure Government compliance regarding anti-money laundering & terrorist financing, fraud & misappropriations and partnership management.• Ensure yearly process auditsSafety, security and safeguarding:• Advise the country office for health, safety, security and safeguarding • Lead the country risk assessment, review the Local Security Plan and security documents • Facilitate sessions on safety, security and safeguarding for the team members and visitors• Provide security updates

Dhaka, Bangladesh

Key responsibilities: • Provide strategic support for liaising and relationship building with relevant ministries and departments for ensuring necessary approvals and partnerships. • Play role in strategic planning and development of the organization• Oversee operational planning and promotion of quality of services• Develop and review the country operational policies and practices in the light of VSO Global strategies• Oversee all the IT systems are smooth and effective• Lead in arranging VSO events• Prepare necessary operational and progress reports for management• Contribute in planning, selecting and recruiting expatriate and national volunteers and staff• Oversee for managing a customer care relationship environment in the team• Support in managing grievance and provide motivation • Facilitate necessary induction and training for the volunteers and the team members• Oversee expatriates' work permits & visas• Oversee logistic supports• Develop and review Country office procurement policies• Oversee procurement processes and coordinate• Develop contracts and agreements for all vendors and service providers• Ensure VSO and Donor Purchasing Guidelines are followed at all times • Ensure safeguarding of VSO Bangladesh assets• Provide security briefing and orientations to the expatriate volunteers and staffs • Oversee office safety and security procedures• Develop country security plans and evacuations policies• Act as a member of the country security management team • Plan and review yearly operational budget• Oversee expenditures are done in cost-effective and efficient way.• Act as one of the signatories for the payments• Act as the focal person for VSO Branding and branding guidance• Represent VSO in general, and VSO Bangladesh in particular at different platforms as appropriate• Oversee all the printing and communication materials

House 382 (1St And 5Th Floor) Road 28, New Dohs, Mohakahli Dhaka, Bangladesh

Key responsibilities: • Develop Country HR polices in the line with the VSO Global strategies• Act as the HR focal point for the team members and expatriate volunteers• Provide strategic support to the management in identifying organizational needs in terms of growth • Ensure all the recruitment and selection of the staff and volunteers • Ensure proper job description for all the team members• Manage and facilitate the induction of the staff and volunteers• Ensure the performance management system is in place• Facilitate and arrange training for team as appropriate• Manage the compensation and benefit system effectively• Manage grievance and disciplinary actions as per the organization’s policy and country labour law• Manage the leave of team members • As a member of the Country management team play role in strategic planning and development of the organization• Develop operational planning and promotion of quality services• Ensure that procedures are cost- effective and efficient, run efficiently • Coordinate all the internal and external audits and ensure follow up to the recommendations• Ensure all the IT systems are smooth• Ensure the drivers and vehicles smooth management • Manage the office security and emergency,evacuation plans • Build and establish relationships with relevant government departments to ensure the approval• Represent VSO in general, and VSO Bangladesh in particular in different platforms as appropriate• Oversee all the printing and communication materials • As a member of the procurement Committee ensure the purchases are made as per the procurement policy• Manage contracts between the country Office and all service providers • Ensure that VSO and Donor Purchasing Guidelines are followed at all times • Ensure safeguarding of VSO Bangladesh assets • Plan, monitor and review the operational and HR budget• Ensure expenditure are done in cost-effective and efficient way.

Service Overseas (VSO) Bangladesh, Type and activities of the Organisation: International Development Organisation, Key responsibilities: Human Resource Management Developing HR policy and strategy and implement them. Coordination of the recruitment and selection process. Design & arrange the induction programs for new joinersPreparing the contract papers for the employees. Settling the compensation and benefit issuesConduct Salary reviewAttend in the performance appraisal meetings with the team members and reporting. Planning for the training and development of the employeesImplement disciplinary actionOffice Administration Ensuring the office systems running smoothly. Update the Office procedure manual,Prepare Administrative Budget and approving expenditure on Administrative issuesManage procurement Manage the service providers. Ensure Work permit & Visas for Expatriate Staff & Volunteers Liaison MaintenanceLiaison with VSOUK and other recruitment basesLiaise with the govt. bodies as and when necessary. Liaise with the partners and volunteers as per need. Maintain regular contact with Regional officers Representation: Represent VSO Bangladesh to the Govt. bodies when appropriate

House 2/6, Lalmatia, Dhaka, Bangladesh

Communication & documentation:• To develop and implement documentation and online communication strategies and policies; • To develop, manage, maintain and further develop the web-based promotion by developing and implementing innovative documentation and on line communication tools (vision , volzone , port etc) in close cooperation with programme development team • To develop, manage, maintain, promotion and further develop knowledge database to facilitate learning culture in VSO • To coordinate with internal and external key partners e.g. UK communication team, project managers and the printing agencies in relation with documentation and online communication activities • To develop and implement a regular and efficient information collection updating and maintenance procedure to ensure high quality, usefulness, relevance, consistency and timeliness of web-based content (vision, KM database, country website) in the context of online communication and documentation; Legal Compliances and networking: • Ensure good relationships with the necessary government agencies by sharing up-to-date VSO activities and promotional documents • Ensure legal paper related to volunteer placement which includes visa, security clearance, work permit registration with relevant government department, tax certificate etc • Ensure project and fund clearance from NGO bureau IT compliances: • Working closely with the VSOUK IT Department as a Network Administrator for trouble shooting • Ensuring proper implementation & maintenance of IT systems, policy and practice in cooperation with HR manager

House 2/6, Lalmatia, Dhaka, Bangladesh

Duties and responsibilitiesOffice Management• Manage Drivers, Security Guards, and Cleaner cum cook as per VSO Guidelines.• Ensure that all office systems are running perfectly.Administration• Updating the Office procedure manual, in conjunction with PSM• Maintain personal files for all staff and leave records • Maintain & check Security Guard’s roster and cleaner’s duty in a regular basis• Organise annual events, such as Volunteer conference, staff retreat, staff picnic• Maintenance of Vehicles and its management• Represent VSO B when appropriate• Producing a monthly newsletter to volunteers, in consultation with CD.Volunteer Support• Making arrangements for volunteers’ arrival in country: preparing personal files, preparation of FD9, attestation of appointment letter for N visa, Security clearance, work permit and responsible to obtain all necessary Visa clearances, extensions of visa for volunteers.• Respond medical emergencies as instructed by CDCommunications• Compilation and distribution of security updates as per policy• Attend NSI/SB Home Ministry Personnel’s• Attend NGO Affairs Bureau for Registration, Project approval, Fund clearance, Work permits etc.• Attend Immigration & Passports for extension of visasManagement Information• Act as Network administrator and do regular back ups of the system• Trouble shootingProcurement• Purchase of all goods and services as per procurement policy• Arrangement of International procurement like Drugs, Green bag etc.Assets / Inventory• Maintain an up to date and accurate asset register (including computer equipment and Vehicles)• Undertake annual review of assetsSafety & Security• Be responsible for the safety of Volunteers Passports, • Assist the PSM in security matters relating to the office, induction flat and other VSO flats.Liaison with VSOUK and other recruitment bases• Maintain regular contact with RSO concerning volunteer administrative issues

Savar, Dhaka, Bangladesh

Key responsibilities Expatriate Volunteers and staff recruitment:Advertisement for vacancies or new position.Arrangement for sorting of applications collaboration with concerned departmental head taking decision.Preparation of contract for new employees according to advise of Assistant Director, Personnel.Responsible for induction of new volunteers and staff.Work with department heads closely to asses training needs of the volunteers To take initiative to solve day-to-day staff and volunteers matters. Project Monitoring:To maintain personal documents and files and other documents of the project for the disabled women. To Prepare strategic plan for the Project for the Disabled Women.To prepare yearly plan for the Project for Disabled Women and update quarterly basis. Evaluate the training programme run for the disabled women in the project area. To identify new jobs for the disabled women to train them up.To monitor reports of the Project for the Disabled Women. To ensure regular follow-up after the integration and take necessary steps as required. To advice in the development of the project for the disabled women.General Administration:Helping in Administrative correspondence.Coordinating administrative and volunteers' meetings. Liaison with all other departments of CRP for concern work.Liaison with NGO Bureau and Home Ministry for work permit of the foreign staff.Liaison with GO and NGOs for occasional needs.

M. A., English

Activities and Societies: Transport Management of the students

Mba, Human Resources Management

Major in HRM

Ba (Hons.), English Literature