DEPARTMENT OVERVIEWOversee and reconcile all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.Assist with Month-End and Year-End Close processes, including but not limited to the preparation and review of detailed journal entries, including payroll and employee benefits transactions, and preparation and review of monthly account reconciliations.Maintain accounting controls by establishing, revising, and… Show more DEPARTMENT OVERVIEWOversee and reconcile all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.Assist with Month-End and Year-End Close processes, including but not limited to the preparation and review of detailed journal entries, including payroll and employee benefits transactions, and preparation and review of monthly account reconciliations.Maintain accounting controls by establishing, revising, and maintaining a chart of accounts in alignment with agency needs.BUDGETPrepare annual budgets for 12-15 programs with varying fiscal years: including detailed budget justifications and budget modifications as needed.Work closely with the development team to develop proposed budgets and budget justifications for federal, state local, and private foundation grants or contracts.Prepare budgets by establishing schedules; collecting, analyzing, and consolidating financial data; and recommending plans.Achieve budget objectives by scheduling expenditures; analyzing variances; initiating corrective actions.Prepares special reports by collecting, analyzing, and summarizing information and trends.GRANT MANAGEMENTPrepare monthly reimbursement claims for government and grant-funded programs.Oversees over 47 grant accounts; ensuring that expenditures are consistently aligned with grant budgets; Assist with financial reporting materials for all government and capital grants; Assist with all programmatic reports for capital grants.LEADERSHIPLead day-to-day financial operations of a budget of $11 million and supervise a 3-person accounting team, including functional responsibility over accounting, accounts payable, accounts receivable and grants administration.Maintain financial staff job results by coaching, counseling, and encouraging employees, planning, monitoring, and appraising job results. Show less

 Implemented new timekeeping software for the agency through Paychex. Investigated discrepancies and worked with Paychex to resolve. Trained all statewide employees on using the new software using Chrome Remote Desktop. Created Manager and Employee user manuals for new timekeeping software.  Assist in budget creation and implementation of fiscal procedures to ensure new contract compliance, process monthly billing, and submit to Regional Centers.  In charge of full cycle payroll… Show more  Implemented new timekeeping software for the agency through Paychex. Investigated discrepancies and worked with Paychex to resolve. Trained all statewide employees on using the new software using Chrome Remote Desktop. Created Manager and Employee user manuals for new timekeeping software.  Assist in budget creation and implementation of fiscal procedures to ensure new contract compliance, process monthly billing, and submit to Regional Centers.  In charge of full cycle payroll, including new hire training and benefits enrollment.  Process monthly contract billing for 29 residential homes and up to 12 Regional Centers.  Enter AP expenses for 13 credit card statements and complete monthly reconciliations.  Enter daily AP and AR as needed and scan any physical documents to follow paperless protocols. Show less

 In charge of all aspects of payroll for over 75 employees including collection of timesheets and input of payroll; distribution of payroll; entering payroll into the general ledger; maintaining timesheets in employee folders; and overseeing quarterly/annual payroll reports. Accountable for all aspects of accounts payable including coding expenses across multiple cost centers; entering payables in Financial Edge; cutting checks weekly or as needed; replenishing petty cash weekly or as… Show more  In charge of all aspects of payroll for over 75 employees including collection of timesheets and input of payroll; distribution of payroll; entering payroll into the general ledger; maintaining timesheets in employee folders; and overseeing quarterly/annual payroll reports. Accountable for all aspects of accounts payable including coding expenses across multiple cost centers; entering payables in Financial Edge; cutting checks weekly or as needed; replenishing petty cash weekly or as needed and recording credit card expenses daily. Responsible for all aspects of accounts receivable including preparing deposit slips; making deposits at banks daily or as needed; reconciling accounts receivable log with Development; entering receivables into Financial Edge. Reconciled all monthly bank statements and monthly cost allocations and interfund payables.  Maintained a depreciation spreadsheet; enter depreciation into the general ledge monthly. Show less

 Responsible for all accounts payable and receivable. Maintained 400+ vendor files, writing on average 200 checks per month. Created a more effective Excel document to better track the monthly In-Kind report of over 1,000 hours of volunteer time. Reconciled and processed monthly billing of over 30,000 CACFP meals. Procured materials, office supplies, and equipment for the Agency.

 Supervised A/P, review and post all A/P documents, general ledgers and journal entries. Performed monthly bank reconciliations for multiple bank accounts. Audit preparation for multiple county and private contracts.  Calculated and posted receipts to appropriate general ledger accounts and verify details of transactions, such as funds received and total account balances.  Processed monthly contract billings while ensuring contract compliance.  Reviewed and reconcile… Show more  Supervised A/P, review and post all A/P documents, general ledgers and journal entries. Performed monthly bank reconciliations for multiple bank accounts. Audit preparation for multiple county and private contracts.  Calculated and posted receipts to appropriate general ledger accounts and verify details of transactions, such as funds received and total account balances.  Processed monthly contract billings while ensuring contract compliance.  Reviewed and reconcile invoices received from vendors to ensure the invoice amount matches the purchase order and packing slip. Effectively set-up and ran the Volunteer Income Tax Assistance (VITA) Program at Sherman Heights Community Center.  Managed up to 15 volunteer tax preparers and review all tax returns prepared for accuracy. Checked data input or verify totals on forms prepared by others to detect errors in arithmetic, data entry, or procedures. E-filled over 4,000 tax returns for all locations and review rejected returns for corrections. Show less

 Managed accounts payable and receivable, generated invoices and monthly statements. Processed payroll, including processing all state and federal payroll taxes. Recorded transactions, posted debits and credits, reconciled accounts, all while ensuring accuracy and completeness of data. Developed and delivered monthly, quarterly, and annual financial statements.