Mona Kamel Email & Phone Number

Cairo, Egypt

Administrative Duties1. Provide and/or coordinate a variety of office and administrative support services 2. Update and maintain the Director’s agenda. Screen and schedule appointments priority. 3. Maintain contact lists of ministers, government officials, employers Events/Workshops /Travel Business1. Travel work related to hotel booking, ticketing, meet /assist services2. Prepare and follow up on travel Arrangement & Authorization3. Organizing /Planning / Implementation of Events 4. Arrange meetings with high-ranking officials and arrange official receptions.5. Compiling and maintaining a comprehensive DB of all contacts Logistics/Procurement Duties1. Sourcing and engaging reliable suppliers and vendors.2. Negotiating with suppliers and vendors to secure advantageous terms.3. Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.4. Building and maintaining long-term relationships with vendors and suppliers.5. Approving purchase orders, organizing, and confirming delivery of goods and services.6. Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.7. I reviewing contracts, invoicing, and negotiation terms. Perform all duties including quotation requests, purchase order follow-ups, Financial Duties Budget preparation: Prepare detailed cost estimates, budget analysis and projections as required.  Working on IRIS Accounting System entering all related Purchase Orders , with its relevant info  Prepare detailed cost estimates, budget analysis and projections as required.  Receive and verify invoice & payment requests; obtain necessary clearances and ensure payments are effected promptly.  Collect quotations for equipment and materials and prepare and follow up on procurement requests.  Advise and assist international staff, experts, consultants, and other staff on all aspects of allowances, travel claims and other financial matters.

Cairo, Egypt

Country Operations Assistant (COA) United Nations– December 2009-2010 Administrative Support1. Organize UN Workshops & meetings 2. Arrange meetings with high-ranking officials and arrange official receptions.3. Documentation and keep information and reference material i for easy reference and retrieval.4. Translation Services – Contract Translating firms/Individuals /creating a Translating Pool 5. Collect, solicit and coordinate briefing materials for the supervisor’s missions and meetings, ensuring that submission timetables are adhered to. Select and make pertinent abstracts and undertake searches for information.6. Coordinate the secretarial services of the office, 7. Provide office management and administrative support services to other professional staff8. Draft non-substantive correspondence and ensure follow-up.9. Perform other duties including ensuring that required faxes, email, pouch and express mail are sent Financial Support• Opening bank accounts to UNV• Perform functions related to Living Allowances / per diems and ensures that the results are communicated to UNV headquarters.• Maintain inventories of all UNV-supplied, non-expandable equipment.Operations and Logistical support1. Travel work related to hotel booking , ticketing , meet /assist services2. Prepare and follow up on travel Arrangement & AuthorizationHR & Personnel related matters1. Recruiting/Staffing/and process documented check reference2. Maintains personnel files /Contracts of all UN volunteers with follow up on contractual status (post extensions, renewals and replacements)3. Brief /Conduct orientation for newly recruited UN volunteers on the Conditions of Services, reporting system4. Medical providers – Contract and follow up on employees claim and annual settlement5. Maintaining & Developing all HR Related Forms (offer letters/extension/exit etc..)

Cairo, Egypt

Canadian International Development Agency (CIDA) HR / Administrative/Procurement Finance Handling Petty Cash of Project in Cairo office and follow up /revision of 6 governorates and sending them to HQ for monthly auditing. Cash projection on monthly basis and Yearly budget forecast for Project requirement Preparation of Projects Budgets (Procurement ,Consultants. venues, translation, etc… Accounts Payable - verifying all incoming invoices related to purchases or services against its original request and pricing/quotes for final payment Perform all functions related to contracting and pricing and contracting with landlords or agents, vendors and repair / maintenance service providers Handling time sheets & O/T recording and leave balance for employees Procurement/Purchasing• Receiving 1st Year Procurement Budget & Preparing forecast of the following year in coordination with Home Office• Updating procurement transactions of Project inventory in Cairo and all governorates • Establish credit accounts with travel agents, hotels and key suppliers Administration/Office ManagementTravel & Logistics1. Lead logistical implementation of All project’s activities2. Coordinate with program staff (Cairo + 6 gov. ) to ensure that approved travel, lodging and logistical arrangements are doneOperations 1. Maintaining Project Basic Documents (MOU / Grant Doc /Original Sales Tax Letter Exemption)2. Ministry (MOE)Focal Point - Co-ordination with Ministry of Education & CIDA from Admin perspective and working closely with public sectors Maintaining Comprehensive DB of Project Consultants  Recruiting & Hiring processHR &Personnel 1) Recruitment / Selection & staffing process Prepare related HR Forms (Application / JD & Format/ Candidate Evaluation Form / Offer Letter Schedule interviews and prepare related Matrix Creating Project Organizational chart

Cairo, Egypt

American Institutes for Researches– USAID Executive Assistant / Office Manager to Chief of Party & DCOPWorkshops/Seminars/Events Coordinate logistics related to prepration and execution of Workshops/Seminars/EventsTravel Business (Travel Agencies & Hotels) Dealing with Travel Agents and preparing contracts Dealing with Hotels and getting competitive prices and deals Verifying Invoices of Hotels / Airliners before check issuance Coordinate logistics related to domestic and international travel of the whole project Focal point between counter Ministry (MOE)and USAID office and issuing and finalizing all relevant paperwork re / Work Permits and Visas/ sales taxes/ procurement Perform all functions related to contracting and pricing and contracting with landlords or agents, vendors and repair / maintenance service providers. . Settlement of Consultants fees. Handling / settling employees medical claims and settling them with Medical Provider Handling time sheets & O/T recording and leave balance for employees from the admin Administrative Support Providing support of all administrative and clerical type of work related to COP and his deputy  Translation, Provide verbal and written as needed  Maintains Calendar of Events and keeping it up to date  Created a Directory to including all contact info categorized by Dept/location  Coordinate correspondence with partners, vendors  General human resource duties, including new employee orientation Preparation /receiving and sending pouch  Manages daily administrative operationsConsultants Comprehensive DB of Project Consultants including CV/Contact In & paymentsShipments & Customs• Handling projects shipments ( Cars. Personal effects, computers , etc)• Customs clearance and preparing all necessary documents required from USAID and MOEProject Vehicles : Handling projects Vehicles and transportation of daily office schedules between Cairo and governorates

Cairo,Egypt

Executive Assistant / Office Manager to Chief Exec.TeamChemonics Egypt – USAID funded Project1. Managing the Chairman’s office & his Deputy by coordinating work with the other Dept.2. Scheduling appointments and daily activities, preparing and arranging for meetings and training courses & seminars.3. Responsible for setting up and maintaining coherent document control of records.4. Handling telephone calls, letters, memos and confidential matters.5. Responsible for public relations, hotel reservations, flight bookings & traveling arrangements for the chairman and his guests. 6. Performing all typing and translation jobs.7. Responsible for office procurement and automation maintenance.

Bachelor Of Arts - Ba, English Language And Literature, General, Good+

High School Diploma