Nadia Chiang Email & Phone Number

Australia

Australia

Responsible for coordinating correspondences received for the business areas within the agency and respond and log responses on behalf of the Director General. Additionally this role supported the Executive Director, Strategy & Coordination - Office of the Director General in their meetings, calendar and travel arrangements.

Perth, Western Australia, Australia

Perth, Hong Kong

Responsible for strategic office expansion, mid to c-level staff recruitment, change management, performance review structure, company infrastructure and company morale.

Hong Kong

Remote

Hong Kong

Responsible for executive administrative support to the Head of Business Development, Asia Pacific as well as his team leads which included managing complicated meeting and travel schedules with government executives and regulators. Planned and executed public-facing events in support of capital raising for G Series in Hong Kong and Shanghai. Reviewed and processed contracts and expenses. Developed and maintained regional press and regional consultants contacts. Guided new team member on-boarding and track expenses according to company policy and responsible for processing vendor payments in China and liaising with vendors.

Hong Kong, Sydney

Provided full business support to the Head of Family Office Services. This includes travel coordination, diary management, website design, content writing, and managing Human Resource administration. Incorporated several subsidiary companies with Company Registry and act as Company Secretary and set up accounting processes (Xero software) for easy vendor invoicing and managing expenses.

Hong Kong

PIMCO is a global investment authority, providing investment solutions to institutional and retail investors around the globe.Led a team of assistants in the Hong Kong and Singapore offices and dealing with performance issues and recruiting administrative staff to support the growth of both offices. Additionally was responsible for supporting APAC Managing Director, Eric Mogolof’s diary and travel schedule as well as the Hong Kong office operations and workflow including global travel and payment contracts. Worked with Human Resources to on-board staff and conduct references and criminal checks.Reported to Head of Administration based in Newport Beach, CA.

Hong Kong

(Followed the Asia Head of Rice Search Partners) Responsible for human resources as well as overseeing various aspects of the company’s administration across the Data Morphosis Group, a company holding CompIndex Limited and key relationship manager between shareholders and capital raising. Responsibilities included salaries, MPF, vendor payment & management, expenses, recruitment, staff performance, culture & staff handbook. Operations wound down due to financial changes.Executive Assistant/Office Manager (Mar - Aug 2013)Responsible for starting up the Hong Kong office and managing the operations of a new start-up enterprise in London, Sydney, New York, Tokyo and supporting the CEO in the set up the company's operations. CEO relocated to London and hired an office manager due to promotion.

Hong Kong

Formally Rice & Dore Associates.Dual role as an executive assistant to regional Asia business head in the Hong Kong office and reported to Head of Business Administration in the London headquarters. Also responsible for the Hong Kong office budget and office expansion and managing client and candidate meetings, travel schedule, updating key client contacts in recruitment database. Liaised with staff insurance brokers, MPF set up and employment lawyer as well as recruitment for junior administrator.

Hong Kong

A project based role to develop network and engagement strategy with corporate foundations and introducing ICM to their company and Board. This included research and profiling potential corporate donors and networking with corporate partners. Responsible for managing and coordinating the 20th anniversary annual fundraiser banquet at the HK Convention Center.

Hong Kong

PMO & Workforce Management - Asia (Feb - Nov 2011)• Reported direct to Asia regional manager for ITS and to the global head of PMO • Governed and managing the policies & strategies of the workforce in the region• Provided monthly reports to the regional management team and training project managers and technicians with new strategies and methodologies as required• Briefly project managed as part of project training to implement a unified printing system across the offices in the region.Project Coordinator - Global Operating Model Programme, ITS (Sept 2010 - Feb 2011)• Manage the centralization of the Programme’s documents• Supported the Change and Communications Manager in the transition programmes • Coordinate communication channels between Senior Leadership and Programme weekly review meetingsExecutive Assistant to Division Director, Macquarie Securities Information Technology Group (MSG-IT) (Jul 2007 - Sept 2010) • Calendar, offsite and travel management for division director. • Office administrator including maintaining office equipment, stationery and office operations • Set up procedures for new permanent hires as well as contractors • Traveled to Sydney office in 2008 to set up new structure for the division during an internal merger

Hong Kong

Business and personal assistant to Chairman.Responsible for diary and travel management.Attended board meetings for minute taking.Responsible for day to day office management for the family office and the support staff.

Hong Kong

Reported to Chief Executive Officer.Coordinated candidate and client meetings.Cold-calling potential candidates.Travel arrangements for CEO and familyCalendar management for CEOMeeting and managing secretarial team on a day ro day basis to maintain office workflow, support exisiting office policies and looked for innovative ways to support business growth.

Hong Kong

Began as a Receptionist in the Corporate Services Division, a personal assistant to Managing Director of Equities IT and then transitioned into an opportunity as the Communication Specialist for APAC in 2002.Managed internal APAC communications - served as communication liaison - for region specific activityRegional website design, administration and maintenance and co-ordination for regional Roadshows, Town halls and Exec ChatManaged all logistical staff administration --> input log of leave for Hong Kong IT staff, security access liaison, meeting arrangements (for senior managers), hotel bookings and other co-ordination, arranging office equipment repairs, managed newcomer administrationCreated cost-cutting initiatives for visiting colleagues’ local accommodations which achieved an honorable mention.Maintained MD’s regional team’s movement schedule and travel arrangements for business trips APAC communication liaison for MD’s sector reporting to global office.Internal receptionist for over 900 employees as well as front desk operative for external clients.

Digital Strategies For Business: Leading Next-Generation Enterprise

Film & Video Production, Film/Cinema/Video Studies

Film and television production and post production

Advanced Diploma, Adminstrative Management