My overall responsibility as Manager Finance & Operations is to ensure effective financial management, administration, and procurement processes and procedures of the Centre. Specific job responsibilities are provided as follows:(i) Monitoring financial progress of 9 NCAI labs;(ii) Coordination with NCAI-affiliated labs for yearly financial planning;(iii) Overseeing detailed preparation of cash/work plans and release plans at central level;(iv) Overseeing development and submission of financial progress reports of NCAI to HEC; (v) Supervising monthly project updates of 9 NCAI labs on Project Monitoring and Evaluation System (PMES) of the Planning Commission;(vi) Financial planning of new/potential projects of NCAI;(vii) Coordination with HEC regarding financial matters of NCAI;(viii) Scrutiny of payment related cases/files;(ix) Overseeing the pre-audit of all cases for payment/receipts;(x) Overseeing on-time payments of all utilities and facilities management bills;(xi) Checking and approving financial documents such as vouchers, invoices, travel claims, etc.;(xii) Seeking approvals related to financial matters of NCAI;(xiii) Development of NCAI financial policies / plans / frameworks / SOPs, etc.;(xiv) Ensuring provision and continued supply of utility services in office;(xv) Supervise core procurement processes, including procurement planning, advertisements, and execution;(xvi) Supervising all the work related to purchase of furniture, fixtures, equipment, etc;(xvii) Overseeing local purchases for office and maintaining an acceptable level of inventory to meet the need for commonly used items;(xviii) Managing the repair and maintenance of office equipment and office building;(xix) Overseeing the preparation and coordination of workshops, trainings and meetings;(xx) Immediately reporting problems concerning my area of responsibility;(xxi) Making suggestions to adjust the internal procedures and structures when required.

My overall responsibility as “Project Manager” is to coordinate and support management of project activities and ensure effective implementation of the project. Specifically, my job responsibilities in this role include:(i) Locating or proposing potential business deals; discovering and exploring opportunities;(ii) Responding to tenders and requests for information in a timely manner;(iii) Creating and accountable for Consultant’s contracts and any further documentation;(iv) Development of data collection tools;(v) Hiring, training and selection of project team; (vi) Coordinating daily administration of the project;(vii) Conducting field visits to gather data, monitor field teams and establishing good working relationship with communities and local level authorities;(viii) Database development, data entry, data cleaning, and data analysis;(ix) Making tabular formats, fact sheets, graphs and reports on each of the research results in order to summarize them;(x) Working closely with the team leader on budget management, expenditures, expenditure projections related to project;(xi) Contributing to the production of research reports and publications;(xii) Maintaining a filing system for all assignment activities, reports, and analyses in hardcopy, and electronically on hard disk;(xiii) Representing Cynosure Consultants (Pvt.) Ltd. in relevant external meetings and respond to request for information required on company projects, working areas, clients, etc.;(xiv) Supervising Research Associates; and(xv) Performing any other duties assigned by the team leader.

As a Senior Administrative Assistant, I was responsible for ensuring effective functioning of administration, procurement and logistical processes and procedures of the firm in accordance with company’s policies and rules. In this regard, my job responsibilities included:(i) Managing the repair and maintenance of office equipment and office building;(ii) Ensuring provision and continued supply of utility services in office like electricity, gas, water, telephone, internet etc;(iii) Local purchases for office and maintaining an acceptable level of inventory to meet the needs of the firm for commonly used items;(iv) Undertaking all the work related to purchase of furniture, fixtures, office equipment, etc;(v) Maintenance and safe custody of all official files and records;(vi) Keeping files up to date in all respect;(vii) Carrying out travel arrangements including lodging and boarding of staff;(viii) Travelling to field to provide administrative support to the field team;(ix) Supporting the preparation and coordination of workshops, trainings and meetings;(x) Maintaining petty cash account;(xi) Collecting, checking and arranging on time payments of all utilities and facilities management bills;(xii) Checking and approving of vouchers, invoices, job requests and travel claims of staff;(xiii) Updating information on computer databases;(xiv) Making suggestions to adjust the internal procedures and structures when required; and(xv) Performed other related duties as required.

(i) Undertook necessary research for development of reports, proposals, and presentations;(ii) Assisted with the development of consultancy proposals;(iii) Data collection from primary and secondary sources;(iv) Assisted in the development of consultancy reports under the guidance and supervision of Sector Specialist/ consultant(s); and(v) Investigated new and potential business opportunities.