(Formerly known as Atheeb Intergraph Saudi Co. (AISC). AISC was the sole distributor for Hexagon Software Solutions & Services for SmartPlant Software in K.S.A from early 2000 until July 2023)• Reception Management• Coordinate / track all office activities• Handle incoming calls, emails / other communications, ensure all inquiries are addressed or redirected appropriately• Provide admin. support related to new hires and employee exits, such as onboarding and off boarding documentation and submission to Finance• Documentation – related to employees• Raise requests related to Office Supplies purchase• Manage and document Petty cash and expenses• Office inventory management - ensure office supplies• Coordinate purchase of Office supplies• Coordinate with HR / Travel Desk in Head Office to process staff requests like vacation, booking travel, hotels, visas, meeting rooms, car rentals, etc.• Submit employee per diem claims with supporting documents and its documentation• Coordinate with HR in submission of Monthly Attendance sheets• Communication and announcements• Pick-up, distribute and dispatch of courier, prepare transmittals and prepare monthly courier summary reports, etc.• Liaise with (a) Office Building Representatives (b) Third party vendors (c) internal Finance, IT and HR departments to ensure smooth operations of the office in compliance with corporate polices• Documentation – related to Sales / Projects• Schedule and organize online meetings on MS Teams• Arrange refreshments / food during Customer Trainings, meetings, etc.• Coordinate with Customer representative for ID issuance, renewals, cancellations, etc. for Atheeb staff site visits• Raise requests for Purchase related to Sales for Third Party Vendor services• Process third party invoices, obtain and document completion certificates as required by the Project management team• Maintain reports related to Third Party payments and invoices

Handled the role of Proposal Engineer• Maintain, track & update customer software license maintenance expiry, renewals• Prepare, submit quotations for software purchase, renewals, lease, services, trainings, etc.• Followup with customer regarding license renewals• Request Hexagon to generate/ renew license keys and ensure delivery to the customers• Receive & Respond to clients’ Solicitation of Interest (SOI)• Fill qualifications forms periodically required for new/existing clients in coordination with or assistance of Operations Manager• Keep track and records of tenders/projects in the existing Bids tracker• Obtain tenders documents from clients• Coordinate with Operations or Support Services Manager in preparing Technical / Commercial proposals, review of RFQs and edit document content based on RFQs, acting as an editor and a writer (limited to writing and editing)• Ensure proposal / pre-qualification requirements are met, documented and finalized• Maintain archive of all tenders, submissions, correspondences during tendering phase on company server• Ensure submission deadlines are met etc.• Respond to client enquiries/clarifications in coordination with Operations Manager / Support Services Manager• Review and process all customer purchase order within set timeframes• Liaise with internal finance for issuance of supporting documents like Insurance documents, Performance Bonds, Bank Guarantee, etc. as per customer requirement• Liaise with internal finance for issuance of customer invoice, submission and payment receivables• Follow-up with customer on payments• Raise requests for purchase related to Purchase Orders from third party vendors• Process third party invoices, obtain and document completion certificates as required by the project management team• Liaise with internal Finance for payments related to third party vendors• Documentation• Prepare periodic sales reports as required• Performs other duties as assigned

• Reception Management• Coordinate and track all office activities• Handle incoming calls, emails and other communications, ensure all inquiries are addressed or redirected appropriately.• Provide administrative support related to new hires and employee exits, such as onboarding and off boarding documentation and submission to Finance.• Documentation – related to employees• Raise requests for Purchase related to Office Supplies• Manage and document Petty cash and expenses• Office inventory management - ensure office supplies, e.g. stock of drinks, cleaning tools, office stationery, etc.• Coordinate purchase of Office supplies• Coordinate with HR / Travel Desk in Head Office to process staff requests like vacation, booking travel, hotels, visas, meeting rooms, car rentals, etc.• Submit employee per diem claims with supporting documents and its documentation.• Coordinate with HR in submission of Monthly Attendance sheets• Communication and announcements• Pick-up, distribute and dispatch of courier, prepare transmittals and prepare monthly courier summary reports, etc.• Liaise with (a) Office Building Representatives (b) Third party vendors (c) internal Finance, IT and HR departments to ensure smooth operations of the office in compliance with corporate polices.• Documentation – related to Sales / Projects.• Schedule and organize online meetings on MS Teams.• Arrange refreshments / food during Customer Trainings, meetings, etc.• Coordinate with Customer representative for ID issuance, renewals, cancellations, etc. for Atheeb staff site visits.• Raise requests for Purchase related to Sales for Third Party Vendor services.• Process third party invoices, obtain and document completion certificates as required by the Project management team.• Maintain reports related to Third Party payments and invoices.

• Support newly hired employees in completing joining procedures.• Collect credentials / certificates for opening new employee file.• Obtain approval for the employee file from the client (NITI).• Coordinate with Academic to ensure new hires undergo Safety Orientation from NITI HSE & Security Unit Head.• Maintain & update employee personnel files periodically.• Prepare attendance and provide inputs for Payroll preparation during Payroll Coordinator’s absence.• Handle Petty cash and account cash expenses.• Update attendance in the Client’s (NITI) Attendance system (ZKTeco) daily for maintaining accurate records of Trainers.• Coordinate with Site HR personnel / HR Riyadh in reserving Air Tickets for site staff on Amadeus system and follow up with our Travel Agent to get Air Ticket issued.• Receive employee requests and assist Site HR / HR Riyadh with employee relations issues by forwarding requests to concerned person.• Prepare / provide employee data reports as requested by Project Manager / Client.• Communicate announcements, memos, HQ HR Site visits, etc. through email.• Coordinate with HR Riyadh / Site HR to communicate Company Policies and Benefits to new / existing employees as and when required.• Prepare warning letters / employment contract termination letters as and when required by Project Management.• Assist in the day-to-day work of Site HR.

• Preparing the Monthly employee details File including new starter, Leavers, Saudis, and Non-Saudis, R&F Staff, Executive Staff and Casual Staff lists.• Post and process new Hire profile & salary details & issuing Uniform, Housing, Locker Key & Name Tag. • Enroll & program Hand Punch for all colleagues. (New or existing staff). • Coordinate to prepare Work Contract for staff in English Language.• Maintain employee files and update their records.• Preparing HR Metrics Report and Age Break-down Report.• Preparing Contract renewal falling in the coming month and sending for approval.• Prepare the reward arrangements for colleagues and issuing certificate. • Arrange Employee of the month selection & compiling nominees and further process after selection e.g announcement & certificate issuance & Cash Award communications. • Check Health Card Expiry Date and complete the process of renewal by sending colleagues to Hospital and then collect the cards after renewal.• Check and process any kind of leave posted and approve as per entitlements.• Post any transaction of increment or status change in HR system.• Book & prepare orders for Ticket purchase of staff and follow up with travel agent to get the confirmation…Etc. • Post and process end of service for colleagues with implementation of P&P.• HR System Payroll Closing• Check the Staff Cafeteria & try to solve any issue related to that area.• Coordinating with investigations and issuing warning letters against violating staff.• Receive employees’ requests and try as much as I can to solve and fulfil his need. • Check First Aid Items and complete any shortage.• Check stationary stock of HR department and arrange to order and complete any shortage.

• Supporting prospective candidates in completion of job application materials and documents, and preparation of interviews and tests.• Administer visa /contract renewals and extensions.• Arrange flights through our Travel coordinator.• Communicate company policies and benefits to new employees.• Maintain employee personnel files.• Entering data into the database / HR system (Civil Soft) for maintaining accurate records.• Communicate announcements, notices, complaints, recommendations, through email.• Participate in Safety Committee.• Assist with employee relations issues.• Provide employee data for preparing management information reports and documents.• Assist Head of Personnel & Admin. with projects and administrative tasks.• Assist with the day-to-day efficient operation of the department.

Al Masaood Bergum, Jebel Ali, Dubai. Jan’07 – July’08H.R. Coordinator • Administer employee enrollments, changes, terminations, informational meetings and employee induction training.• Maintain employee personnel files, records and information; HRIS.• Coordinate with various Departments in employee orientations for new hires.• Coordinate in Performance Evaluation program.• Coordinate in-house training and outside seminars/workshops for staff.• Participate in Safety Committee.• Assist with employee relations issues.• Make & update job descriptions on a quarterly basis.• Update Employee Handbook on a periodic basis.• Assist Head of Personnel & Admin. with projects and administrative tasks.Achievement: Compiled an Employee Handbook for the company.

• Handle pre-recruitment process: understand the requirements, advertise job vacancies, source the CVs, conduct telephonic & preliminary round of interviews.• Handle post-recruitment process: issue offer letters to candidates & joining letters to the concerned dept. • Manage filing system.• Preparation & management of HR related correspondence.• Collect documents for UAE visas from the new candidates & arrange entry & residency visas.• Coordinate with consultants in the recruitment of overseas candidates and arrange for their entry & residency visas.• Handle consulate related work related to visit visa to various countries.• Arrange flights through our Travel coordinator.• Update HR records on a daily basis.• Maintenance of staff attendance & report submission at the end of the month.• Make job descriptions.