Moira Shively Email & Phone Number

Arlington, Va, Us

Arlington, Va, Us

Philadelphia, Pennsylvania, Us

Prepare monthly financial statements and grant/fund reporting for nonprofit organization clients using web based accounting and processing software products; Intacct, QuickBooks, Bill.com. Record monthly accounting entries for all financial activity including accounts payable, accounts receivable, cash, payroll, depreciation, accruals, indirect cost allocations and other grant permitted allocations.Assist clients with budgets, cash flow, grant management and gathering information for Form 990 preparation.Reconcile all general ledger balance sheet accounts and maintain accurate balances supported with documentation.Operate as point of contact for client audits including preparation of an audit package for PBC requests, presentation of information to the auditors and follow up on audit requests.Obtain and maintain client records including Form 990 filings, audited financial statements, sales tax exemptions, charitable registrations and personal property tax returns.

Arlington, Va, Us

• Proven operations manager for all daily accounts receivable functions and special projects for a team of 7. Consistently meets the closing deadline of the 3rd business day for each period, and moves receipts of up to $10 million daily from lockbox bank accounts to trust accounts. Manages the accurate billing and cash receipt processing for transactions totaling over a billion dollars annually.• Establish comprehensive desktop procedures for the department for all functions and organize the documents for easy access and editing. Successfully test all procedures with the team to ensure accuracy, and concurrently use that process to create an effective cross training program for all within the unit.• Create a means for monitoring the daily work progress of the team via daily calendar reminders and checklists. This aides in defining the job duties among the team, accountability for work and clarity on progress to ensure deadlines are met.• Ensure accurate and timely reporting for internal and external report products. Checklists and reminders are established to ensure reports are reviewed with time for revision, and compliance with FEC and ERISA rules as well as meeting the requirements of GAAP.• Collaborate with IT for regular system upgrades, patches and modifications to both the Oracle and NetFORUM systems. Implement business process changes and use the software systems to increase immediate payment upon registration for customers. This caused an immediate cash flow to increase by $2 million in November 2015 and reduced receivables, related bad debts and company time spent on collections for the event.• Effective manager of people, stabilizing the current team of 7 after an era of staff turnover. Identified more accurately the job tasks and levels to hire the right candidates for the department’s needs. Created a cohesive team who support one another and collaborate to solve problems.

Washington, Dc, Us

• Prepared the annual operating budget of 11 million for the organization – net assets for the organization were 30 million.• Responsible for all accounting functions including billing for Federal Government sub grant contracts, payroll processing, managing accounts payable and financial reporting.• Accounted for and reported on individual departments and specific grants using subaccount system within the Solomon accounting system.• Fulfilled Federal reporting requirements for Federal grants including Personnel Activity Reports and quarterly MOBIS reporting.• Vetted new vendors using the EMPLS system. • Tracked the monthly release of net assets on restricted grants based on grant specifics regarding use and time restrictions.• Maintained the accounting data using Solomon software and created reports in the Frx Report writing system.• Managed 1 Staff Accountant and conducted annual reviews of performance.

• Created my own LLC Company providing accounting solutions to small businesses.• Drawing on my varied work experiences I have provided consulting services to: Virginia Hospital Center during their budget process for the hospital and their subsidiaries Lash Enterprises, LLC a rental real estate company in Arlington JustinBradley, Inc. as a part-time Controller for their recruiting services firm Various small businesses setting up QuickBooks software and creating templates for the chart of accounts specific to each business industry The United Methodist Church for monthly accounting needs in accounts payable, payroll, tracking contributions and general ledger accounting and reporting• My services included monthly processing for payroll, accounts payable, accounts receivable, bank reconciliation, cash flow reporting and maintenance of the general ledger. I also provided software set up services for business owners to perform accounting functions themselves. Additionally, I provided consulting services for special projects such as reconciliation of accounts and correction of data from past years.

Englewood, Colorado, Us

• Directed all financial and accounting operations for a 13-physician radiology practice with over 200 full time employees at 6 sites in Maryland and Virginia.• Restructured the accounting department to maximize efficiency of workflow, resulting in a 4-person department servicing a 200-employee company producing 68 million in gross receipts.• Established procedures and controls for all accounting processes.• Responsible for compilation and consolidation of financial statements for seven affiliated entities. This included processing 2-3 years of accounting activity for past years to bring the reporting current.• Prepared and maintained budgets for all entities.• Responsible for acquiring financing for operational cash flow needs as well as major medical equipment needs.• Created from installation to finished product, data bases through financial statements for seven entities using Solomon software.

• Managed administration of office operations, accounting functions, facilities and support staff of 15 for a 17-attorney law firm.• Responsible for all accounting functions including cash flow management, billing, accounts payable, payroll, and reconciliation of general ledger accounts through financial reporting.• Planned and presented the annual budget to the firm’s Board of Directors.• Reconciled trust accounts and accounting records to maintain compliance with ethics requirements for private practice.• Maintained the accounting software systems TAS for trust accounting, TABS III for time tracking and billing, and Great Plains Accounting for financial reporting.• Negotiated and administered contracts for the firm’s office equipment, corporate benefit plans, and utility services.• Coordinated a staff of 15 legal assistants, paralegals and support staff, encouraging a culture of teamwork among staff. Managed the team and conducted reviews of performance.• Optimized the use of very limited physical office space to accommodate growth in the firm.

3/96 to 2/98 - Diversified Engineering, Inc., Richmond, Virginia: Assistant ControllerAssisted the controller with preparation of monthly financial statements using Deltek software. Managed human resource functions, benefits and payroll using ADP. 4/90 to 4/95 - Arizona Mail Order Company, Inc., Tucson, Arizona: Senior AccountantPrepared monthly financial statements for three affiliated companies and consolidated the statements across the corporation. Managed bank loan compliance reporting and implemented a conversion from a manual accounting process to a product called New Generation Software on an AS 400 IBM mainframe.1/90 to 4/90 - Maya Construction Company, Tucson, Arizona: Financial AccountantPrepared monthly journal entries and financial statement reports. Maintained fixed asset records, depreciation schedules and reconciled general ledger accounts to detailed schedules.8/89 to 1/90 - Regicor Industries, Inc., Tucson, Arizona: Assistant to ControllerPrepared and analyzed consolidated monthly financial statements, reconciled bank accounts and general ledger balances to detail and filed various Federal and state taxes and information returns.3/87 to 8/89 - LaVoie, Clark, Charvoz & May, CPA firm, Tucson, Arizona: Accounting Systems Consultant/AccountantInstalled, trained, and provided technical support for Peachtree accounting and other software packages. Managed all Peachtree line of business client billings and collections, prepared federal and state income tax returns and prepared and reviewed financial statement compilations for small business clients.

Bachelor Of Science, Business Administration; Accounting And Finance

Supplemental Accounting Courses

Regular/General High School/Secondary Diploma Program

General Studies