• Ensuring secretarial work: making phone calls, organizing meetings, filing, drawing up missions orders, drafting letters, etc. ;• Responsible for providing logistical support to the project experts arriving in Azerbaijan;• Interpreting during meetings between the project experts and the ministry officials;• Preparing minutes of the quarterly Steering Committee meetings;• Providing logistical support to the participants of project events by obtaining visas, travel insurances and arranging transportation;• Handling project’s petty cash and withdrawing monthly project funds from the bank;• Editing documents in Azerbaijani, English and French

• Assisting the Head of the Political Section in routine administrative and secretarial work (distribution and registration of incoming/outgoing mail, paper and electronic filing, preparation of reimbursement documents for travel expenses, making appointments, booking meeting venue, information gathering, etc.); • Switchboard Operator for the Political Section of the EU Delegation;• Assisting during delegation visits by making hotel reservations, transport arrangements, visa request preparation, etc; • Drafting/translating letters and notes, maintaining correspondence; • Assisting in taking contact with Azerbaijani ministries as well as with foreign embassies, international and local organizations etc.; • Interpreting during small-scaled meetings; • Drafting weekly Board Meeting minutes

• Answering phone calls; • Providing general administrative and clerical support

• Drafting/translating local visa and diplomatic accreditation card issue/extension related diplomatic notes. Collecting and submitting required documents to the Ministry of Foreign Affairs of Azerbaijan and subsequent collaboration with the Ministry over the course of visa/card processing; • Arranging transportation for delivery/pick up of documentation to/from the Ministry; • Maintaining and tracking visa/diplomatic card expiration dates for American Employees and their family members (responsible for their renewal); • Drafting check-in and checkout cables for arriving/departing American employees; • Serving as the Embassy Main Timekeeper and the Timekeeper for the Management Section; • Preparation and transmission of the employees' payroll data to the financial centers in the U.S. and Thailand); • Coordinating payroll related issues with financial centers; • Maintaining personnel files.

• Assisting Country Coordinator in overseeing program implementation and accomplishing its goals; • Preparing monthly activity reports to be submitted to the IREX headquarter in Washington, D.C.; • Collaborating with local non-governmental organizations to ensure their active involvement in the project by organizing joint events; • Conducting and subsequent reporting on program surveys, focus group and case study interviews among target audiences in order to determine training and Internet development needs; • Assisting IREX expatriate team in writing project proposals; • Recording annual and sick leaves accrued/used by employees, preparing monthly time & attendance reports;• Keeping outgoing/ incoming correspondence, maintaining project related documents

• Overseeing the financial management of the project such as budget preparation, revision and preparation of the quarterly expense reports; • Ensuring that project expenditures are in compliance with approved budget; • Handling the project’s petty cash; • Functioning as the Switchboard Operator/Receptionist ;• Updating the database containing contact numbers/information of local NGOs;• Recording annual and sick leaves accrued/used by employees, preparing monthly time & attendance reports;• Assisting Training Coordinator in organizing seminars/workshops and trainings hosted in the center; • Keeping record of incoming and outgoing correspondence.

• Drafting recruitment, resignation, termination, paid/unpaid leave and other HR related records; • Creating and maintaining personnel folders for employees; • Responsible for preparation of monthly time and attendance reports;• Preparing monthly and quarterly recruitment records to be submitted to the local Committee of Statistics; • Drafting board meeting minutes.