Experienced Executive Secretary | Administrative Assistant with 9 years of providing high-level executive and operational support to C-suite executives and Directors in the healthcare industry.
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Executive SecretaryMasarJeddah, Sa -
Executive SecretaryMasar Sep 2023 - PresentJeddah, Makkah, Saudi Arabia -
Event Management Specialist | Sound System EngineerArt Station Application May 2021 - Aug 2023Jeddah, Makkah, Saudi Arabia•Planning events from start to finish based on customer requirements, target audience, and objectives.•Preparing and managing budgets, ensuring adherence throughout the event planning process.•Implementing effective marketing campaigns using platforms such as GallaBox and Mailchimp.•Handling post-event communication and preparing comprehensive summary reports with detailed analysis.•Recruiting and managing employees dedicated to event execution.•Promoting events through various channels including Snapchat ads, Instagram ads, and GallaBox.
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Administrative SpecialistPediacare Clinic May 2021 - Aug 2023Jeddah, Makkah, Saudi Arabia•Ensuring exceptional customer service standards.•Efficiently managing clinic appointments to enhance productivity.•Ensuring accurate and timely submission of financial reports for the clinic in accordance with the Accounts Department.•Tracking inventory using the Daftar platform.•Recording daily deliveries to reconcile inventory accurately.•Analyzing data to forecast future needs of beauty cosmetics, such as Botox and fillers.•Providing a weekly report to the CEO on financial, inventory, and customer feedback.
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Executive SecretaryTabib Group App Jan 2019 - Aug 2023Jeddah, Makkah, Saudi Arabia•Organizing and facilitating meetings, including producing agendas for C-level executives and recording minutes.•Managing databases and ensuring data accuracy and integrity.•Creating and maintaining documents related to administration and government compliance.•Handling master data management, including creation, updates, and deletion of records.•Assisting in the development of reports and analysis using tools like Power BI and Microsoft Excel.•Generating reports from various systems to support decision-making.•Sending marketing emails in bulk using MailChimp.•Testing the company's backend applications and website, and reporting errors to developers.•Sending bulk promotional messages via the 4Jawwaly portal.•Managing conversations and interactions on the GallaBox portal.
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Exam InvigilatorBritish Council May 2017 - Apr 2023Jeddah, Makkah, Saudi Arabia•Ensure the security of the Examination papers & complete the response sheet before & after Exam•Ensure all candidates have an equal opportunity to demonstrate their abilities•Prevent possible administrative failures•Prevent possible candidate malpractices -
ManagerNail Station & Spa Feb 2022 - Nov 2022Jeddah, Makkah, Saudi Arabia• Managing daily spa operations, including scheduling, staff management, and ensuring efficient service delivery.• Upholding high standards of customer service by promptly addressing client concerns and maintaining a welcoming atmosphere.• Supervising spa supplies, products, and equipment to ensure adequate inventory levels for smooth operations.• Ensuring compliance with all applicable laws and regulations, including employment and health codes, to maintain operational integrity.
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Operations Team MemberSpa Station App Mar 2021 - Mar 2022Jeddah, Makkah, Saudi Arabia•Oversight of team activities and task delegation.•Strategizing and planning task execution approaches.•Facilitating communication between team members and stakeholders.•Structuring and organizing tasks, personnel, and documentation.This Project was established under the App called Art Station App
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Quality Officer & Insurance Approvals OfficerJeddah National Hospital Jul 2017 - May 2019Jeddah, Makkah, Saudi Arabia•Ensured continuous quality across the hospital's operations and services.•Contributed to the Saudi Central Board for Accreditation of Healthcare Institutions (CBAHI) project.•Developed policies and procedures for the ICU, Infection Control Department, and NICU.•Handling the sending and receiving of medical approvals for both in-patient and out-patient services via the Waseel system.•Acting as a mediator between patients and insurance companies to facilitate communication and resolve issues efficiently. -
Client Relations & Payroll OfficerSms Company Jeddah Feb 2016 - 2017Jeddah Governorate, Saudi Arabia•Solely responsible for preparing monthly payrolls for Emirates Airlines and Swissport.•Generating financial analysis reports for clients.•Analyzing web-based applications.•Translating documents from English to Arabic and vice versa for Vega Visa Services (VFS).•Preparing the company's quarterly financial reports.
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Administrative AssistantAl Faye Trading Company Nov 2015 - Feb 2016Jeddah, Makkah, Saudi Arabia•Prepare graphical reports•Responsible for Managing Time Sheet for Labors•Medical Reimbursement to employees•Assisted with daily cash balancing
Mohammed Ali Education Details
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CmasBusiness Administration And Management, General -
Shati Al Noor International School - Jeddah80% -
Mawarid International School - Jeddah79%
Frequently Asked Questions about Mohammed Ali
What company does Mohammed Ali work for?
Mohammed Ali works for Masar
What is Mohammed Ali's role at the current company?
Mohammed Ali's current role is Executive Secretary.
What schools did Mohammed Ali attend?
Mohammed Ali attended Cmas, Shati Al Noor International School - Jeddah, Mawarid International School - Jeddah.
Not the Mohammed Ali you were looking for?
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Mohammed Ali
Saudi Arabia -
Mohammed Ali
Jeddah -
1safcsp.org.sa
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Mohammed Ali
Riyadh, Saudi Arabia
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