Provide continued Project Coordination support as well as Corporate Administration duties which includes:• Front Desk Operations• Phone Backup Coordination / Training• Partner Architectural Licenses / Digital Stamps• Corporate Accounts / Memberships / Registrations• Manage Site Survey Equipment • Maintain Code Book Library • Monthly Corporate Events• Travel Administrator• Remote Office Advocacy• Corporate Licenses, Registrations, Memberships• Conference Registration

• Versatile professional skillful at managing multiple tasks providing exceptional administrative / accounting support and streamlining office operations with aggressive timeframes in a high-volume environment.•Provide multiple daily administrative / accounting support to Partners, Principals, Project Managers, Staff Architect, Accounting Manager and Commercial Studio Staff in a fast pace environment.• Assist in fee proposal / contract preparation, addendums, work authorizations, change orders, shop drawing / RFI logs, RFP responses, bulletin narratives, meeting minutes, punch lists for multiple ongoing projects and other essentials within aggressive timeframes.• Vendor, sub-conconsultant, and interdepartmental liaison • Oversee front desk operations and schedule coordination• Partner with VP of Operations to manage a team of project coordinators (6)• Partner with Talent/HR team for hiring and onboarding admin staff• Committed to strengthening interdepartmental collaboration• Prepare expense report and credit card copies for preparation of billing.• Assist with plotting of drawings, scanning of drawings, and transcribing red-lines for plan checks submittals• Crafting templates and tailored documents• Travel arrangements / coordination and tracking of expenditures• Detailed Outlook database and storing of client/vendor/sub-consultant information.• GoTo Meeting accounts administrator.• Set-up and maintain projects in Newforma• Assist in coordination of monthly treats for staff of 300+ employees and tracked expenditures to ensure budget compliance.• Excelled within demanding environment, successfully balancing staff and Client needs, and utilizing technical skills spanning, Microsoft Suite, Bluebeam Revu, Newforma and Adobe Acrobat.• Notary Public since September 9, 2012 to current.

• Assisted President and Accounting Manager in daily functions.• General Office Duties.• Posting invoices and payments.• Created spreadsheets for A/P, Payroll/ Federal/ State Tax Payments and Human Resource.• Created packets, files and maintain all A/P, A/R, HR related and all Tax Files.• Payroll and Payroll Tax Prep.• Document Preparations for Court Hearings and Audits.

• Process invoices and expense reports for accounts payable and prepare checks for disbursement.• Assisting in managing and maintaining Human Resource records.• Input and filter sales leads and updated customer info into Salesforce database.• Order supplies, awards, trophies, equipment, etc. for CA and MA office.• Coordinate employee events and worldwide conferences.• Deposit A/R checks.• Effectively reduce A/R monthly collections report on a daily basis.• Distribute marketing materials to outside reps.• Coordinate with Licensing Department to maintain customer agreement.• Create and maintain filing system for vendor invoices and documents.

• Process invoices and expense reports for accounts payable and prepare checks for disbursement.• Assist in managing and maintaining Human Resource records; Cobra Certified.• Assist sales reps in preparation for tradeshows and customer appointments.• Respond to routine customer/prospective letters/emails and ship demo software and sales letters/brochures.• Input and filter sales leads into database.• Filter technical support calls and forward to on-call tech using Onyx software.• Design monthly newsletter and interview employees for stories.• Library maintenance and ordering of new books.• Order supplies, awards, trophies, equipment, etc. for whole office.• Organize and plan employee events and worldwide conferences.• Screen and refer calls and visitors.• Travel and hotel arrangements for all personnel and out of town guests.• Organize training classes, certificates and class packages.• Organize customer contracts in accordance with company policies,legal requirements, and customer specification. (Contracts included Non-Disclosure agreements, Transfer Agreements, Software License Agreements and Volume Purchase Agreements).