Nadia Downer Email & Phone Number

New York, Ny, Us

New York, United States

• Monitor and oversee office main phone line• Order office and pantry supplies, company stationery, and employee business cards for all US branches• Conduct General Affairs Presentation with new employees• Maintain company travel calendar• Order, prepare, and distribute employee service awards ahead of service anniversaries• Collect and process vendor invoices, create Payment Instructions in SAP, send through approval routing and submit to Accounting department• Apply for vendor/employee codes in SAP, setting up ACH wire transfers as needed • Process individual and department travel, entertainment, conference, etc. expenses in SAP and issue Payment Instructions for reimbursement as per company’s expense policies • Schedule and oversee pickup/drop-off of storage boxes to and from offsite storage facility• Assist with branch office lease renewals, office relocations, and office renovations (US & Canada) • Communicate with building management regarding facilities/maintenance issues and guest/vendor visits• Schedule and oversee office services for plant maintenance, off-site shredding, etc.• Distribute mail. Send/receive weekly correspondence between NYC Headquarters and parent company in Japan.• Maintain digital and physical department file inventory• Stock and replenish office pantry, office supplies, and personal protective equipment• Company Intranet Administrator and Safety Team Member

New York, New York, United States

New York, Ny

• Answer heavy inbound calls• File & archive candidate paperwork• Enter new hire information into internal applicant tracking system• Complete e-verifies for newly hired employees • Collect & process temporary employee timesheets for payroll• Cover front desk as needed

New York, Ny

• Provide front desk support for 5 separate recruitment agencies simultaneously• Responsible for being the first point of contact for candidates, meet and greet candidates• Handle heavy inbound and outbound calls• Administer legal paperwork to candidates and handed out applications for agencies• Process, verify and review I-9 forms for completion and copied IDs• Registered new employees and identified candidates for low end clerical positions• Assisted candidates with the completion of Department of Labor forms, agency registration paperwork, I-9 and W-4 forms• Entered new candidates into Excel spreadsheet and applicant tracking system (Resource Tracking)• Maintain a schedule of appointments in Outlook and booked conference room• Contact and check candidate references over the phone and via email• Source for various job positions – Monster, CareerBuilder• Input candidate hours into WAND system• Add/update job postings on website, reformat resumes from applicants• Distribute checks and assist with the coordination of open houses

Flushing, Ny

• Sat at front desk- responsible for meeting/ greeting students and guests• Handled heavy inbound and outbound calls• Updated Excel log for students’ locker numbers and instruments• Filing, copying and delivering interdepartmental packages• Responsible for monetary transactions from sales and donations• Assisted with setup and breakdown before/ after concerts

Bachelor Of Arts - Ba, Comparative Literature

International Business

Information Technology