Mohammed Alotaibi Email and Phone Number

Authenticate and appraise historical documents and archival materials.Responsible for evaluating, selecting, retrieving and arranging documents.Responsible for copying, scanning and storing documents.Create and maintain accessible, retrievable computer archives and databases, incorporating current advances in electric information storage technology.Direct activities of workers who assist in arranging, cataloguing, exhibiting and maintaining collections of valuable documents.Organize archival records and develop classification systems to facilitate access to archival materials.Establish protocols and public guideline towards accessing and using archive materials.Establish and administer policy guidelines concerning use of documents.Maintain confidentiality around sensitive information and terms of agreement.Manage the flow of documentation within the embassy.

Facilitate acquisition, preservation, arrangement, description, and access to born-digital materials.Create heritage research files relevant to business objectives.Appraise the materials, determine preservation and conservation issues, and determine best practices for resolving issues.Complete organization, preservation, and description of the collection.Maintain and update the archival database.Supervise the Activities of departments related to the administration and ensure that they perform their duties in receiving documents from the departments and branches of the agency.Submit periodic reports on the department’s achievements and appropriate suggestions for their development.Exchange of information and experiences with the National Center for Records and Archives.Represent the agency against National Center for Documentation and Archives.Provide reference services and assistance for users needing archival materials.Organize archival records and develop classification systems to facilitate access to archival materials.Prepare archival records, such as document descriptions, to allow easy access to information.Direct activities of workers who assist in arranging, cataloging, exhibiting, and maintaining collections of valuable materials.

Act as a secretary of the destruction, deportation, and correction committees.Determine the management needs of manpower, devices, and materials.Organize and save work papers and records.Entering documents data in the center's database.Archive or store documents according to their category, including accession lists, indexes, guides, bibliographies, abstracts, and microfilmed copies of documents.Oversee the arrangement, cataloging, and exhibition of collections.Maintain collections with technicians and conservators.Preserve documents appropriately.Prepare items for permanent storage and display.Describe, catalog, and analyze valuable objects.Perform research on objects or items.Utilize computers to generate and maintain archival records.

Handle administrative requests and queries from senior managers.Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.Provide real-time scheduling support by booking appointments and preventing conflicts.Screen phone calls and routing callers to the appropriate party.Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.Greet and assist visitors.Maintain polite and professional communication via phone, e-mail, and mail.Anticipate the needs of others to ensure their seamless and positive experience.Write and distribute email, correspondence memos, letters, faxes, and forms.Assist in the preparation of regularly scheduled reports.Update and maintain office policies and procedures.

Assist Saudi nationals, making telephone and e-mail inquiries and personal visits and through the collation and provision of up-to-date guidance on local procedures.Liaise with officials in the courts and prosecutor’s office, police, Ministry of Justice, prison and immigration, and other authorities involved in consular cases in Kingdom of Saudi Arabia Consulate.Assist on the front counter and give general guidance on issues such as passport renewal, Saudi nationality law, and birth and death registrations.Conduct issuing visas and helping out when any problems arise overseas.Conduct processing of requests to legalize notarial documents.Enter visa applications in document registration systems and submit complete files to the back office.Carry out an initial assessment of travel document applications, visas, and authorizations for temporary stay, the assessment will involve compliance with statutory requirements and if the supporting documents are accurate and complete.Organize and assist applicants taking the civic integration exam.Keep consular records by creating, organizing, filing, and maintaining digital files and documents.