Delegates the processing of requisitions for the agency, assists in reviewing requisitions for completeness, processing purchase orders through the Centralized Accounting and Payroll/Personnel System CAPPS) by ordering commodities, supplies, services, and equipment. Assists in preparing and processing annual renewals. Processes purchase orders for FVA federal grants. Develops specifications for competitive solicitations including DIR Statement of Work, Request for Offers (RFO), Requests for proposals (RFP), and Invitations for Bids (IFB) by working with the subject matter experts (SME), determine appropriate procurement method, assists with preparing evaluation criteria, reviews responses for compliance with solicitation requirements, evaluates offers, negotiates best value where applicable, and recommends selected vendor, and award contract on ESBD. Assists in entering and verifying vendor information in the Texas Identification Number system (TINS). Serves as TVC’s Historically Underutilized Business (HUB) Coordinator. Prepares and meets all reporting requirements including State Use, HUB, and any additional ad hoc reports. Supports HUB outreach by participating in HUB event fairs and forums. Assists in the development and updates of the Agency’s procurement plan and policies. Attends monthly CAPPS User Group Meetings. Assists in training TVC staff on purchasing processes and polices. Maintains accurate and well-organized purchasing files and records. Responds timely and accurately to inquiries pertaining to purchases and purchasing procedures. Advises the Agency for complying with State of Texas purchasing requirements. Participates in job-related research and demonstrates initiative when seeking solutions to issues. Submits contract information to the Legislative Budget Board (LBB).

Review requisitions for completeness and compliance prior to procurement.Procure goods and services using cost effective purchasing methods based on laws, rules and policies; and supporting Historically Underutilized Businesses (HUB).Plan, coordinate and develop specifications for contracts, contract renewals and amendments Research, prepare and maintain detailed procurement documents using automated procurement systems. Perform advanced (senior level) purchasing involving planning, reviewing, researching, organizing, coordinating, and assigning. Process invitations for bid, requests for proposals and other solicitations; process assigned requisitions; process emergency purchases as necessary. Monitor legal and regulatory requirements pertaining to purchasing. Reporting for required contracts, vendor performances, program exceptions. Review, match and audit credit card documentation for monthly payments. Performs other duties as assigned, such as participating in or providing support for the agency’s disaster response and recovery obligations or Business Continuity Plan activation.

Communicate with end users to identify and understand needs. Plan procurement method and issue purchase orders for commodities and services according to procurement guidelines, rules, policies and government laws. Develop specifications for Statements of Work, Requests for Offers, Invitation for Bids, Request for Qualifications, Request for Proposals and Exemption Waivers. Review and evaluate bids and proposals to determine the best value, negotiate as necessary, recommend and make awards and issue purchase orders. Receive deliveries of supplies and equipment, verify delivery for accuracy, inspect for damages, follow up with vendors as necessary. Negotiate with vendors to resolve invoice disputes. Communicate with vendors to monitor and ensure contract compliance. Audit invoices, check for accuracy, receipt of items or services ordered and compliance of purchase order. Review payment approval allocations and expenditures codes for payment processing, complying with the Prompt Payment Act. Assists in monitoring legal and regulatory requirements pertaining to purchasing and procurement. Assists with the HUB program and submission of required reports. Responsible for monthly reporting of the State Use Program and annual data for the State Office Risk Management (SORM) report to the acting risk manager. Monitors recyclable and shredded materials and contact vendor for service as needed. Collect monthly copier readings and maintain copier maintenance. Contract Management for copier leases. Travel Coordinator, Mail Manager Assistant, Building Management and Notary Public.