Bookkeeper/controller for 4 companies Car Stickers Inc., Stickers Stickers Inc., Archuleta Properties & Mt. Bachelor Real Estate HR Manager & Payroll Manager for Stickers Companies and charity donation coordinator. Key ResponsibilitiesBookkeeper Duties:Enter business expenses and income received into Quickbooks and office software.Receive, process, and record receipt of cash, checks, and purchase orders for clients.Deposit checks, and payment in other forms to employer… Show more Bookkeeper/controller for 4 companies Car Stickers Inc., Stickers Stickers Inc., Archuleta Properties & Mt. Bachelor Real Estate HR Manager & Payroll Manager for Stickers Companies and charity donation coordinator. Key ResponsibilitiesBookkeeper Duties:Enter business expenses and income received into Quickbooks and office software.Receive, process, and record receipt of cash, checks, and purchase orders for clients.Deposit checks, and payment in other forms to employer or clients' financial institutions.Prepare and distribute invoices to collect money owed to business clients.Pay bills and ensure things are paid on time and correctly.Prepare purchase orders for materials needed.Receive invoices and verify delivery of listed products and services.Match invoices to contracts and purchase orders.Ensure correct and prompt payment processing.Year end tax preparation, sending out 1099 to contractors and W2 processing as needed.Calculate rent increases and CAM charges annually for properties.Submit annual unclaimed property report to the State of OregonRun Quickbooks reports for P&L and Balance Sheets Monthly and Quarterly.Payroll Duties:Calculate payroll to make sure all hourly, and contracted employees receive prompt, accurate wages.Submit payroll bi-weekly to Payroll company.Run off cycle payroll checks.Prepare and calculate quarterly profit sharing.HR Duties:Onboard new Employees, set up monthly and annual reviews.Set up employee profiles in ADP Payroll software.Enroll new Employees into health insurance after the initial 60 day periodCompare Health Insurance benefits and help employees during open enrollment periods.Set up an Employee's IRA after one year. Show less

Construction and Accounting Administration/Project accounting - project managers and accounting support including; AP invoices, job and invoice coding, reports, submittals, insurance certificates, incoming phone calls, filing, scanning. Ensuring that documents are created/routed/approved within tight and fluctuating deadlines;Setting up of new data records and files;Ensure timely processing of pay apps and other invoices received by the construction… Show more Construction and Accounting Administration/Project accounting - project managers and accounting support including; AP invoices, job and invoice coding, reports, submittals, insurance certificates, incoming phone calls, filing, scanning. Ensuring that documents are created/routed/approved within tight and fluctuating deadlines;Setting up of new data records and files;Ensure timely processing of pay apps and other invoices received by the construction department;Support the migration of accounting, revenue management and construction data and information to electronic systems.Prepare and maintain a variety of reports associated with construction activities; andManage correspondence and documentation regarding a variety of construction and accounting matters. Applications used; Sage Intacct, Yooz, Fixed Assets, Procore, Word, Excel. Show less

Coordinate execution of real estate purchases and 1031 exchanges, including: Ensuring that documents are created/routed/approved within tight and fluctuating deadlines;Preparation of wire transfers/earnest money deposits;Setting up of new data records and files;Maintain accurate and up-to-date data associated with store parcels, buildings, and leases;Ensure timely processing of pay apps and other invoices received by real estate and construction… Show more Coordinate execution of real estate purchases and 1031 exchanges, including: Ensuring that documents are created/routed/approved within tight and fluctuating deadlines;Preparation of wire transfers/earnest money deposits;Setting up of new data records and files;Maintain accurate and up-to-date data associated with store parcels, buildings, and leases;Ensure timely processing of pay apps and other invoices received by real estate and construction department;Support the migration of real estate and construction data and information to electronic systems.Prepare and maintain a variety of reports associated with real estate and construction activities; andManage correspondence and documentation regarding a variety of real estate and construction matters. Show less

Government Regulatory Communication Specialist provides support for the Medicare and Medicaid programs regulatory communications functions. Responsible for assisting in the development, compliance, and distribution of all regulated materials and external communications within all states where PacificSource operates meeting applicable Centers for Medicare & Medicaid Services (CMS) and State requirements for the Medicare and Medicaid business lines. This includes development of regulatory… Show more Government Regulatory Communication Specialist provides support for the Medicare and Medicaid programs regulatory communications functions. Responsible for assisting in the development, compliance, and distribution of all regulated materials and external communications within all states where PacificSource operates meeting applicable Centers for Medicare & Medicaid Services (CMS) and State requirements for the Medicare and Medicaid business lines. This includes development of regulatory communication materials including handbooks, directories, formulary, brochures, forms, website content, and required newsletter content for members and providers. Show less

Preformed advanced administrative support at the executive level, exercising independent judgement and sound decision making skills.Prepared correspondence, documentation, financial and statistical documents, presentation materials, etc. Established, maintained and updated executive files and record keeping systems, and sensitive databases. Sometimes responding to sensitive/confidential information requests from customers, agencies and other organizations. Tracked operational… Show more Preformed advanced administrative support at the executive level, exercising independent judgement and sound decision making skills.Prepared correspondence, documentation, financial and statistical documents, presentation materials, etc. Established, maintained and updated executive files and record keeping systems, and sensitive databases. Sometimes responding to sensitive/confidential information requests from customers, agencies and other organizations. Tracked operational performance metrics, reconciled accounts, prepared reports, lead special events and projects.Managed calendars, planned meetings, and travel and worked in an effort to seek continued improvement.Highly proficient in MS office Suite.Provided internal customer contact requiring a comprehensive understanding of the organizations programs. Show less

Greeter and Patient Liaison - Volunteer Services support person - Manage and update PHMG Provider List - Manage Patient Dismissals and Appeals -- Support (CAT) meetingsSafety Committee -- Safety Inspections for Administration departmentPatient Liaison for Patient Advisory Council Manage PHMG Patient Survey Comments - Manage and update multiple DL lists and SharePoint sitesSupport LOC Training for Administration Conference Room scheduling - Manage Lost & Found items -… Show more Greeter and Patient Liaison - Volunteer Services support person - Manage and update PHMG Provider List - Manage Patient Dismissals and Appeals -- Support (CAT) meetingsSafety Committee -- Safety Inspections for Administration departmentPatient Liaison for Patient Advisory Council Manage PHMG Patient Survey Comments - Manage and update multiple DL lists and SharePoint sitesSupport LOC Training for Administration Conference Room scheduling - Manage Lost & Found items - Manage and order office supplies Show less

Performing backup support for the Business Manager for monthly payroll data entry into Banner, auditing of daily labor data entry for job processing. Processing billing statements end of month, matching closed jobs with statements and mailing.Entering, tracking and closing jobs in UOPress. File maintenance, including filing open jobs and pulling closed jobs for billing. Assisting the office team in maintaining work flow in the office to ensure continuous processing of work; serving as… Show more Performing backup support for the Business Manager for monthly payroll data entry into Banner, auditing of daily labor data entry for job processing. Processing billing statements end of month, matching closed jobs with statements and mailing.Entering, tracking and closing jobs in UOPress. File maintenance, including filing open jobs and pulling closed jobs for billing. Assisting the office team in maintaining work flow in the office to ensure continuous processing of work; serving as back up to the Business Manger as departmental contact for other UO departments.Receiving incoming telephone calls and greeting visitors, including faculty, staff, students, answering general questions, transferring calls, or taking messages; notifying appropriate staff members of the visitor's arrival, and directing them to offices and service areas; assisting with special projects. Show less

New construction