Navigate challenging situations in a positive manner. Excellent verbal and written communication skills. Computer literate with strong data entry skills. Oversee care and return of issued equipment/uniforms. Maintain activity and incident logs during the event on company and venue required report forms. Prepare summary reports. Self-motivated and capable of working in a team setting. Ability to multi-task and remain flexible. Serve where needed or as support to other tasked team members at each event.Coordinate with facility staff as appropriate. Travel to various job sites within LA County to provide supervision and field representation. Perform other related duties as assigned by management. CA State Guard Card exp. 2025.

Navigate challenging situations in a positive manner. Excellent verbal and written communication skills. Computer literate with strong data entry skills. Oversee care and return of issued equipment/uniforms. Maintain activity and incident logs during the event on company and venue required report forms. Prepare summary reports. Self-motivated and capable of working in a team setting. Ability to multi-task and remain flexible. Serve where needed or as support to other tasked team members at each event.Coordinate with facility staff as appropriate. Travel to various job sites within LA County to provide supervision and field representation. Perform other related duties as assigned by management. CA State Guard Card exp. 2025.

Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff for consideration. Maintain calendar and schedule appointments. Act as liaison between manager and other center and departmental staff. Maintain correspondence control log, receive incoming and outgoing mail and follow-up on dates for action items. Review and audit all assigned areas regularly for contractual compliance and effectiveness of delivery of services to student. Prepare related reports. Perform a variety of clerical and administrative duties; preparation of special reports, type and distribute meeting minutes, maintain files and records, statistical data, make travel arrangements as required. Enter information into center information system (CIS), EIS and other automated system as directed.

Serve as the main phone reception for the Medical Staff Administration office answering the main phone line, greeting staff and faculty and responding to inquiries via phone, email and in-person and refer requests for information when necessary. Process program forms and applications and contact clinicians when incomplete to resolve issues. Perform general clerical duties of filing, handling mail and email, data entry, supply inventory and ordering. Assist with scheduling of meetings and workshops including reserving rooms, notifying participants and creating and onboarding packets.

Independently performs clerical duties or accounting support using word processing, spreadsheet and database software; performs basic analysis and solves problems; uses specialty department software and performs department specific tasks; interacts effectively with members. Independently provide clerical and/or accounting support. Analyze data and information to ensure accuracy and completeness. Identify errors in data, make corrections and solve problems. Enter data in databases, ensuring it is accurate and in the correct format. Run established reports. Work with Excel spreadsheets or reports, performing basic spreadsheet functions. Format Word documents following standard business protocols. Work with department specific computer systems and perform department specific tasks. Maintain department supplies as needed (count, sort, restock, order). Provide assistance with event planning. Organize and prioritize duties to meet work demands. Greet members and answer general questions. Perform responsible cash handling when applicable. Other duties as assigned.

Responsible for various applications, such as database management or word processing. Answer telephones and give info to callers, take messages, or transfer calls. Create, maintain, and enter information into database. Setup and manage paper or electronic filing systems, recording information. Assist BDA with recruitment efforts; including but not limited to posting positions and assisting hiring managers with candidate screenings. Prepare new hire packets. Opening files, intakes, case notes, and distributing program payroll.

Place patients and any patient paperwork into clean, prepared exam room when scheduled for a provider visit. Input all patient info and vitals into EMR (Office Ally). Front office duties which include; answering multi-line phone, preparing charts, checking eligibility, entering patient info, authorizations, preop and setting appointments. Translate for Spanish speaking patients.

Place patients and any patient paperwork into clean, prepared exam room when scheduled for a provider visit. Input all patient info and vitals into EMR (Office Ally). Prepare patients for any scheduled cardiac test; Front office duties which include; answering multi-line phone, preparing charts, checking eligibility, entering patient info, authorizations, preop and setting appointments. Translate for Spanish speaking patients.

Handle incoming/outgoing calls from/to clients and input data into database system. Participate in billing quality validation as assigned. Provide daily reports to Supervisor to reflect when client(s) records were initiated versus when they were complete in all requisite databases. Provide client informational services according to established guidelines. Assist other management staff in clerical duties, special projects and departmental coverage of clerical staff as required. General clerical office duties. Practice confidentiality in all employee and management related matters. Translated for Spanish speaking patients.