• Obtain and maintain the financial reporting and general ledger structure of the company as well as ensure all monthly, quarterly and year end close financial reporting deadlines are met. • Full charge bookkeeping, accounts payable, accounts receivable and purchasing. • Execute all forms dealing with Union, Prevailing Wage and/or Union Jobs such as Preliminary Notices, DAS 140, DAS 142,Fringe Benefit Forms, CAC2 Apprentice train Fund Contributions and monthly trust benefits.•… Show more • Obtain and maintain the financial reporting and general ledger structure of the company as well as ensure all monthly, quarterly and year end close financial reporting deadlines are met. • Full charge bookkeeping, accounts payable, accounts receivable and purchasing. • Execute all forms dealing with Union, Prevailing Wage and/or Union Jobs such as Preliminary Notices, DAS 140, DAS 142,Fringe Benefit Forms, CAC2 Apprentice train Fund Contributions and monthly trust benefits.• Manage OCIP/CCIP insurance and forms on applicable projects• Weekly Certified Payroll Reporting on applicable jobs• Execute payroll on a weekly basis• Execute all monthly progress billings and lien releases • Budget and forecasting activities. • Collaborates with the President to support overall company goals and objectives. • Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy. • Advises staff regarding the handling of routine and non-routine reporting transactions and office issues.• Work with the Accountant to ensure a clean and timely year end audit. • Assist in development and implementation of new procedures and features to enhance the workflow of the department and company. • Provide training to new and existing staff as needed. Handle personnel issues relating to staff conflicts, absenteeism, performance issues, etc. • Work with each direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff. • Support President with special projects and workflow process improvements. • Administer and track all H/R items such as health insurance, vacation and sick days.• General liability and workers compensation insurance maintenance, monthly worker’s compensation reports and administered personnel files, medical and dental. Show less

• Processing all new sales contracts and setting up Customer Account in QuickBooks and Excel.• Responsible for all Accounts Receivable and collecting payment in a timely manner.• Invoicing and processing all customer payments through QuickBooks. • Entering all Accounts Payable invoices, matching them up with the shipper and correct purchase order.• Auditing/Job cost analysis once the job is complete.• Preparing monthly sales breakdown for the State of… Show more • Processing all new sales contracts and setting up Customer Account in QuickBooks and Excel.• Responsible for all Accounts Receivable and collecting payment in a timely manner.• Invoicing and processing all customer payments through QuickBooks. • Entering all Accounts Payable invoices, matching them up with the shipper and correct purchase order.• Auditing/Job cost analysis once the job is complete.• Preparing monthly sales breakdown for the State of California.• Preparing monthly Gross Margin Excel Spreadsheet for Controller Show less

• Performed several aspects of Accounting/HR and Customer Service• Analyzed weekly sales and prepared commission/bonus sheets.• Weekly payroll administration using Payroll Solutions software, handled vacation & sick time, loans, garnishments, reimbursements and time off adjustments.• Interviewed applicants for current positions available• Processed all invoices and matched up to shippers to make sure we were billed accurately. Entered into software under correct General Ledger… Show more • Performed several aspects of Accounting/HR and Customer Service• Analyzed weekly sales and prepared commission/bonus sheets.• Weekly payroll administration using Payroll Solutions software, handled vacation & sick time, loans, garnishments, reimbursements and time off adjustments.• Interviewed applicants for current positions available• Processed all invoices and matched up to shippers to make sure we were billed accurately. Entered into software under correct General Ledger code.• Processed all payments received.• Monitored attendance in the company.• Reconciled Business American Express and Bank Accounts. Show less

Assisted the Chief Executive Officer for a commercial construction drywall contractor in all areas of:• Human resources, accounting and departmental supervision which included the Accounts Payable, Project Manager Assistant, Purchasing Manager and Receptionist positions. • Handled Accounts Receivable/collections, monthly invoicing, lien releases, preliminary notices, administration of Accounts Payable, check processing and processing expense reports. • Responsible for doing weekly… Show more Assisted the Chief Executive Officer for a commercial construction drywall contractor in all areas of:• Human resources, accounting and departmental supervision which included the Accounts Payable, Project Manager Assistant, Purchasing Manager and Receptionist positions. • Handled Accounts Receivable/collections, monthly invoicing, lien releases, preliminary notices, administration of Accounts Payable, check processing and processing expense reports. • Responsible for doing weekly cash flow forecasting, month end financials, bookkeeping and maintaining the general ledger using Master Builder software,• Created and administered an overhead budget• Weekly payroll administration using ADP software, employee loans and garnishments.• General liability and workers compensation insurance maintenance, monthly worker’s compensation reports and administered personnel files, medical, dental and 401k enrollments. Show less

Ran the office for a commercial construction painting contractor, the position included:• A/P, A/R, Billing, lien releases, preliminary notices • Reading blue prints and administering bids , job tracking , ordered materials• Bookkeeping using QuickBooks, • Human Resources and payroll administration• Handled Worker’s compensation/Gen. Liability Insurance.• Answered phones and other misc. office duties.