Mohamed Moussa Email & Phone Number

Riyadh, Riyadh Province, Sa

Saudi Arabia

Makkah, Saudi Arabia

Al Madinah, Saudi Arabia

• Assist in data collection and preparation of Gap Analysis of Madinah Amana’s Current State. • Study existing correspondence, document management systems and document life cycle as part of the Gap Analysis Report Deliverable.• Identifying the gaps in processes and procedures relevant to the Document Control section in line with the Mashroat guideline for Amana.• Prepare and deliver training on basic Document Control concepts and practices as part of the knowledge transfer deliverable and on-the-job learning schedule.• Set up collaborative space with Office365, administer SharePoint Team sites, control the document libraries and automated workflows.• Assist PMIS specialist in collecting and identifying system requirements for managing documents.• Assist in assessing the capability of Madinah Amana’s existing Document Management staff and proposing appropriate roles and responsibilities • Attend meeting, take and draft minutes, translate letters and progress reports into Arabic.• Responsible for project transmittals of project progress deliverables and milestones and Master Document Register.• Assist in planning and implementing the uploading of Amana’s projects data into Unifier.• Assist in the detailed review of Amana’s PM manual.• Draft the procedure of Document Management in line with Unifier configuration needs.

Riyadh, Saudi Arabia

Responsibilities and Duties: Support activities and processes writing related to Document Management and Aconex implementation and deployment. Assist in the configuration and implementation of SAC EMPO Org on Aconex; Provide and coordinate needed information/ requirements for creating new project; Draft main processes of Aconex related to workflow and user administration Draft, coordinate and organise all training activities in office and site. Interface with departments/project teams to ensure compliance in Aconex system; Assist in the induction/on-boarding process of new project and users; Assist in the induction/ on-boarding of new contractors and consultants; Assist in the off-boarding of projects, contractors and users; Responsible for the mapping of processes to workflows templates. Assign users roles and permissions as required for each project; Ensure confidentiality of sensitive documentations as required; Perform quality reviews/checks of overall communication and documentation processes on systems platform; Receive and process requests initiated by users; Support and assist in bulk uploading activities of old existing projects data. Support document controlling activities by taking charge of number of running projects. Track and report the progress of running workflows in all projects Coordinate the archiving of closed-out projects with SAC representative and contractor InfoFort.

Riyadh

• Administrate activities related to billing, record keeping, personnel, and logistics• Monitor and supervise the performance of Admin staff and assign daily duties as required • Assess the project admin staff, both performance and behavior, as per company requirements and policy • Update the action logs of senior team members’ tasks and report to the Project Director for his follow-up • Be responsible for the creation, maintenance, updating, distribution and archiving of the project data both paper and electronic data like progress reports, progress invoices, presentations• Monitor attendance and compile monthly manhours in advance to invoice preparation • Collect monthly team timecards, prepare monthly invoices, complete approvals and submittal to client, update the invoice log and follow up payment • Take part in hiring and mobilization activities, draft client approval letters, discuss positions candidacy with client and update the organization chart, hiring and mobilization status report • Take part in the preparation of PMP, monthly progress report and communication plan • Participate in offices set-up, anticipate and monitor office and site logistics requirements and coordinate with corporate department for procurement and delivery• Extend internal administrative and logistical support to work team in site and client office, like travel plans and itineraries, project vehicles, leave requests, visas • Resolve administrative issues related to the project operations • Assist in organizing workshops, events, by arranging for facilities and caterer, issuing information or invitations, and controlling event budget • Regularly check, maintain and replenish management office and work site supplies • Ensure office equipment is properly maintained and serviced• Help in establishing and improving policies, procedures, templates used to perform project administrative and internal communications or documentation

Jeddah, Saudi Arabia

Responsibilities and Duties:• Administrate activities related to PAFing, billing and recordkeeping, hiring, meetings, travel and logistics.• Monitor and supervise the performance of Admin staff and assign daily duties as required. • Assess the project admin staff, both performance and behavior, as per company requirements and policy. • Help in the creation, maintenance, updating, distribution and archiving of the project data both paper and electronic data like progress reports, progress invoices, presentations.• Draft correspondence, memos and presentations.• Responsible for the creation, maintenance and distribution of the site/project’s paper and electronic documentation/ data.• Responsible for updating, tracking and archiving documents.• Experienced in document and record control software and processes.• Resolving admin issues related to the project.• Assess the project admin staff as per company requirements and policy.• Initiate and approve leave requests, overtime for project admin staff.• Manage expenses of activities related to office operations and maintenance.

Jeddah

Responsibilities and Duties: • Report to the Managing Director and Program Director.• Receive, open, record and distribute mail. Dispatch Outgoing mail, directly by fax, e-mail or send to reception for dispatch by courier/post.• Maintain and update of registers (Proposals / subcontractors / RFIs / CVsI etc.).• Organize and maintain hard and soft copies of records and correspondence.• Provide secretarial and translation services; photocopying, faxing, mailing, and scanning.• Supervision and Assigning jobs to different office staff.• Prepare reports, proposals, correspondence, memorandums and presentations.• Liaise and coordinate with other branches; locally and internationally, relating bidding and upcoming events and activities.

Riyadh, Saudi Arabia

• Provide translation duties in Arabic& English and vice versa.• Provide administrative and logistic support to the Project Office in the Ministry of Agriculture. • Arrange and attend meetings for bilingual interpretation• Assist with the development and coordination of project activities (Seminar, workshop,.. etc.)• Manage minutes from meetings, and update project information and scheduling.• Provide and maintain filing system and accounting for project. • Assist with handing specific tasks to team members.• Monitor and prepare reports like staff attendance, leave, expenses requests• Provide secretarial duties like typing, copying, scanning, travel arrangements

Riyadh

Key responsibilities:• Assist in writing and implementing Record Management process (I did most of it).• Control and maintain Record of all incoming documents.• Assist in tracking worked hours, invoicing clients, following up the collection of payments.• Monitoring the recording of Fee Earner's hours (using CarpeDiem Program) and issuing relevant weekly and monthly reports.• Provide secretarial& translation duties in Arabic and English for Admin. Manager, IT Manager and Fee Earners (typing, scanning, copying, ticketing, calendar).• Handle processing visas and iqamas, UPS courier service, monitor daily attendance.