Managed the executive operations of a senior administration team of eight vice presidents and the President/CEO. Supervised and managed four executive assistants, successfully building a cross functional team which included four other executive assistants. Responsible for managing the administrative operations of the Board of Trustees requiring extensive and strategic coordination. Managed the daily operations of the Administration Office ensuring the department met the needs of the organization, community, and professionally represented senior administration.

Built strong relationships with all levels of the organization including physicians and senior administration becoming a strategic partner to many. Involved in many operational projects for the organization, providing project management for the Chief Operations Officer. Maintained and managed all physician contracts for the organization which included drafting contracts and letters of agreement, and more. Worked closely with the Administrative Office Manager and Assistant to President & CEO acting as back up support when needed. Managed a highly complex, fluid, and strategic calendar for the Chief Operations Officer and acted as back support to senior team members in the absence of their assistant.

Classification and Compensation Department.- Log and prepare all Class Reviews, In-Range Progressions, and Position Description Reviews - Process In-Range Progressions and Position Description Reviews, as assigned- Conduct salary analysis and recommendations

Major Duties and Responsibilities-Maintained interim CEO’s calendar and provided assistance to the medical group’s President & Board Chair. -Scheduled meetings on appropriate calendars and prepared meeting agendas as necessary. - Created Board meeting agendas, made room reservations and dining arrangements for Board meetings. -Coordinated all physician recruitment efforts including communication with candidates and Recruitment Committee, interview planning and other related activities. -Performed all tasks associated with the physician onboarding process including initial hospital and insurance credentialing as well as licensing.-Scheduled and tracked all locum tenens including preparation of malpractice insurance applications and coordinating with appropriate ancillary staff (billing, transcription).-Oversaw physicians’ ABR Maintenance of Certification (MOC) program -Tracked and maintained physician CME and licenses.-Received administration phone calls and route as appropriate; respond to information requests by physicians, staff, hospitals, and vendors.

Executive Assistant:-Directly assisted the Founder & CEO to support his client base, maintain client relationships and grow his team of advisors across Northern California. I reviewed all paperwork that was submitted by our advisors, evaluated it, and then processed for execution. This included preparing paperwork for advisors as well as checking for any errors that would hold up processing, making sure client’s paperwork was received by respective companies, accounts are set up properly, and investments from clients are received by appropriate companies and invested correctly.-Directly assisted clients in making sure their needs were met if an advisor was out of the office and unable to meet with them. This included scheduling appointments, providing appropriate documents as requested, or facilitating signatures on forms that needed their signature.Office Manager/Administrator:-Maintained all workflows that were electronically submitted until completion. This included making sure that all advisors are aware of the status of the workflows they had submitted and correcting anything that got rejected in the workflow. -Administer training to advisors as well as support staff across multiple locations on how to properly use the electronic document processing. -Maintained up to date knowledge on the web-based programs used including a client relationship management system and an imaging system. -Assisted advisors with the setup of online access for their clients and served as main point of contact if problems occurred.-Maintained office supplies and submitted payroll through Quickbooks.

Responsible for running reports on the dashboard system to track daily scan volume in each scan department. These numbers are then put into spreadsheet to track and analyze volume performance.Collaboration with IT departments, accounting, compliance, and administration.