Monica Dannemann Email & Phone Number

United States

Business Development Assistant to the sales department in its initiatives, programs, and market pursuits. Work closely with internal and external stakeholders to support development opportunities for contract services solutions for government-owned, utility-owned, and industrial facilities.Reporting directly to the Senior Vice President of Growth and Sales and support the O&M President and other key leaders as needed.• Support the BD department's initiatives with the planning, executing, and tracking of business development programs.• Work with SVP of Growth on internal and external events, including overseeing logistics, managing registrations, coordinating with vendors, creating itineraries, and ordering required materials.• Leverage NetSuite for pursuit reporting and pipeline assessment. Assist with the management of pipeline reporting tools and communications.• Analyzes RFP requirements, prepares milestone schedules, and cross-references matrix to meet clients’ proposal requirements.• Ensures that proposals and other marketing materials are accurate, timely, and well-written.• Coordinate with BD, Strategic Accounts, Community Engagement, and Operations to gather required proposal content, including related research projects and review comments.• Assisted in building the proposal compliance matrix and tracking the fulfillment of all requirements for the proposal of engineering development items.• Monitor the status of proposal development-related documents for completeness, compliance with RFP requirements, and inclusion of win themes and discriminators.• Provide oversight of final proposal production, including desktop publishing, proofreading, editing, printing, and binding.• Assist with travel planning and Expense reporting.• Proofs and edits reports and memos for the team.• Schedules meetings, books conference rooms, and assists in meeting support. Initiates action items from managers' meeting notes and distributes them accordingly.

St Charles, Missouri, United States

Responsible for supporting sales and marketing activities by tracking, investigating, and reporting sales information and resolving problems. Pulls together the PM & Project financial project administration Proforma Reports. Participate in ongoing external client relationships and help achieve business goals with Client Managers and Business Development Leaders. Aid office Client Managers and Business Development Leaders in sales leads and administering contracts. Maintain customer database. Assist in preparing presentations by compiling data, developing presentation format and materials. Aid in preparation for internal and external events, including overseeing logistics, managing registrations, coordinating with vendors, creating itineraries, and ordering required materials. Maintain customer database by inputting customer profile and updates, preparing and distributing monthly and annual reports. Support Sales Leads in the business development cycle to reduce the amount of time needed by Sales Leads for research, coordination with Marketing, and other support services. Provide oversight of final proposal production, including desktop publishing, proofreading, editing, printing, and binding. Track sales expenses by tacking, consolidating, analyzing, and summarizing expenses. In addition, this role is a continuation of Project Assistant duties.

St Charles, Missouri

General administrative duties include communications with clients and vendors, maintaining files, photocopying, typing, faxing, and screening mail. Preparation of project deliverables including reports and data documents, including letters, memos, databases, reports, emails, and presentations with revisions as necessary; ensuring accuracy in detail, grammar, and spelling. Invoicing (billing report, review and complete staff type, billing rate and phase/task edits per contract, PM, and client changes. Reviews billing and other financial reports to ensure projects remain on budget and within scope. Set up interviews as requested by HR, including travel arrangements. Assist Project Managers in organizing their workdays: coordinating & scheduling meetings, maintaining & managing personal calendars, prepare for client meetings (scheduling & coordinating meeting facility, meals, clean-up), note items that need processing, scanning, filing, needs updating or editing. Worked with Billing Specialist to generate invoices based on instructions received from PMs and ensuring invoices are accurate. Close project or task, as required as direction of PMs working with Billing Specialist. Managed RFP/RFQ, opportunities tracking & proposal set up, Risk Management Worksheet, Project Control Form, and Project File Set up Form. File set up/record retention maintenance. Ensure projects and opportunities have updated contact information in Deltek & Outlook. Support the office as Facility Coordinator. Provide administrative support to project team for projects, track project budgets, invoice customers, and maintain project files. Assist office staff with all administrative work. Aid managers in event coordination for staff and clients. Aided Operations Managers with Monthly and Annual Operating Reports.

Ladue Missouri

Hired to maintain all financial records for extremely busy Immigration Law Firm. Extensive background and working knowledge of QuickBooks Pro. Manage client set up in Law Logix and maintain Master Calendar for accuracy and conflicts.• Reconcile Bank Statements, Run Monthly Reports. • Prepare daily deposits for Trust account and General account.• Process financial and operations activities, including vendor management, accounts payable/receivables and collections.• Perform Human Resources Manager responsibilities, including, but not limited to:o New employee and Intern set up (W-4/I-9, healthcare, payroll, LL account, Voice mail, and email accounts), terminations, trainingo Handle all year-end financial reports, W-2 filings to employees and filing with IRSo Submit all quarterly and semiannual Tax reports; verify all monthly and quarterly taxes are paid.o Execute monthly payroll through Intuit Payroll and print out all monthly payroll reports• In-house liaison for IT, phone, Biz-hub.• Verify all Individual Hearings, Master Calendar Hearings, RFE, and court dates and FN information entered into Law Logix system.• Negotiate new/renewed leases and contracts with vendors

St Charles, Missouri

Addition of duties from Senior Administrative Assistant:• Provide assistance to the President and staff of Engineers, Geologist, Chemical Engineers, Managing Director, Project Managers and Project Geologists.• Manage schedules for all Staff, Project, Management, and Senior Management.• Manage projects for costs; verify completion, material lists, invoicing and client satisfaction.• Drove growth of and maintained our customer base for Client On-Site Engineering Assistance, individually responsible for over $360,000 in revenue.• Coordinate and code all incoming vendor invoices, expense reports, and time sheets for billing.

St. Charles, Missouri

• Manage and organize office operations and procedures such as bookkeeping, personnel information management, filing systems, facility management, and requisition of all company supplies. • Prepare upper management expense reports and time sheets, set up conference calls, maintain company organizational charts, distribution lists and phone lists,• Coordinate and arrange travel arrangements for all staff.• Work with City, County, State and Federal agencies to obtain information for 3rd party client facility Audits.• Create and maintain memos, reports, activity reports, and organization charts using applicable company standards.• Coordinate and prepare materials for meetings and presentations.• Conduct special projects as assigned.• Organize hiring of additional staff.• Coordinate yearly inventory activities.• Develop and sustain productive customer relationships by responding quickly to their needs and resolve problems.• Maintain all certifications for Managing Director.• Coordinate and prepare all company contracts with clients and subcontractors.

• Answer, screen and direct incoming calls using multi-line phone system.• Develop and maintain multiple paper & electronic file systems for in-house and client internet use.

Bachelor'S Degree, Business, Human Resources Management

Associates, Business Administration And Management, General

Education record

Activities and Societies: • An Introduction to Project Management • Project Life Cycles and Stakeholders • Fundamental of Finance.