Monica Bailey Email and Phone Number

• Scheduling travel arrangements for President of company and responsible for president’s calendar• Schedule company meetings and prepare meeting minutes • Screen all incoming calls and record messages as needed• Use of Quicken software to track and maintain all expenses and revenues for current projects and bank accounts• Establish and maintain electronic and paper filing system for current projects, company data and insurance• Prepare, file and pull permits for NYC Dept of Building and NYC Dept of Transportation• Purchase all office supplies and equipment• Responsible for invoicing clients and maintaining files for accounts receivable • Responsible for inputting and issuing payments to vendors and suppliers

• Responsible for the setup and maintenance of internal filing and tracking system for all city agency contracts, insurance certificates, sub-contractors, suppliers and vendors, (NYC Transit Authority, NYC Department of Environmental Protection, and NYC School Construction Authority,• Established and maintains electronic records management system for all incoming and outgoing correspondence.• Responsible for the purchasing of mechanical, civil and electrical material and equipment for all ongoing contracts, internal office and client field office equipment, supplies, cell phones and account payable.• Responsible for the electronic maintenance of American Express and Visa Credit Card accounts.• Maintain company certified payroll system/ tracking of field hours on time sheets• Prepare, file, and pull NYC Department of Environmental Protection, Department of Buildings, Department of Transportation and School Construction Authority Permits.• Responsible for inputting and issuing payment for invoice to vendors using Integrity Accounting Program.• Responsible for the monthly update of Minority and Women Based Enterprise forms for the NYC MTA