Nafis Ahmed Email and Phone Number

• Managing the Secretarial compliances including Board/Shareholder Meetings, maintain statutory records and filings under the Companies Act; • Organize meetings of Board of Directors, Executive Committee, Audit Committee, Annual General Meeting; • Managing legal risks associated with various commercial matters/ documents drafting including various corporate legal documents, ensuring that proper resolution and reports required by law are prepared;• Ensure maintenance of all Board meetings related document such as minutes of the meeting as per statutory requirements, following up on actions based upon decision taken by the board;• Assisting CFO and Issue manager in submitting application for IPO; Updating Memorandum & Articles of Association, Return of allotment as per share transfer & share money deposit, Prospectus preparation etc.;• Assisting Legal Advisor for filing all returns to the Registrar of Joint Stock Companies and Firms as per the Companies Act 1994, Bangladesh Securities & Exchange Commission, Stock Exchanges and Bangladesh Bank;• Maintaining liaison with auditor, legal advisor, shareholder, BASIS, BCS, BSEC, DSE, CSE;• Coordinate with head of HR as per the recruitment guidance to new hiring & track the recruitment process;• Full execution of the recruitment process that includes Job ad posting, sourcing CVs, conducting interview, maintaining selection procedure, ensuring selection and onboarding of right candidates;• Share staff movement list, new staff list to update in payroll and ERP. Ensure the recruitment documentation as per the Recruitment SOP;• Prepare employee documentations inclusive but not limited to employment contracts, promotion, rotation, transfer, termination, employee settlement documentation, and offers of employment, etc;

• Vouching (Head office & Factory), Cash book casting, reviewing all disbursement to employees, suppliers & other stakeholders; • Verification of receipt payment statement & closing summary, Physical Cash verification, Physical inventory of closing balance;• Monthly income and expenditure statement verification for MIS report; • Monthly & yearly income Statement analysis and provide recommendations for correcting unsatisfactory conditions, improving operations and reducing cost;• Checking receipt, issue and consumption of store materials and accessories, Checking Employees, workers attendance & manpower statement;• Checking Store movement, physical inventory of materials & accessories through sub store and bond;• Pre-audit all kind of incentives, salary, wages, overtime, unpaid salary, leaves encashment, maternity benefit bill with records; • Prepare draft audit report of all assigned units of the Group in each month;• Follow up of previous unsettled audit observation and reconciliation of unit’s replay thereon;• Help the management to introduce standard accounting procedure and internal control system in our sister concern where required;

• Maintained day-to-day accounting transaction, monitoring daily cash transactions;• Weekly follow up on cash activity, reconciliation of client accounts;• Ensured required information is entered into central database pertaining to customer requests;• Maintenance of client accounts, preparing payments by verifying documents & requesting disbursements; • Maintained internal Cash & Bank logs, check internal expenditure and all kind of Billing to ensure authenticity of the payment, prepare attendance report in coordination with the IT Department;• Prepare weekly / monthly plan or schedule for job interviews, assessment and orientation programs;• Maintain employees' personal file on regular basis and update employee related data in HRIS;