Mohammad Thouseef Email & Phone Number

Al-Jubail Saudi Arabia

• Responsible for headcount during Emergency.• Receiving and sending mails through MS-Outlook, Fax and other communication devices.• Answer and direct phone calls, attending visitors and arranging meetings.• Provided administrative assistance to Office Manager.• Skilled in the use of business machines and equipment such as copiers, fax machines, scanners & internet Portal.• Have an excellent and confident ability in all forms of communication with people at all levels and backgrounds.• Microsoft Office skills are the techniques that an individual learns when working with Microsoft Office programs.• Handle confidential documents ensuring they remain secure.• Handle and monitor control records of incoming documents/messages.• Maintain department share folders & access control. • Arranging visitor gate pass, communicating accordingly for scheduled meeting.• Keeping day to day document status report. Develop and maintain a filing system.• KPI’s Monthly report.• Sap Implementation Project Support in-between Wipro & Farabi Power users, End users.• Responsible for updating daily schedules of Wipro Consultants appointment.• Tracking daily issues & Follow up.• Assist to provide end user required Authorization.• ESS & Quality user account password reset & unlock.• PR creation-ME52N, SES creation-ML81N, MIGO.• SAP transaction cods FCI & Project WBS recording.• Creating Training PR, Clinic Medicine PR, Manpower request requisition PR.• Follow up procurement department for department related PO, s.• Verifying HRnGS department PO, s annual budget & Expiry.• SAP monthly finance closing.• Receiving contract employee time sheet, checking Time-IN-OUT.• Creating contract employee vendor payment based on approved time sheet.• Updating approved vendor payment quantity in ERP-SAP for finance payment.• Year-end closing / all PO close-out & regenerate with new year budget. • Proceed outsourced employee monthly service charge payment & shift allowances.

Dammam, Eastern, Saudi Arabia

• Performing both administrative as well as document controller responsibilities.• Answer and direct phone calls, attending visitors and arranging meetings.• Task which requested by our Project Manager for operation support services, Coordination with concern employee. • Project employee Time sheet management. • Prepare project employee claim Invoices payments.• Process project employee reimbursement request.• Process project employee International & domestic ticket encashment request.• Prepare Saudi & expat project employee vacation encashment request. • Prepare Saudi & expat vacation payment request.• Prepare housing advances & other related loans or advances.• Prepare letters (employment certificate, opening bank account, loan letter) etc.• New Iqama process & renewal, exit-entry visa process, addition & deletion, request for new medical card process & addition & deletion. Etc.• Request for new passport data entry update in MOI.• Project employee support services.

Al Jubayl, Saudi Arabia

• Handling internal and external telephone calls.• Receiving, attending visitors and arranging meetings.• Receiving and sending mails through MS-Outlook, Fax and other communication devices.• Creating PR (purchase request), time sheet entry through SAP system.• Responsible for updating daily schedules of appointments.• Handle and monitor control records of incoming documents/messages.• Perform all sorts of data encoding tasks as instructed by the superiors.• In charge of incoming and outgoing fax, email, shipments etc.• Preparation of stationary supply orders for the department.• Responsible for headcount during Emergency.• Responsible for month end accruals ERP system.• Complete forms in accordance with company procedures.• Compose, type, and distribute meeting notes, routine correspondence, and reports.• Locate and attach appropriate files to incoming correspondence requiring replies.• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.• Collect and disburse funds from cash accounts (petty cash) and keep records of collections and disbursements.• Establish work procedures and schedules and keep track of the daily work of clerical staff.• Learn to operate new office technologies as they are developed and implemented.• Manage team and contribute to committee and teamwork.• ensure that company format policies are followed and recommend revisions, review work done by others to confirm for correct spelling and grammar.• Supervise other clerical staff and provide training and orientation to new staff.• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

Al Jubayl, Saudi Arabia

• Provided administrative assistance to Office Manager.• Preparing internal memos.• Preparing monthly department timesheets & updating GP.• KPI’s Monthly report maintaining.• Head count during safety drills and incidents.• Maintain PPE and safety stock.• In charge for all necessary arrangements during shutdown/Turnaround.• Manpower mobilization and demobilization record.• Maintaining department manpower roster & update. • Handle all type of payments including employees OT & salaries.• Create invoices and follow-up for payments from companies accordingly.• Responsible for delivery note and all other correspondence.• Handle all incoming and outgoing shipments through DHL, UPS and Aramex.• Responsible for all type of travel arrangements (Transportation, Tickets, Hotel etc.)• Track equipment on weekly and monthly basis as per warranty expiration and condition.• Balance all incoming and outgoing funds, created and recorded all income on Excel spread sheets, recorded all transactions in Quick Books system.• Head of Operations and Management to create policy and procedure to increase efficiency, communicating them to staff.• Performed all clerical duties, faxing, filing, typing, emails, scans, mail runs and bank deposits.• Handle confidential documents ensuring they remain secure.• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.• Maintain electronic and paper records ensuring information is organized and easily accessible.• Prepares reports by collecting information.