Assisting and training new employees or staff.Efficiently handling procurement and purchases, including RFQs, MRs, negotiations, and purchase orders.Organizing and scheduling meetings, and appointment arrangements for executives.Handling confidential and sensitive information with discretion and professionalism.Collaborating with other departments and teams to facilitate efficient workflow and communication.Conducting research and gathering data to support decision-making processes.Assisting in the implementation and monitoring of office policies and procedures.Assisting with recruitment processes, onboarding new employees, managing employee records, and coordinating training sessions.

Coordinate and manage the process of obtaining NOCs for construction projects from the Dubai RTA and ROWPS portal.Coordinate and manage the process of obtaining temporary construction fence permits in Dubai and Sharjah.Applying for structural inspections for construction projects from municipalities in Dubai, Sharjah, and Ajman.Applying for demarcations for construction projects in Dubai, Sharjah, and Ajman.

Prepare and type Permanent/Temporary/Part-Time job offers for employees.Prepare and type Employment Contracts for employees.Apply for Employment Entry Permits for employees inside and outside the country.Apply for a Change of Status for employees within the country.Submit Final Contract offers for employees.Prepare and type Medical Applications for employees in Dubai.Prepare and type Emirates ID Applications for employees in Dubai.Apply for Residence Permits/VISAs for employees.Manage the cancellation of Labour Contracts and Visas.

Setting up and adjusting computer equipment, software, and applications.Fixing problems with systems (both software and hardware) and finding solutions quickly.Conducting regular system backups to ensure data integrity and recovery options.Providing technical support and training to staff on IT-related matters.Researching and recommending new technologies to improve efficiency and effectiveness.Monitoring system performance and implementing optimizations as needed.

Build and keep good relationships with vendors to ensure a steady supply of materials.Negotiate contracts, terms, and prices with suppliers to get the best deals.Create and handle purchase orders following company rules and project needs.Make sure materials and services are delivered accurately and on time to construction sites.Work with the quality control team to check and confirm materials when they arrive.Fix any issues or problems with the quality of materials.Keep detailed records of all purchasing activities, including purchase orders, contracts, and supplier details.Work with project managers, site supervisors, and other team members to understand material needs and timelines.Communicate clearly with suppliers and internal teams to solve any purchasing issues.

Managing office operations: Overseeing day-to-day activities such as scheduling, coordinating meetings, and handling correspondence.Providing administrative support: Assisting executives and staff with tasks such as drafting documents, preparing reports, and handling inquiries.Organizing and maintaining records: Creating and maintaining filing systems, managing databases, and ensuring accurate documentation.Performing general tasks and organizing the system efficiently.Handling petty cash issuance and maintaining payment vouchers accurately.

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