Nancy Kearns Email & Phone Number

• Responsible for a variety of office management duties, such as: coordinating projects with vendors, customers and internal colleagues; logistics and shipping details with freight carriers and warehouse manager.
• Saved thousands of dollars on freight, materials and follow up quotes due to diligent research and negotiating
• Provided consistent oversight to ensure all jobs were done on time and under budget despite numerous setbacks
• Compiled 3 Safety Data manuals into an online file to meet OSHA requirements, resulting in no fines or penalties
• Coordinated 400+ major fixturing projects at Barnes & Noble, Belk, and Bed, Bath & Beyond from start to finish

Farmington Hills, Michigan, US

• Responsible as a contractor for all administrative duties related to luxury car and SUV leases across the US, such as preparing Employee Lease contracts, odometer statements and state titles; validating leases to.
• Exceeded all quotas for quick and accurate processing – received several accolades from colleagues for fast work

Atlanta, GA, US

• Responsible for all Courtesy Vehicle Program (CVP) and Certified Pre-Owned (CPO) approvals. Handled all projects with a “forensic accounting” approach to make sure payments were appropriate and justified. Consistently.
• Delivered $1.3M in monthly CVP allowances for 100+ US dealers, always within company guidelines
• Processed an average of $530K CVP/CPO Low Mileage Waiver warranty reimbursement payments each month
• Validated and processed 100 weekly Guest Appreciation/Mercedes-Benz Club Certificates using the Market Support System (MSS) and VISTA IT mainframe system

• Responsible on a part-time basis for all financial, administrative, record keeping and back office support for this thriving small business with customers and clients across northern New Jersey. Helped expand business.
• Conceived and launched several successful advertising initiatives, including couponing, print advertising and vehicle branding that resulted in a 400-500% increase in gross annual revenue
• Implemented automated processes (contracts, QuickBooks accounting and taxes) for more efficient operations

Laguna Hills, CA, US

Responsible for supporting 10 members of the regional sales team and the Professional Services Group for this Motorola partner. Facilitated and managed accurate and timely entry of sales orders, purchase orders and invoices, plus verified inventory availability with vendors. Also managed the change order process and confirmed order shipments.

Chicago, Illinois, US

• Responsible for creating and maintaining daily sales and monthly backlog reports for senior management, coordinating travel arrangements, plus preparing expense reports, check requests and PowerPoint presentations for.
• Saved $40K annually in office related expenses, including the implementation of a new telephone system
• Revamped $500K demonstration product pool by formalizing equipment ordering, inventory and tracking
• Organized 8 corporate-level meetings annually, from inception to implementation, including budget and logistics
• Resolved issues relating to new hire setup/termination, employee benefits and expense reimbursement
• Became a key member of the relocation committee to a new 30,000 sq. ft. office from Hackensack to Montvale

Montvale, NJ, US

• Responsible for all administrative support for the VP of the Point of Sale Division and the 8 Regional Sales Managers. Also managed and processed monthly promotion programs, awards and marketing materials for all.
• Created and edited PowerPoint presentations for weekly staff meetings and monthly management meetings
• Facilitated the implementation and renewal of 600 dealer annual contracts on a rolling basis

Newark, NJ, US

• Responsible for support, correspondence and meeting schedules for the Broadcast and Television Division executive. Promoted from a prior position as Administrative Assistant to the National Credit Manager.
• Supervised and motivated booth demonstrators and support staff at trade shows and sales meetings
• Produced and distributed a legal guidelines manual for the 400-member Dealer Network
• Pioneered a donations program to contribute broadcast equipment to schools and non-profit organizations