Marylou S. Jaffe Email & Phone Number

Newark, Nj

* Partner with Enterprise Project Management Office Project Managers, Business Solutions Group Business Analysts and Implementation Managers on large company initiatives that include Integration Center of Excellence systems * Work with Business Solutions Group to understand the business requirements to create the Technical Requirements Document or work with the business to gather their requirements when creating the Document of Understanding for the Integration Center of Excellence… Show more * Partner with Enterprise Project Management Office Project Managers, Business Solutions Group Business Analysts and Implementation Managers on large company initiatives that include Integration Center of Excellence systems * Work with Business Solutions Group to understand the business requirements to create the Technical Requirements Document or work with the business to gather their requirements when creating the Document of Understanding for the Integration Center of Excellence projects* Preform basic Oracle database queries on Integration Center of Excellence projects for data validation* Create status decks for weekly executive stakeholder meetings, attend weekly team meeting to document notes, track issues/risks, action items and project change requests* Enter issues/risks and project change requests into company tracking software and ensure timely completion by project team members* Work closely with Release Management, Developers, and Business System Analysts to ensure that all Integration Center of Excellence projects are ready to be released as per the enterprise release calendar* Facilitate weekly Solution Design Review meetings with managers, inviting speakers, setting agenda and maintaining meeting documentation on SharePoint* Prepare the monthly accruals for accounting department to facilitate the accurate payment of consulting invoices Show less

Newark, Nj

* Facilitated weekly project status review meetings maintaining status sheets on SharePoint and providing updates to senior management * Scheduled and participated in the bi-weekly estimate review meetings, inviting the necessary participants and distributing approved documentation to business and project team members at conclusion* Maintained resource tracking spreadsheet working with Lead Developers and Management to ensure that all projects are properly staffed prior to… Show more * Facilitated weekly project status review meetings maintaining status sheets on SharePoint and providing updates to senior management * Scheduled and participated in the bi-weekly estimate review meetings, inviting the necessary participants and distributing approved documentation to business and project team members at conclusion* Maintained resource tracking spreadsheet working with Lead Developers and Management to ensure that all projects are properly staffed prior to execution* Created and maintained Integration Center of Excellence team SharePoint site acting as site administrator granting proper access and setting up workflows for document approvals* Maintained Project SharePoint site, ensuring approved document templates, process documentation and company release calendars were available and updated ClearQuest with deliverables required for monthly releases* On-boarded new employees ensuring all equipment, space requirements and system access are completed in a timely manner and assist with aligning new staff with appropriate mentors for their first few weeks of employment Show less

Hazlet, Nj

* Prepare monthly and quarterly sales tax documents, and reconcile monthly account statements among 4 companies, and prepare office reports* Maintain and update company SharePoint vacation, office and driver calendars, created team workspaces for monthly meetings with agendas and meeting minutes* Prepare bi-weekly payroll and distribute to employees and ensure timely payments of vendor invoices* Input vendor data using QuickBooks and event information in Caterease, addressing menu… Show more * Prepare monthly and quarterly sales tax documents, and reconcile monthly account statements among 4 companies, and prepare office reports* Maintain and update company SharePoint vacation, office and driver calendars, created team workspaces for monthly meetings with agendas and meeting minutes* Prepare bi-weekly payroll and distribute to employees and ensure timely payments of vendor invoices* Input vendor data using QuickBooks and event information in Caterease, addressing menu issues and concerns and handling credit card payments processes* Partner with owners to create Employee Handbook and Office Policy and Procedure Manual to ensure that employees are aware of all companies policies and regulations Show less

Somerset, Nj

* Scheduled and participated in project meetings to complete updates to project plans and distribute updated plans to management for review* Provided assistance in the preparation of documentation to be reviewed at team meetings.* Assisted with new employee on-boarding process, ordering necessary equipment and requested proper access to necessary systems. * Maintained team documentation on SharePoint, ensure that team members have proper access to team site, log Actions Items on… Show more * Scheduled and participated in project meetings to complete updates to project plans and distribute updated plans to management for review* Provided assistance in the preparation of documentation to be reviewed at team meetings.* Assisted with new employee on-boarding process, ordering necessary equipment and requested proper access to necessary systems. * Maintained team documentation on SharePoint, ensure that team members have proper access to team site, log Actions Items on SharePoint and track updates from team members through completion. Show less

Union Beach, Nj

* Handled the preparation of accurate, concise, and complete weekly and monthly status documentations for management.* Provided professional support and assistance in the creation and preparation of documentation to be used for team reviews.* Maintained and updated project plans, and scheduled meetings and participated in such meetings to complete minutes. * Addressed any concerns and issues that were in line with job specifications and ensured employees’ customer service… Show more * Handled the preparation of accurate, concise, and complete weekly and monthly status documentations for management.* Provided professional support and assistance in the creation and preparation of documentation to be used for team reviews.* Maintained and updated project plans, and scheduled meetings and participated in such meetings to complete minutes. * Addressed any concerns and issues that were in line with job specifications and ensured employees’ customer service consistently met company standards. Show less

Union Beach, Nj

* Ensured timely input and documentation of complete purchasing requisitions into SAP for IT staff members’ perusal* Assisted project accountant with budget and expense tracking utilizing Microsoft Excel and Access to create financial reports for executive management review* Updated and maintained important information, databases, records, files, and other relevant documents for the IT department* Handled the scheduling of supervisors’ meetings, appointments, interviews, events, and… Show more * Ensured timely input and documentation of complete purchasing requisitions into SAP for IT staff members’ perusal* Assisted project accountant with budget and expense tracking utilizing Microsoft Excel and Access to create financial reports for executive management review* Updated and maintained important information, databases, records, files, and other relevant documents for the IT department* Handled the scheduling of supervisors’ meetings, appointments, interviews, events, and other important activities that they need to attend* Assumed responsibility for addressing travel and lodging arrangements needs, ensuring that such schedules were not in conflict with any other important events Show less

Parsippany, Nj

* Handpicked and appointed as Lead Administrator for Microsoft SharePoint Portal Server 2003 project team sites* Developed and designed the new company Intranet site utilizing advanced skills and expertise using SharePoint Designer* Actively participated in bug review meetings, tracked defects in Bugzilla and generated defect summary reports for management and project stakeholders* Assisted the Quality Assurance team in testing new application features and developing basic test… Show more * Handpicked and appointed as Lead Administrator for Microsoft SharePoint Portal Server 2003 project team sites* Developed and designed the new company Intranet site utilizing advanced skills and expertise using SharePoint Designer* Actively participated in bug review meetings, tracked defects in Bugzilla and generated defect summary reports for management and project stakeholders* Assisted the Quality Assurance team in testing new application features and developing basic test scripts* Attended onsite and off-site project meetings with stakeholders to communicate project progress and collect feedback* Worked with resource manager and department heads to identify appropriate project resources* Reviewed and evaluated team member’s expense reports and documents, as well as contractor invoices for high-volume project team for submittal to accounts payable for timely payment* Assisted stakeholders and developers to ensure that all project activities were completed for the monthly software releases Show less

Murray Hill, Nj

* Allowed access to selected team members in the use of Project Team SharePoint sites, in relation to their individual job functions.* Prepared weekly gate review meeting through inputting meeting outcome in Hyperlens, coordinating schedules, preparing reports, and loading gate packages to the SharePoint site before the meeting.* Coordinated efforts with the IT Executive Leadership Team and CIO through submitting complete program, project and minor enhancement metrics quarterly… Show more * Allowed access to selected team members in the use of Project Team SharePoint sites, in relation to their individual job functions.* Prepared weekly gate review meeting through inputting meeting outcome in Hyperlens, coordinating schedules, preparing reports, and loading gate packages to the SharePoint site before the meeting.* Coordinated efforts with the IT Executive Leadership Team and CIO through submitting complete program, project and minor enhancement metrics quarterly documentations.* Developed and online interactive guide to be used by the project managers in efficiently performing their daily duties, supplying them with tools and important company data. Show less

Murray Hill, Nj

* Acted as the Lead Administrator for overseeing the implementation and execution of MSP2003, Hyperlens, and Quickplace tool sets.* Trained project managers on the proper use of Project Web Access (PWA) and Microsoft Project Professional 2003 Enterprise edition.* Assumed responsibility for acting the role of a Resource Management professional handling Information Technology Projects.* Assisted project managers with maintaining project schedules, work breakdown structures, risk and… Show more * Acted as the Lead Administrator for overseeing the implementation and execution of MSP2003, Hyperlens, and Quickplace tool sets.* Trained project managers on the proper use of Project Web Access (PWA) and Microsoft Project Professional 2003 Enterprise edition.* Assumed responsibility for acting the role of a Resource Management professional handling Information Technology Projects.* Assisted project managers with maintaining project schedules, work breakdown structures, risk and issues logs, meeting summaries and status report to ensure effective ongoing communications across project team.* Motivated other employees by implementing retention initiatives that will assist in meeting and exceeding quality, production and company turnover objectives. Show less

Murray Hill, Nj

* Collected and evaluated weekly key item documentations received from the 5 executive areas to be used for CIO review.* Prepared accurate and complete employee change records into the HR systems for constant update of all employee status changes, as well as recordings of new employees.* Completed daily request for change spreadsheet and submitted them timely and appropriately to the change management team.* Recommended new strategies and database marketing and promotional programs… Show more * Collected and evaluated weekly key item documentations received from the 5 executive areas to be used for CIO review.* Prepared accurate and complete employee change records into the HR systems for constant update of all employee status changes, as well as recordings of new employees.* Completed daily request for change spreadsheet and submitted them timely and appropriately to the change management team.* Recommended new strategies and database marketing and promotional programs to drive enhanced revenue from new and existing customer base. Show less

Holmdel, Nj

* Ensured capital requests were inputted correctly and timely into the SAP system; tracked and constantly monitored capital expenditures.* Typed purchased orders into the EZBuy purchasing system and passed vendor payments through EZPay accounts payable system.* Utilized Microsoft Excel in keeping and maintain hardware development tracking list and submitted them to the project management department.* Handled comprehensive data entry of engineering change orders to the ClearDDTS… Show more * Ensured capital requests were inputted correctly and timely into the SAP system; tracked and constantly monitored capital expenditures.* Typed purchased orders into the EZBuy purchasing system and passed vendor payments through EZPay accounts payable system.* Utilized Microsoft Excel in keeping and maintain hardware development tracking list and submitted them to the project management department.* Handled comprehensive data entry of engineering change orders to the ClearDDTS system for project management department. Show less

Ba, Information Technology And Informatics

GPA 3.27 Deans list Fall 2008, Fall 2009 and Spring 2010

A.A., Humanities