Muhammad Shabbir Khan Email & Phone Number

Dubai, Ae

Dubai, United Arab Emirates

• Crafted an Employee Handbook and executed HR strategies aligned with organizational objectives.• Establishing and implementing company policies and procedures, evaluating their effectiveness.• Drafting job descriptions, publishing job advertisements, and screening resumes.• Performing telephonic interviews, conducting shortlisting, and carrying out face-to-face interviews.• Recruiting and successfully onboarding staff throughout the entirety of the hiring process.• Formulating offer letters and collecting necessary documents for employment visa processing.• Appling and successfully completing staff employment visas through the Dubai Trade Portal for JAFZA, and issuing gate pass through Tasreeh (PCFC).• Initiating and handling the preparation and processing of WPS payroll.• Ensuring accurate and up-to-date employee data by updating information in the Ipack ERP Oracle system.• Managing administrative tasks, ensuring operational efficiency and organizational effectiveness.

Pakistan

• Managing a team of over 300 employees, oversee HR and Admin operations• Implementing and evaluating company policies, procedures and assessing effectiveness• Oversee the entire life cycle of recruitment, including the identification of manpower requirements, advertising, sourcing, selection process, examinations, interviews, on boarding and off boarding • Set up interviews with the Project Director, Dy. Project Director and department manager for the candidates who have been shortlisted• Responsible for the monthly payroll Preparation of the Employee, collecting attendance from the time office and preparing the consolidated attendance sheet and cross check with HR leave records• Collaborated with managers to provide coaching and guidance on performance improvement • Manage HRIS system, ensuring accurate and up-to-date employee records and generating reports • Managing recruitment platforms and maintaining up-to-date database and Talent Pool• Introduced vehicle management policy, staff accommodation and Mess policies• Proactivity source the applicant by using social media and other portals, hired the candidates from open interviews• Facilitated the onboarding process for new employees, ensuring a seamless transition into the organization, Managed the application and issuance of gate passes and access cards• Overall In-charge for the day to day functions of Administration such as office administration, Vehicles management, Camp management and Mess management.

Abu Dhabi

• Collaborated with CEO on policies and employees’ handbook creation• Automatized daily attendance, overtime, leave management for employee• Calculation of employee benefits i.e. casual leave, annual leave, gratuity, Final Settlement and compensation in accordance with UAE law• Preparing Offer Letter, writing job description and negotiating salary as per the budget• Preparing internal memos, salary certificates, service certificates, termination letters, NOC letters, reimbursement claims etc. • Streamlined payroll operations by transitioning from a manual process to a payroll system• Bookkeeping, Preparing Pay slip and process payroll through WPS• Manage and support facility management duties such as safety, security and maintenance to ensure a safe and clean environment• Handling vehicles fleet i.e. vehicle registration, insurance, license renewal (Mulqiya), driver’s shift, vehicles maintenance, fuel consumption record and issuance of fuel card from Adnoc • Handling new/renewal of employee’s iqama, contracts, lease agreements, vehicles rental contracts and execute them as per company policy• Supporting the HR department with recruitment, onboarding, off boarding and Employee relation with more than 22 nationalities • Established an efficient archiving system and maintaining organizational documents, records and files in both electronic and manual filing systems Established • Organizing documents of PRO for employee visa process, cancellation, medical and airfare schedules according to UAE labor law • Organized VAT Training to the staff• Planned a requisite team for the new branch opening & supervised the complete personnel hiring of the branch by advertising vacancies, scheduling & conducting interviews and completed all pre joining responsibilities before handing over of the new hires to the team leader for their assigned roles

Islamabad, Islāmābād, Pakistan

Dubai, United Arab Emirates

• Preparing daily attendance, Bio Metric record and weekly staff schedules• Answering and directing phone calls• Drafting and responding to emails and correspondence• Upholding and organizing files and records• Coordinating travel arrangements• Ordering office supplies• Organizing and coordinating company appointments, meetings and events• Coordinating staff medical, insurance and visa process with PRO• Managing expense reports and reimbursements• Recording financial transactions including sales, purchases, receipts, and payments• Formulating Payroll, Gratuity, Leave settlement and Final Settlements• Generating invoices and handling billing disputes • Monitoring accounts payable and accounts receivable• Reconciling bank statements and credit card statements• Managing financial data and creating financial statements• Maintaining accurate and up-to-date financial records • Implemented cloud based accounting System (Xero Accounting System) to enhance efficiency and data accessibility

Pakistan

Benazir Income Support Program (BISP).