Molly Wheaton Email & Phone Number

Rochester, Ny, Us

Fairport, New York, United States

• Process daily invoices• Record daily deposits and reconcile• Write payment plans per sales departments request• Maintain a collection report and log all attempts• Prepare monthly statements• Prepare end-of-month billing• Maintain and reconcile petty cash• Reconcile unbilled accounts receivable against order schedules• Reconcile payment plans and make collections if necessary• Process credit cards as needed and reconcile daily against invoices• Maintain… Show more • Process daily invoices• Record daily deposits and reconcile• Write payment plans per sales departments request• Maintain a collection report and log all attempts• Prepare monthly statements• Prepare end-of-month billing• Maintain and reconcile petty cash• Reconcile unbilled accounts receivable against order schedules• Reconcile payment plans and make collections if necessary• Process credit cards as needed and reconcile daily against invoices• Maintain the automatic payment system for payment plans• Assist sales based on requests• Assist Senior Accounting Clerk and Finance Manager as needed• Correspond with customer via telephone and email when necessary• Customer account maintenance Show less

Payroll processingBudget planningMonthly financial report for the Finance CommitteeBank ReconciliationMaintaining records of contracts for the Club Assisting the members in planning there events and determining a price to be charged for such events.Process quarterly sales tax

Maintain member accounts – (payments, charges, credits, create new member accounts, update address)Maintain other Club Charges and paymentsMaintain master files –(initiation payments, membership status, green book directory information and updates, social mailing list)Create and type all invoices for member and sponsor parties –maintain file (papers sent, papers received, date of payment)Run Spending History report for Finance Committee to use for employee Holiday… Show more Maintain member accounts – (payments, charges, credits, create new member accounts, update address)Maintain other Club Charges and paymentsMaintain master files –(initiation payments, membership status, green book directory information and updates, social mailing list)Create and type all invoices for member and sponsor parties –maintain file (papers sent, papers received, date of payment)Run Spending History report for Finance Committee to use for employee Holiday FundPrepare member monthly statementsUpdate Treasurer on past due accounts and charge late fee accordinglyProcess all payments and/or contributions for deposit to be given to ControllerBalance all cash and deposits with Controller to close end of every monthMaintain Managers reports on excelMaintain office supplies and inventoryIntake all mail and disperse accordinglyAssist Secretary and kitchen as needed Show less

Maintain all reservationsCommunicate all necessary information to the kitchen and dining room staffMaintain reciprocal club informationAssist members as neededMaintain files of Board, Committees, and sub- Committee job descriptions and membersMaintain employee information and vendor information contact sheetsAnswer 3 line phone and retrieve daily messages

Maintained daily cash receipts and depositsProcessed quarterly sales taxPrepared weekly inventory reports on bar and food expensesDirectly in charge of ordering all supplies from vendors as needed (food, liquor, cleaning supplies)Analysis of prices and income to determine best price possible to charge customers to cover expenses of operation and make a profitCreated and typed invoices for private events and processed payments and deposits accordinglyProcessed all… Show more Maintained daily cash receipts and depositsProcessed quarterly sales taxPrepared weekly inventory reports on bar and food expensesDirectly in charge of ordering all supplies from vendors as needed (food, liquor, cleaning supplies)Analysis of prices and income to determine best price possible to charge customers to cover expenses of operation and make a profitCreated and typed invoices for private events and processed payments and deposits accordinglyProcessed all invoices for payment to vendors for receipt of goodsCalculated employee time sheets to process simple payrollMaintained employee rules and regulations informationMaintained scheduling of employeesDirectly in charge of hiring and dismissal of employeesDirectly in charge of booking and maintaining all records for private events (planning of menu, decorations, entertainment to fit client’s needs)Cook, clean, bartend as needed Show less

Entry of information into specialized software to be reported to the stateMaintain filesCustomer service with the general public (vehicle release information, copies of police reports)Assist officers and other agencies in obtaining information as neededAnswer a 4 line phone and redirect calls as needed