Mohammed Sameerullah Khan Email & Phone Number

Doha, Qatar

• Maintaining documents related to both Onshore and Offshore (Dolphin Well head Platforms)• Provide documentation support during FEED stage of Project to develop Scope of Work (SOW), feasibility study and developing project documentation like study reports, specifications, data sheets, PIDs, PFDs and cost benefit analysis.• Providing documentation support required for FEED, Detailed Engineering, Construction and Commissioning stage.• Maintaining Master Document Register (MDR), Supplier Master Document Register (SMDR) & Document Distribution Matrix.• Prepare Document Distribution Matrix from the Contractor’s Master Document Register (MDR) and maintain throughout the project.• Receiving and issuance of Engineering and vendor documentation and initiate review workflow.• Manage the documentation (numbering, workflows, filing and archives) both electronic and hardcopy in accordance with company procedure.• Quality check of the documents issued by Contractor to verify if it is compliant with Project procedures/specification like numbering, properties, revision history and other related to document quality.• Providing documentation support during implementation and close out phase of project.• Maintaining technical / vendor deliverable register (VDR) and generate status report on regular basis.• Compiling technical comments and issuing to contractor/consultant/vendor for response.• Ensures that all relevant technical / vendor documents and drawings are quality checked and duly controlled and entered in EDMS and distributed as per Document Distribution Matrix (DDM).• Generating internal / external transmittals and sending mails to concerned persons on various deliverables function.• Maintaining workflows to facilitate electronic review of various deliverables related to MOC (Management of Change).

Riyadh, Saudi Arabia

• Responsible for updating of master & site master drawings• Responsible for processing of all incoming site documentations including transmitting documents to client for approval such as RFIs, procedures, drawings etc.• Responsible for processing of all incoming design documentations including reference documents• Responsible for transmitting and uploading documents to UNIX DDS software.• Assist with processing and distributing of Incoming/outgoing of Vendor documents and drawings.• Responsible for transmitting of all associated documents for Material Requisitions and Service Requisitions to Procurement Department and Suppliers.• Responsible for all inquiries from internal and external staff regarding Document Control matters.• Register all incoming documents and drawings from Supplier.• Maintain electronic documents, original documents and keeping all superseded revisions.• Issuing deliverables from Contractors and Vendors to PMT (Client). • Daily/weekly Reporting of Deliverable Status and progress information.• Liaising with the Project Management Team in order to identify priorities and appropriate actions concerning incoming and outgoing information• Effectively securing and archiving all electronic copies of documents using UNIX DDS (EDMS).• Recording the issue, status and location of all controlled project documentation including drawings• Facilitating the set up and operation of the electronic document management system.• Compile a central register of project documentation from the lists of drawings/documents received from the Client, Project, and Engineering Groups.• Controlling & maintaining all relevant registers for incoming / outgoing docs and drawing issues.• Coordinating with various Designers/Consultants & contractors for different zone for their submittal’s such as design documents, tender document’s and IFC documents.• Coordinating the flow of Documents between Project Management Office PMO and Site Office.

Doha, Qatar

• Establish and coordinate schedule for creating databases for tracking all technical and non-technical documents and provide status update on a regular basis• Distribute internally the copy of the transmittals and the project quality plan according to the distribution matrix assigned.• Receive reviewed documents from the client and make respective log entries and assign the approval codes for the commented drawings in TDR (Technical Document Register). Also transfer these approvals internally as per the project distribution matrix.• Using EDMS (Electronic Document Management System) as per client requirement and as per line manager’s instructions.• Registering all incoming and outgoing correspondences, MOMs, Drawings & technical submittals.• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, RFI, Letters, staff daily report, Submittals and other documents from the client and subcontractors • Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.• Set up/assist document control filing system.• Maintaining all files within the Filing Department• Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing roomChasing up each individual for return of files• Maintaining all Tender Documents and ensuring originals are not taking from the filing roomUpdate drawings in accordance with Drawing Register.• Follow-up with team members and others for “open” status items to be closed down.Maintain Project Documentation as per ISO standards.• Electronic-transmission of documents• Data input to database related to document receiving & tracking document.• Assist Site office administration• Archiving contract/project documents and maintains Archive section up to date.

Al Jubail Saudi Arabia

• Controlling all Incoming and Outgoing documents.• Following company filing system procedure for maintaining the documents.• Maintaining all the drawings according to latest revisions received from Head Office and Distribute to Client, Concerned Departments and Sub –Contractors.• Distribute the documents as per Discipline through Document Transmittal Form.• Maintaining the proper filing system as per index wise.• Daily updating drawing register and submitting it to Chief Document Controller.• Maintaining the updated IFC drawings list as per latest revisions.• Controlling the IFR, IFC and AS-Built drawings, procedures, MOM documents, KICKOFF documents and Vendor/Supplier documents.• Controlling the flow of Vendor documents NMR 601, NMR 602 and NMR 603 among Client, Contractor, Vendor and Sub contractor.• Maintaining the Master copy, controlled copy and superseded documents.• Scanning of documents and hyper linking to the status log sheet for easy access. • Maintaining of organized electronic files in server.• Responsible for hard copy and soft copy receipt, recording, tracking, reporting and disposition of project documents in a timely manner.• Distribution of Controlled copy documents to authorized person.• Maintaining Confidential files separately.• Performing regular audits to check that all the documents submitted are received by recipient or not.

Ras Al Khaimah, Uae

• Controlling all Incoming and Outgoing documents.• Following company filing system procedure for maintaining the documents.• Maintaining all the drawings according to latest revisions received from Head Office and Distribute to Client, Concerned Departments and Sub –Contractors.• Distribute the documents as per Discipline through Document Transmittal Form.• Maintaining the proper filing system as per index wise.• Daily updating drawing register and submitting it to Chief Document Controller.• Maintaining the updated IFC drawings list as per latest revisions.• Controlling the IFR, IFC and AS-Built drawings, procedures, MOM documents, KICKOFF documents and Vendor/Supplier documents.• Controlling the flow of Vendor documents NMR 601, NMR 602 and NMR 603 among Client, Contractor, Vendor and Sub contractor.• Maintaining the Master copy, controlled copy and superseded documents.• Scanning of documents and hyper linking to the status log sheet for easy access. • Maintaining of organized electronic files in server.• Responsible for hard copy and soft copy receipt, recording, tracking, reporting and disposition of project documents in a timely manner.• Distribution of Controlled copy documents to authorized person.• Maintaining Confidential files separately.• Performing regular audits to check that all the documents submitted are received by recipient or not.

Riyadh, Saudi Arabia

• Monitoring and controlling the flow of incoming and outgoing documents• Monitoring the flow of documents and drawings between main office and site office• Receiving the IFR, IFC drawings from contractor through Document Transmittal Form.• Distribute the latest IFC drawings to site-office as per discipline wise.• Daily updating IFC drawing register file.• Submitting daily report, weekly report and 2 week look ahead report to concerned department.• Filtering is done on data for quick reference.• Identification of drawings by using index system.• Maintaining the drawings as per index wise and section/area wise• Periodic work contacts with HR co-coordinator, Administrative coordinator, and Project Engineers and Construction Managers.• Guided by company policies and procedures to offer drawing transmittals and submittals.• Ensure obtaining required signatures on documents and procedures before issuance.• Maintaining of various procedures like welding procedures, painting procedures, quality control procedures etc.• Receiving of various IFC drawings like Fire Alarm, Instrumentation, Electrical Substation, and Telecommunication.• Distributing and updating latest IFC drawings to site office regularly.• Maintaining and updating of all registers (material / shop drawings / RFI / method Statement / calibration certificate)

Bengaluru Area, India

• Handling and registering of all incoming correspondences.• Handling all the incoming and outgoing correspondences like email, fax messages, telephone calls.• Updating and distribution of Incoming / Outgoing Correspondences and circulation of copies (CC) to relevant action holders as marked.• Co-ordination with Project Department.• Receive latest updated drawings from architects and consultants and issuing the same to site team.• Maintaining, filing and controlling of drawings.• Prepare, scan and index all documents, transmittals and IDC details.• Maintaining Trade & Finance affairs documents separately like L/C, Guarantees and Bonds etc.• Maintaining both electronic copy and hard copy.• Making sure that all controlled copies of latest approved documents and drawings are given to appropriate staff, sub-contractors and third party as applicable. • Maintaining the documents and drawings in the Document Control Office under safe custody without any damage and traceability.• Maintaining contractual documents and customer correspondence documents separately.

Bachelor Degree In Computer From Jntu University, Computers

State Board Of Secondary Education, Computer Science, A