Heather Busby Email & Phone Number

Clearwater, Fl, Us

Wayzata, Minnesota, Us

• Developed and maintained an IV Drip and Medical Supply inventory tracking system, ensuring 100% on-time delivery• Created and optimized routing forms, streamlining patient intake, testing, and programming, reducing processing time• Researched and installed a WiFi phone system, enhancing communication efficiency• Set up an enterprise email system, improving internal communication and data management• Implemented a cloud-based storage solution for shared company files, increasing accessibility and collaboration• Coordinated staff coverage for all services, ensuring 100% operational efficiency• Developed and implemented a comprehensive Human Resources manual, standardizing HR procedures and improving compliance rates

Kansas City, Missouri, Us

• Provided high-level support to Co-CIO and Head of Investment Solutions, streamlining operations and enhancing executive productivity• Coordinated frequent and complex travel arrangements, ensuring cost efficiency and timely itineraries• Managed intricate and frequently changing executive calendars, optimizing schedules to maximize efficiency and productivity• Organized and hosted quarterly board meetings, improving meeting efficiency and stakeholder communication• Engineered annual team offsite for over 150 investment team members, enhancing team cohesion and strategic planning• Created tracking systems for executive orders, ensuring 100% compliance and improving operational transparency• Provided administrative support to Fixed Income team leaders, facilitating seamless operations and efficient workflow• Developed and implemented procedures for compiling monthly reports, increasing reporting accuracy and timeliness by 60%• Planned and hosted company events, enhancing corporate culture and employee engagement

Menlo Park, Ca, Us

• Arranged complex and extensive domestic and international travel, optimizing itineraries• Managed dynamic executive calendar, improving time management and ensuring all appointments and deadlines were met• Monitored President’s email, prioritizing and booking appointments efficiently• Scheduled speaking engagements and media appearances, boosting executive’s public profile and company visibility by 15%• Arranged promotional events and roundtable discussions across the U.S., enhancing brand awareness and stakeholder engagement• Coordinated weekly staff meetings, off-site meetings, and company events, fostering team cohesion and improving operational efficiency• Oversaw maintenance of office facilities, equipment, IT infrastructure, and supplies, maintaining a 100% operational efficiency

• Managed a busy calendar and booked appointments, ensuring efficient time management and meeting all deadlines• Maintained and updated contact database, increasing data accuracy and accessibility by 20%• Efficiently organized and maintained divisional files, improving document retrieval speed by 30%• Ensured a high level of confidentiality, protecting sensitive information and maintaining trust• Tracked and reported weekly and monthly production statistics, enhancing operational transparency and decision-making processes• Maintained departmental computers, ensuring 100% system uptime and optimal performance

Us

• Arranged business and personal travel using commercial and private aircraft, optimizing itineraries• Coordinated a dynamic calendar, ensuring all appointments and deadlines were met efficiently• Performed accounting for LLC and founder’s personal finances using QuickBooks and Quicken, ensuring accurate and timely financial reports• Managed investor and partner inquiries via phone and written correspondence, improving response time and satisfaction rates by 20%• Oversaw maintenance of office facilities, equipment, IT infrastructure, and supplies, ensuring 100% operational efficiency• Set up and maintained all corporate and personnel files, improving document organization and retrieval speed by 25%• Established and maintained relationships with key stakeholders, facilitating smooth operations and compliance• Managed daily and monthly fund accounting, ensuring accuracy and compliance with financial regulations

• Organized complex travel arrangements, accommodating frequent last-minute changes, ensuring seamless travel experiences• Maintained an up-to-date dynamic calendar, ensuring all appointments and deadlines were met efficiently• Scheduled meetings for CEO, Board Directors, and Board Committees, improving coordination and decision-making processes• Managed accounts payable for the business and founder’s personal finances, ensuring timely payments and accurate financial records• Assisted in creating board books, arranging board meetings, enhancing meeting preparedness and engagement• Maintained corporate and personal files, improving document organization and retrieval speed by 25%• Negotiated office leases, managed tenant improvements, and implemented new office services, ensuring optimal office functionality