Molly Rucinski Gable Email & Phone Number

Norristown, Pennsylvania, United States

Greater San Diego Area

• Provides shopping services involving local stores to customers by efficiently locating and carefully selecting items for purchases who order online for items to be delivered in under two hours at a specific destination or location.

Philadelphia, Pennsylvania, United States

Greater San Diego Area

• Utilizes effective written and oral communication and interpersonal skills when handling with all levels of personnel and the general public in a professional and effective manner.• Obtains a valid guard card/license.• Utilizes and operates innovative, wireless technology at client specific sites.• Able to handle crisis situations at the client site, calmly and efficiently.

Greater San Diego Area

• Supported the Office Executive and others with coordinating meetings, meals, VIP visitors, agendas and improved new hire on-boarding standards for new employees. • Managed two employees; front desk receptionist and facilities associate. Operated their position with PTO coverage.• Performed general administrative tasks in support of all employees; typing comments, invoices, agreements and general paperwork associated with projects. • Prepared and submitted expense vouchers for OE and other employees.• Processed overhead invoices for San Diego/Carlsbad/Seattle offices. Streamlined process finding several areas for cost reduction and efficiency. • Arranged with vendors building maintenance/repair and security. • Coordinated employee trainings; including new employee orientations and training institutes.• Worked with Business Development Department to order, stock and store giveaway items in appropriate quantities.• Completed diverse tasks; holiday parties, bought and fixed company ATV’s, set-up/broke-down conference displays.• Registered employees for monthly Association lunches. (SAME, SMPS etc.)• Organized large end of the year cleanup/recycle for the whole office.• Updated lobby information screen regularly with local company events using PowerPoint and Bright Author.• Researched solutions for employees inquires.• Supported the Business Development department with entering prospective opportunities into MSIS and maintaining the database for the San Diego and Carlsbad offices.

Greater San Diego Area

• Played an integral role in assisting the organization growth from $1.3M to over $4.1M in annual gross revenue.• Provided back-up in a customer service role by answering technical calls and solving customer’s needs.• Processed, shipped and invoiced over 3000+ orders annually to customers with a 98% on time rate.• Managed and handled payroll for the organization through a 3rd party.• Coordinated travel for 10 employees; including scheduling hotels, air travel, ground transportation, meals, and entertainment.• Managed all corporate events; hosted a two-day new product launch in Las Vegas for 60 people providing entertainment & dinner for all attendees.• Oversaw travel and marketing activities for all quarterly sales meetings and trade shows.• Directly reported to the Financial Manager and the Country Manager, responsible for ordering and managing all general office supplies.• Received, distributed and managed stock items from headquarters.• Handled ordering for 3rd party vendor equipment that is resold to complement PR’s products.• Extensive experience and a high success rate working with PR's customers to pay outstanding balances.

Greater San Diego Area

• Utilized QuickBooks Pro 2006 & 2007; performed AR, AP, GL and reporting tasks.• Customized invoices conforming to the varied parameters per SAP project.• Entered payroll including expenses using ADP Online for 37 employees.• Processed all bills charging to the corresponding customer/job. • Entered time & expenses on a weekly basis for employees.• Arranged travel (air, hotel and car) for all employees on a weekly basis.• Ran new employee orientation process supplying insurance, cell phones, 401K accounts, credit cards & online access. • Oriented new and contract employees on time & expense entry and Ariston policies.• Reconciled bank and corporate credit card statements (quarterly & year-end).• Assembled and shipped time-sensitive Request For Proposals (RFP) ranging from 50 to 500 pages.• Conducted and executed general office duties; meetings, mail/packages, typing/scanning, faxing/copying and general errands.• Arranged and supervised company events for employees and their families (75 people).

Greater San Diego Area

• Processed billing/invoicing using QuickBooks 2004 & 2006.• Presented Executive Suite facility and equipment to prospective clients.• Resolved business machines (copier, fax, etc.), phone and computer system problems.• Actively managed client billing and conflict/resolution.• Conducted general office duties; call paging, typing, faxing/copying, mailing/postage and errands.• Trained 6 front desk receptionists in performing general office activities.• Answered/screened calls using a 12-line system for shared Executive Suite.• Assisted Manager/Owner in ordering supplies, preparing leases, managing building maintenance and preparing new offices.

Jenkintown, Pa

• Answered/screened calls for a 10-line phone system.• General office duties: typing, mailings, faxing, copying and errands.• Daily data entry using dBase client database.