Web design and branding services for performing and creative artists.

- Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed- Create, update, and maintain personnel records, financial records, and other records/dataAssist with bookkeeping- Support department managers, staff, and CEO- Coordinate building and maintenance issues for general repair and updates- Monitor incoming and outgoing mail; receive and sign for mail/packages from couriers and deliver to proper recipient- Prepare correspondence, documentation, or presentation materials- Assist other departments with administrative or clerical support

- Managing front office dealing with face to face, telephone and email inquiries.- Updating IT and filing systems with new information.- Scheduling classes on behalf of teachers as required.- Investigating and resolving invoice queries.

- Contracts – create from templates, obtain signatures as needed, file signed copies, and update client profiles when contracts are complete.- Asset Tracking/Inventory (Keep on top of it as new items enter the office or items are switched or people move)- Employee Time Off Approvals – calendar updated and approvals saved in appropriate location- Travel and Accommodation Arrangements- Office Phone setup/maintenance- Office Key assignments and coordination- Primary contact for office/building communications- Office/ building maintenance contacts –service requests, resource reservations- Mail – sort, distribute, enter bills and take deposits to the bank- New Employee Records – create and maintain new records for - Accounts Receivable Bookkeeping- Office management- Phones- Phone List/ Contact List – As needed/when new employees start or leave- Client and Employee Files- Create and maintain e-mail accounts and aliases

- Onboard and process paperwork for 300 + new hires at new openings- Process, post and code AP invoices.- Manage petty cash and checkbook with MS Access accounting system.- Reconcile discrepancies with Controller and create new systems to improve accuracy in financial reporting.- Balance daily sales figures and process daily and weekly financial reports ($8+ million annually).- Audit inventory costs for variances.- Oversee payroll and health benefits for 150 + employees.- Train and supervise 3 in house office assistants.- Research and implement new tools and techniques to reduce operating costs.

- Process, post and code AP invoices, manage petty cash and check book with MS Access accounting system as well as reconcile discrepancies with Controller.- Reconcile vendor statements, research and correct discrepancies.- Balance daily sales figures with accounting system and process reports. ($9+ million annually)- Audit inventory costs for variances so that costing and reporting are accurate.- Oversee payroll and health benefits for 150 + employees.- Supervise 3 in-house office assistants as well as training new Office Managers.- Streamline systems by implementing new tools and techniques to reduce operating costs.

- Coordinating meetings and social events.- Ordering stationary and office equipment as required.- Maintaining equipment & arranging for any repairs or replacements.- Handle both internal and external courier and shipping needs.- Updating customer records, office templates and spreadsheets as needed.- Maintaining confidentiality when processing sensitive corporate and customer information.

• Responsible for maintaining daily schedule of talent auditions, liaising with production and talent agencies, notifying production team and talent agents of any scheduling conflicts or changes.• Created actor info sheets, audition logs, arranged callbacks and final selections.• Made any necessary arrangements for visiting producers, directors and production team.

• Maintained production schedules, directed workflow, supervised and trained all staff.• Responsible for recording client orders, submitting invoices, alerting delinquent customers of overdue amounts and handling large purchase orders for manufacturing and office supplies.• Utilized Simply Accounting Software for business bookkeeping transactions.

• Maintained a high level of customer satisfaction on a case-by-case basis.• Demonstrated appropriate judgment in the distribution of adjustments and credits.• Strived for one-call resolution of customer inquiries.