Monica B. Email & Phone Number

Austin, Tx, Us

Austin, Tx, Us

San Francisco, California, Us

• Manage and coordinate complex calendars, coordinating meetings across multiple time zones to improve time management.• Provide management of the Executive’s email, including responding on their behalf to enable focus on strategic goals.• Coordinate all travel arrangements, domestic and international, preparing detailed itineraries to ensure seamless logistics.• Organize meetings, off-sites, and team motivation events, managing logistics to enhance team engagement and productivity.• Manage all administrative tasks such as expense reports, meeting notes, and agendas, ensuring efficient processing.• Coordinate all travel arrangements, domestic and international, preparing detailed itineraries to ensure seamless logistics.• Deliver unparalleled customer service to stakeholders within Elastic and its broader ecosystem, enhancing stakeholder satisfaction.• Collaborate with and guide a team of administrative assistants, enhancing team efficiency and overall organizational productivity.• Manage various communications, including weekly organization newsletters, to improve internal communication and foster a collaborative work environment.• Leverage creativity and enthusiasm to coordinate and enhance team events of varying scales and objectives, boosting team morale and workplace culture.• Oversee reservations for meeting rooms, equipment, and catering for executive’s trips and events, ensuring efficiency.

• Provided comprehensive administrative support to two senior directors, managing complex calendars and coordinating meetings to enhance operational efficiency.• Manage all administrative tasks such as expense reports, meeting notes, and agendas, ensuring efficient processing.• Oversaw intricate travel arrangements and visa preparations for international trips, ensuring seamless logistics and compliance.• Organized and managed logistics for team events, both national and international, ensuring successful execution.• Maintained strict confidentiality and discretion with sensitive information, upholding the highest standards of privacy and security.• Mentored and trained new administrative assistants, significantly enhancing team capabilities and overall performance.• Managed space allocation across three locations in Menlo Park, Seattle, and Bellevue, overseeing a total of 500+ seats to optimize workspace utilization.

San Jose, Ca, Us

• Managed the VP's complex calendar, coordinating internal and external meetings to ensure seamless operations.• Managed comprehensive travel arrangements, including flights, lodging, ground transportation, and international visa preparations, significantly enhancing the executive's efficiency.• Processed purchase orders and prepared detailed expense reports, ensuring financial accuracy and compliance.• Handled confidential issues with discretion, maintaining trust and integrity within the organization.• Facilitated the executive's strategic initiatives, improving project completion rates through effective task prioritization.• Orchestrated space reconfiguration projects with cross-functional teams, fostering a modern, open workspace.• Implemented an onboarding program for new executive assistants, reducing onboarding time and improving team readiness.• Developed and executed a monthly training program for executive assistants, elevating team skills and performance.

Mountain View, Ca, Us

• Managed the VP's complex calendar, coordinating internal and external meetings to ensure seamless operations.• Managed comprehensive travel arrangements, including flights, lodging, ground transportation, and international visa preparations, significantly enhancing the executive's efficiency.• Processed purchase orders and prepared detailed expense reports, ensuring financial accuracy and compliance.• Handled confidential issues with discretion, maintaining trust and integrity within the organization.• Managed space allocation for 300 + seats and office spaces.

Mountain View, Ca, Us

• Managed the VP's complex calendar, coordinating internal and external meetings to ensure seamless operations.• Managed comprehensive travel arrangements, including flights, lodging, ground transportation, and international visa preparations, significantly enhancing the executive's efficiency.• Processed purchase orders and prepared detailed expense reports, ensuring financial accuracy and compliance.• Handled confidential issues with discretion, maintaining trust and integrity within the organization.• Managed space allocation for 400 + seats and office spaces.

Santa Clara, California, Us

• Managed CEO and VP complex calendars, ensuring seamless scheduling and coordination of meetings and events.• Arranged complex travel plans, including international flights, accommodations, and visas.• Handled confidential materials with professionalism, supporting HR in recruitment and onboarding.• Planned and executed corporate events, enhancing team cohesion and morale.• Supervised administrative staff, providing training and mentorship for improved office efficiency.• Coordinated high-level meetings and events, ensuring seamless logistics and exceptional experiences for all attendees.• Implemented efficient administrative processes, reducing turnaround time for executive requests.• Managed sensitive documentation with precision, ensuring confidentiality and compliance with company policies.• Optimized executive communications, leading to improvement in response times and enhanced stakeholder engagement.• Streamlined office operations by implementing new administrative protocols, cutting costs.• Revamped document management system, reducing retrieval time and boosting overall efficiency.

San Francisco, Ca, Us

• Managed CEO's complex calendar, ensuring seamless scheduling and coordination of meetings and events.• Managed CEO's complex travel logistics, ensuring seamless domestic and international trips.• Coordinated high-level meetings and events, enhancing executive efficiency.• Handled sensitive materials with discretion, maintaining confidentiality.• Liaised between CEO and direct reports, fostering effective communication.• Tracked and reported expenses using NetSuite, optimizing financial accuracy.• Streamlined executive travel logistics, enhancing itinerary efficiency and reducing travel costs.• Managed CEO’s social media strategy, growing online engagement by 20% and bolstering brand visibility.• Coordinated cross-departmental efforts for successful company rebranding, fostering team cohesion and achieving project milestones.• Implemented expense tracking system via NetSuite, cutting reporting time and improving financial accuracy.• Organized quarterly Board meetings, ensuring precise preparation of agendas and materials, contributing to strategic decision-making.

Bachelor Of Arts, Psychology

Bachelor'S Degree, Psychology

Liberal Arts