Muhammad Khan Email & Phone Number

Saudi Arabia

• Lead the team of HR, recruitment, billing and logistics.• Standardized SOPs of billing procedures, negotiates with the vehicle leasing companies to minimize the expenses.• Have regular meetings with the service providers.• Monitor on site facilities provided to the employeesSupervised operations staff and kept employees compliant withcompany policies and procedures.• Empowered employees to take ownership of their responsibilities,leading to increased accountability and improved performanceoutcomes.• Conducted regular performance reviews, identifying areas forimprovement and developing action plans to address them.• Established positive and effective communication among unit staffand organization leadership, reducing miscommunications, and misseddeadlines.• Identified and resolved unauthorized, unsafe, or ineffective practices.• Implemented cost-saving initiatives, reducing overall operationalexpenses without compromising service quality.• Enhanced team productivity by providing effective training programsand performance management systems.• Managed daily operations, ensuring smooth workflow and timelycompletion of tasks.• Fostered safety-first culture, implementing clients policies that led todecrease in workplace accidents.• Led team meetings to discuss performance metrics, fostering culture ofcontinuous improvement and accountability.• Led hiring, onboarding and training of new hires to fulfill businessrequirements.• Developed and implemented strategies to maximize clientssatisfaction.• Increased profit by streamlining operations.• Tracked employee attendance and punctuality, addressing repeatproblems quickly to prevent long-term habits.• Assisted in recruiting, hiring and training of team members.• Reduced financial inconsistencies while assessing and verifying billinginvoices and expense reports.• Negotiated price and service with customers and vendors to decrease expenses and increase profit.

Saudi Arabia

• Led team under logistic department.• Led operation of 400 vehicles in NEOM, AlUla, Red Sea Al Umlujprojects.• Worked with UMA (Universal Motor Agency), Lumi, Hanco, Budget.• Have good relationship with long and short term vehicle leased serviceproviders.• Responsible for long-term and short-term vehicle assignment to theemployees.• Schedule major and preventive maintenance of vehicles.• Visit workshops to monitor vehicles repair and maintenance to avoidany delays.• Make arrangements for VIPs and employees airport pick and drop offs. If required arranged with car rental companies.• Oversaw gasoline consumption of vehicles. Maintain gasoline log.• Prepare strategies and implement to control gasoline expense monthlybudget.• Process gasoline tags for fuelling vehicles.• Resolved maintenance and repair issues for vehicles. Coordinate with leasing companies to arrange mobile workshop on site for maintenance.• Coordinate with leasing companies for towing trucks to pick up brokendown and major accident vehicles.• Supervise drivers for different locations pick and drop on site, vehiclesmaintenance and deliver official documents.• Schedule buses and drivers for employees pick and drop off indifferent location of NEOM site on daily basis.• Procurement of new vehicles as per client's and project requirements.• Arrange trip with LUMI and Hanco with or without driver for airport pick and drop off also site visits for employees in different cities ofSaudi Arabia.• Make cost cutting strategies and implement successfully.• Led team for efficient logistics operation.• Provide approval for repairs.• Review monthly billing received from leasing companies and processfor payment.• Led vehicle tracking device installation process in 400 vehicles.

Saudi Arabia

Led operations of Jeddah, Thuwal, Rabigh, Yanbu and KAEC AECOMARABIA site offices.•Excellent experience of operating systems, SAP, Fieldglass and Oracle.•Led operation of 300 vehicles.Process employees leave requests, performance evaluation, prepareand upload invoices in client's portal for approvals and payments.•Track and follow up payments with clients and vendors until paymentreceive.•Attend RFQ, orientation and negotiation meetings of contract biddingwith clients.•Organize meetings, hiring workshops. Assist in hiring process, shortlistcandidates and collect documents for interviews, arrange interviews.Also handled hiring process from outside of Saudi Arabia.•Make arrangements for employees on-boarding, off-boarding, andrelocation as per company policies and client requirement. provide allsupport for logistic, hotel bookings.•Supervise transport, operations, administrative support activities.•Organized team workload and prioritize tasks to streamline officefunctions.•Created and implemented filing systems for employee vendors,sub-contractors, and client documents.• Enhanced client relations strategies to improve interactions andreduce complaints.•Run payroll for employees made SOPs for employees time sheets andrelated documents collection and upload in company portal.•Prepare invoices and upload in clients portal.• Assign gasoline app sticker assign monthly fixed gasoline limit.Schedule repair and preventive maintenance of vehicles. Follow up toworkshops for on time maintenance.• Resolved maintenance and repair issues for vehicles and accessories.• Have good relationships with car rental and leasing companies.Coordinate with leasing companies to arrange mobile workshop on sitefor periodic maintenance• Procurement of new vehicles as per client's requirement.• Review and process monthly vehicle billing.•Performed additional responsibilities as camp manager from May 2009to April 2013 under AECOM Arabia manpower project.

Al Khobar, Eastern, Saudi Arabia

•Supervise operations of more than 500 vehicles in Eastern Centralregion and western.•Provided timely transportation support in case of vehicle breakdown.Resolved maintenance and repair issues for vehicles. Minimize vehiclemaintenance duration in workshop.•Procure new vehicles from leasing company as per client'srequirement.•Rent vehicle for short term assignment of the employee from carrentals.•Coordinate with workshop to arrange mobile workshop on site forminor maintenance oil and filter change etc.•Excellent relation with UMA workshop representative in Eastern,Western, Madinah and Tabuk region.•Visit workshop and get updates on long awaited vehicles in workshopfor mechanical and accident repair. Follow up workshop on daily basisto complete repair.•Implement company's regulations, protocols, and guidelines.•Maintain log for vehicle registration, MVPI and insurance.•Maintain log for vehicle fuel consumption.Schedule drivers for different trips, airports pickup and drops andvehicle maintenance.•Maintain records of temporary and permanent vehicle users.•Process required documents for accidental vehicles.Organize employees pick and drop from airports, offices, andaccommodations.•Prepare drivers performance evaluation.•Prepare drivers time sheets and maintain their logbook.•Coordinate with vehicle providers for towing trucks for pickup brokendown and major accident vehicles asap.•Oversaw preventive maintenance and scheduled repairs to maximizevehicle and equipment performance.•Process Aramco, Marine other projects ID cards and restricted areavehicle stickers. Process vehicles inspection in respected sticker officesprior to processing stickers.•Familiar with all Aramco, Projacs, Marafiq, Natpat, Zaka, Luberef, KAEC,Petro Rabigh, Yasref, KAUST KAEC offices and sites.•Lead team of GROs, drivers and other team members. Make excellentwork relations and improve work quality.