Administration Manager
Current Process & Policies: - Formulate, execute and improve Administrative strategies, policies, SOPs, vendor SLAs, incorporating people, process and technology elements and align the same to business / operational requirements to enhance business performance. Cost Optimization - Obtaining the best pricing and terms for all business purchases; Standardizing, simplifying and rationalizing the procurement of services and material. Real Estate solutions & Project management - Setting up of new offices / shifting of existing offices, space sourcing, negotiations, liaison with landlord, interior / fit out work, agreement execution/renewal, renovation and refurbishment within given time frame and budget, procurement of assets and connections. Statutory Compliance & liaison with Government bodies - Obtain & renew necessary statutory & legal licenses and approvals timely. Business Continuity Planning, Emergency preparedness and Contingency Planning. Vendor Management & Development: - Research and develop new vendors, service provider, suppliers and contractor; Management of existing vendors and service providers by ensuring SLA / TAT compliance. Ensure that equipment and services are of acceptable quality, competitively priced, and delivered on time. Ensure best in Class Facilities Management, standard of Hygiene and 100% uptime of critical office equipment & devices. Budgeting: - Formulation and tracking of budget (CAPEX & OPEX). Oversee deployment of physical & electronic security and surveillance system to ensure round the clock security and safety of both premises and people. Procurement & Inventory Management (stocks & assets), Scrap disposal. Ensuring timely maintenance / AMC management of LT Panels, HVAC system, DG sets, Lifts, EPABX, CCTV, Access Control System, Fire fighting and smoke detection system, Furniture, fixtures and other office assets & electromechanical equipment. Expat Management, FRRO liaison.
