Michelle Rose Marcus Email & Phone Number

Chicago, IL, US

Chicago, IL, US

Chicago, IL, US

Chicago, IL, US

• Proactively managed the Head’s calendar and meeting coordination, functioned as a gatekeeper by anticipating needs, adjusting for conflicts, and ensuring all logistics.
• Arranged travel itineraries and submitted expense reports
• Provided departmental support to the BMC Leadership Team in whatever needs they had.
• Coordinated department onboarding of new hires; I completed the Registration Form (NERF), sent BMC Welcome Packages, scheduled welcome meetings with each of the BMC Teams, Compliance and other team members throughout.
• Processed departmental invoices for each of the BMC Teams, complex system could take 3-4 hours to prepare to send to Finance for payment.
• Onboarded new vendors, completed Finance’s required documentation

Chicago, Illinois, US

Representative Assignment: William Blair Temporary Executive Assistant, Brand Marketing & Communications - May - Present Temporary Administrative Assistant, Investment Banking - March-April 2017

Chicago, Illinois, US

• Provide high-level executive support to the President.
• Manage the President's communications (email, phone and snail mail) in a timely thoughtful manner, ensuring that absolutely nothing falls through the cracks by acknowledging clients calls and emails immediately as well.
• Manage the President’s challenging schedule; book and reconfirm appointments; respond to invitations and proactively solve conflicts before they escalate; follow up with her after each appointment and document and.
• Keep the President’s office and files organized; help plan and organize events

Chicago, Illinois, US

• Provide high-level 24/7 executive support to the President and CEO.
• Manage all aspects of CEO’s calendar for internal and external meetings, with particular attention to the details of the CEO’s schedule using initiative and appropriate discretion with the CEO and his clients; includes.
• Manage constantly changing domestic and international travel schedule, including air and ground transportation and logistics, hotel accommodations, and client meeting locations and agendas using my detailed knowledge.
• Maintain a system whereby relevant client engagement information is complete, thorough, well-documented, organized, and easily accessible; anticipate the needs for research and analysis in advance of meetings, collect.
• Support the CEO by drafting, transcribing, proofing, and/or editing confidential correspondence in a timely fashion, including editing and creating PowerPoint documents in support of speeches/presentations and/or.
• Read and track all CEO e-mail traffic, flagging items for follow up with the CEO and/or the sender and anticipate shifts in priorities, scheduling, etc.; prioritize and ensure that all incoming correspondence and mail.

Chicago, IL, US

• LOFTUS & O’MEARA STAFFING/VARIOUS STAFFING AGENCIES March 2014 to PresentRepresentative Assignment: MacArthur Foundation Temporary Executive Assistant, International Programs July 2014 to October 2014
• Supported the Acting Director of Population & Reproductive Health; the Associate Director of Girls' Secondary Education and the Program Officer of Development & Education.
• Maintained calendars; scheduled domestic and international meetings and conference calls usually involving 5 to7 time zones, completed conference registration and made domestic and international travel arrangements.
• Transcribed webinars.
• Responsible for departmental mail; and FedEx to the India, Nigeria and Mexico offices.
• Created Agendas and PowerPoint slides for meetings; took meeting minutes.

Chicago, IL, US

• Provided high-level administrative support which included maintaining the President & CEO’s and the COO’s calendar; scheduling appointments and conference calls, registering them for conferences and making travel.
• Responsible for the Management Team meetings and retreats, and the Executive Team meetings which included securing facilities for meetings (meeting & hotel rooms), creating agendas, taking minutes and providing.
• Ensured the smooth day-to-day operations of the office and maintained industry agreements and calendar.
• Human Resources administration included supporting the remote HR Director; onboarding new employees; maintaining employee files; assisting with employee conflicts, and creating the monthly employee newsletter.
• Responsibilities for Board of Directors and Board of Trustees included registration for meetings, housing and transportation; VIP treatment and room checks at venues; and taking meeting minutes.
• Project Manager for the Fun Committee which provided monthly staff appreciation events and planned the Summer Outing and Holiday Party.

Chicago, IL, US

• Provided high-level administrative support which included maintaining the COO’s calendar and files; scheduling appointments and conference calls and making travel arrangements; reconciling COO’s credit card statement.
• Responsible for the smooth day-to-day operations of the office; managed the receptionist/administrative assistant; ensured that all administrative support staff were aligned and followed ABMS guidelines as instructed.
• Evaluated and recommended equipment and supplies for the administrative functions; procurement responsibilities included office equipment, supplies and other vendors as necessary.
• Responsible for facility-related issues, including office contact for the facility management company and manage all facility-related activities including the facilitation of obtaining building keycards for new.
• Coordinated and participated in meetings, conferences and special projects, assisted in drafting agendas, recorded minutes, prepared presentations, transcribed summary of meetings and provided appropriate meeting.
• Drafted routine correspondence which included editing documents and gathering information.

Chicago, Illinois, US

• Administrative duties include managing the CEO’s calendar and travel schedule; coordinating travel for CEO & Officers; setting up meetings and conference calls, preparing and distributing all meeting/conference call.
• Plan and coordinate quarterly Board of Directors meetings including scheduling the meetings, booking the locations and logistics of the meetings and Board dinners (i.e. banquet event orders; AV rental, transportation).
• Coordinate the four Governance Committees’ meetings and conference calls including sending out invites via Outlook, compiling and posting meeting/conference call materials on SharePoint and distributing the link to the.
• Proofread and edit position statements, grant proposals, white papers, and marketing materials.
• Produce and distribute the Diabetes Educators Leadership Forum (DELF) bi-yearly newsletter that I created.

US

• Administrative duties included correspondence (i.e. mail, e-mail & fax) and telephone communications, coordinating travel, creating itineraries, creating & maintaining filing system, on-line purchasing & tracking.
• Supporting volunteer activities which included coordinating committee activities, creating and distributing materials & agendas & minutes;
• Coordinating & overseeing meetings & events; which included working with vendors (i.e. printers. caterers, florists, furniture & linen rental, AV rental agencies);
• Daily tracking of stocks, generating daily stock reports and distribution of those reports, purchase & sale of stocks, tracking & updating Stop Losses;
• Communication with management company & tenants; insurance renewals and payments; tax and mortgage payments and generating financial reports.

•  Executive Director, Users Network for Information Technology in Education (UNITE) Associate Executive Director, National Association of Limited Edition Dealers (NALED) Account Manager, National Association of.
• Single-handedly produced the 1999 UNITE Annual Conference & Training Seminar for 680 attendees with 64 training seminars and 20 vendors in Mesa, AZ in a 6-week production period, originally scheduled for an 8 month.
• Produced NALED’s participation/co-sponsorship in the 1999 Midwest International Collectables Exposition in Rosemont, IL which include the yearly income-producing booth raffle; the Retailers Reception with an attendance.
• Produced NALED’s participation/co-sponsorship in the 1999 West Cost International Collectables Exposition in Long Beach, CA which included the NALED Board of Directors Meeting, the membership drive and small raffle and.
• Coordinated the departure of NARPM as a client;
• Responsible for Board of Directors meetings: negotiated hotel contracts; set agendas; created, prepared and distributed materials, presented financial and management updates; took minutes;

Bgs, English/History

Education record