Office Manager Of Deputy Chairman
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.• Organize and schedule meetings and appointments for the deputy chairperson.• Assisting in and recommending the strategic plans, new projects, new investments, and international business initiated by thedeputy chairman.• Coordinate schedules, appointments and bookings.• Organize office operations and procedures and provide general support to visitors.• Manage executives’ schedules, calendars and appointments.• Responsible for managing office services by ensuring office operations and procedures areorganized, correspondences are controlled, filing systems are designed, supply requisitions arereviewed and approved and that clerical functions are properly assigned and monitored.• Establish a historical reference for the office by outlining procedures for protection, retention,record disposal, retrieval and staff transfers.• Ensure office efficiency is maintained by carrying out planning and execution of equipmentprocurement, layouts and office systems.• Allocate tasks and assignments to subordinates and monitor their performance.• Assign and monitor clerical, administrative and secretarial responsibilities and tasks amongoffice staff.• Perform review and analysis of special projects and keep the management properly informed. • Responsible for recruiting staff for the office and providing orientation and training to newemployees.• Ensure top performance of office staff by providing them adequate coaching and guidance.• Responsible for ensuring office financial objectives are met by preparing annual budget for theoffice, planning the expenditures, analyzing variances and carrying out necessary correctionsthat may arise.• Participate actively in the planning and execution of company events.• Responsible for developing standards and promoting activities that enhance operationalprocedures.
