Moris Mwanzi Email and Phone Number

Representing the company/firm in the project kick off, progress and closure meetings Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards Counselling any employees struggling in their roles Answering telephone calls and emails from customers and clients and directing them to relevant staff Creating an office budget and ensuring all employees follow it Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required Interviewing and training new office employees and organizing their employment paperwork Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order

•Assisting the Site Manager with tasks that will ensure the efficient daily operations of theWorkshop/Site• Assisting the Site Manager to ensure the optimization of human resources through the design andimplementation of necessary processes and procedures to enhance efficiency• Maintaining a thorough knowledge of AMS QC, Parts and Administration policies• Maintaining a thorough knowledge of AMS QC, Parts, and Administration systems and assisting withits implementation• Responsible to assist with the Administrative duties of the site. This includes, but is not limitedto the regular monitoring of existing systems and the design and implementation of processes toimprove the service/systems• Ensuring that all paper-based and computerized system information processes are setup andmaintained to provide the most efficient and effective administrative system possible• Ensuring the accurate record of the site’s parts inventory on company systems, such as, but notlimited to, SCMS, Helios, etc• Ensuring the successful implementation of a Quality Control Program to ensure adherence to thefollowing plans and associated SOPs: HEALTH AND SAFETY, HAZMAT CONTROL, QUALITYCONTROL and TRAINING• Ensuring adequate corrective measures are implemented in cases of non-compliance to AMS QCpolicies and procedures and QC contractual requirements• Ensuring that all QC, Parts and Admin concerns are well-addressed to keep a harmonious workingrelationship both with the employees and immediate superiors• Ensuring that all QC, Parts, and Admin departments have adequate technical support and trainingto help achieve outstanding customer service and operational excellence• Acting as relief for QC, Parts and Admin Managers and is therefore responsible to full all tasks andresponsibilities normally associated with these positions• Ensuring the on-time, accurate preparation, submission and distribution of reports as required

• Assisting in the managing and dispatching of facility service requests and the preventive maintenance work order system, GMMS for the U.S. Embassy, Kabul.• Receive, process, schedule, and monitor work orders.• Assist in storing, maintaining, and managing records, drawings, technical manuals, and building notices needed for the safety and maintenance of the U.S. Embassy Kabul compound.• Perform general office administrative duties such as preparing reports, tables, summaries, and other documents using standard office software.• Perform other duties as may be assigned by the Supervisor and PAE Management.

• Administering employee travel process, including vacation and emergency travel, and travel reconciliation.• Administering leave management process and forms, maintaining records and reconciling personal deductible with Payroll.• Assisting personnel in completing travel related forms and other business transactions pertaining to travel including but not limited to vacation, mobilization, demobilization and official travel and process the travel leave requests through approval process.• Review all travel requests to ensure compliance with PAE travel policies and accuracy of the information provided in the Travel Request Forms.• Assisting personnel with coordination of travel arrangements through company approved travel agency.• Identifying most suitable as well as best quality service with reasonable possible rates.• Coordinating visa, clearances and other required other required documentation to facilitate travel.• Ensuring necessary employee travel data is capture as required for payroll and transportation arrangements.• Comparing invoices with genuine travel transactions to validate the charges.• Preparing monthly reconciliation package for the US Bank Ghost Card account and allocating to the projects and personnel accordingly.• Coordinating with US Embassy Direct Hire personnel concerning Embassy Air.• Arrangement and ground transportation to/from Embassy to the Embassy Air Terminal.• Performing general tasks in such as records filing and internal / external reporting requests.• Proposing management with various solutions for managing spreadsheet and trackers for the R&R.• Generating monitoring spreadsheet and trackers for the R&R as requested by the management.• Handling employee complaints and inquiry concerning travel related issues, policies and procedures.• Aiding for Visa and Work Permit renewal as needed.

• Developing all contract standard operational procedures, policy and program briefs with regional operational managers and heads of operational departments. Developing, implementing and maintaining the Bill of Materials (BOM) for the CNMETU program. Maintaining the mission integrity by ensuring that all functional requirements are executed and program objectives are understood and implemented• Implementing and managing the collection of quantitative and qualitative project data (staffing, training, and health indicators) from the field to USAID/OFDA and PAE HQ in Washington DC• Contributing to development and implementation of the mission’s integrated communications strategy, under the supervision of the Country Director• Coordinating efforts, measuring results and impact of communications activities and reporting on developments, trends and attitudes regarding Pacific Architects Engineers (PAE)• Monitoring and analysing current events, public opinion and press, identifying issues and trends, and advising management on appropriate action/responses• Producing or overseeing public information outputs to ensure that they meet high-quality standards, in accordance with PAE policy objectives and rules and regulations, and are evaluated for their effectiveness.

• Responsible for the Administrative services of PMO. This includes, but is not limited to the regular monitoring of existing systems and the design and implementation of processes to improve the service/systems.• Ensuring that all paper-based and computerized system information processes are setup and maintained to provide the most efficient and effective administrative system possible.• Monitoring MOFA, Visa, FRC and Work Permit Applications.• Responsible for the management of Accommodation and Transportation of visitors and/or Project employees while in theatre.• Responsible to ensure that all Project employees are formally in - and out-processed as required by AMS policy. This includes, but is not limited to the processing of new hires, transfers, outgoing staff and employees travelling to/from vacation.• Responsible to accurately record and monitor the receipt and distribution of inventory. • Regularly conducts site inspections, to ensure all staff are trained, that all processes are in place and have been carried out and up to date. • Liaises with Project Administrator regarding stocks orders/issues.• Monitoring the use of overtime throughout projects to ensure the minimization of unnecessary payroll costs.• Monitoring transportation and employee safety for all movements in Afghanistan. This includes ensuring that sites adhere to security protocol during transfers or movements.• Ensuring continuous development and improvement of HRAS in order for HR to transfer towards a paperless, automated system.• Responsible to ensure the effective execution of routine daily finance transactions such as, but is not limited, to the processing of daily financial branch transactions via the Daily Cash Position, Liquidation Reports, Payments of Invoices, etc.

• Updating and sending daily reports like Data Base, Accountability, Nationality & Staffing reports, Dropping and Picking staffs to and from the airport, badging work for the staffs, Time sheet entry etc.• Ensuring the successful execution of an accurate LN Payroll every month which adheres to company standards, pay grades and policies. • Maintaining and updating the 201 personnel files and ensuring the data integrity of the HRAS system.• Ensure that admin concerns are well-addressed to keep a harmonious working relationship both with the employees and immediate superiors.