Develop and implement financial operations policies and procedures to streamline processes and improve efficiency, while maintaining high quality controls and complianceOperations Planning and Management by overseeing production processes, supply chain management, inventory control, quality assurance, and procurement.Monitor and analyze financial data, identifying trends, and areas for improvement. Prepare and review accurate and timely financial reports and presentations for Board and management.Budgeting and Financial Management

Overseeing all aspects of financial management, including corporate accounting, regulatory and financial reporting, treasury, cash and bank management, budget and forecasts preparation, audit liason, development of internal control policies and procedures to ensure compliance and sustainability. Major Achievements Introduced and administering Xero accounting system for all Ramani entities for uniformreporting and consolidation at a lower cost Developed finance SOPs and internal SLAs with other teams to ensure efficiency, risk management and compliance Developed a model for profitability analysis of planned projects before execution to ensure sustainability before project execution Introduced sub-accounts for easier reconciliation and cash planning Introduced a group budgeting template for auto-consolidation of the group budgets

Streamline and optimize the key processes related to Finance and other finance-linked functions to ensure efficiencies and sustainability, risk management and compliance by Xavier Project and Refugee Led Organizations to Donor (UNICEF and UNHCR) guidelines and requirements and Tax authorities. Key Achievements: Introduced Kaizen, now an organizational culture at all Xavier hubs Developed a Finance training manual and check-list of must-haves and must-dos to ensurecompliance at both Xavier and partner Refugee Led Organizations. Recommended a mobile clock-in system that addressed the issue of Time-sheets submissionwhich was red-flagged by auditors over time

Responsible for the management of the company`s cash flow by ensuring proper planning to maximize returns from surplus funds, availability of funds to meet the company’s short and long term funding needs from cash flow projections.Develop, implement, maintain & analyze cash forecasting. Preparing rolling 6-month cash forecast including variance analysis of actual to forecastDevelop and analyze key indicator reports on forecasting, bank balances, borrowings, investments, FX and other Treasury related activities for distribution to senior management.Decision short-term borrowing and investment actions in accordance to Company policyFX dealing with banks, including managing FX risk through timely hedging and other options.Coordinate the management of the Toyota bank facilities and review bank facility limits to ensure business needs are fully met.Analyze and recommend opportunities to reduce costs and negotiate interest rates and bank chargesReview trade documents from customers-Letters of credit, bonds to ensure Company is well coveredImplementing host to host alignment of bank services to Toyota system and evaluate alternative bank products. Posting interest receivable and other payable accruals to ensure timely recognition.Payment verification before authorization. Review bank and vendor reconciliation schedules and other GL accounts schedules allocated to the teamSupervise payments and payables accountants, cashiers, cash and bank accountants, staff accountant.Ensure timely daily, end-month (internal) and quarterly (group) treasury reporting including monthly preparation of Board reportingTreasury systems’ administrator- Kyriba, Hyperion, online banking systems, staff credit system, FX dealing platforms.Finance risk champion responsible for managing preparation for internal and group audits, SOP reviews, periodic testing of internal controls, ensuring implementation of audit recommendations.

Producing daily, weekly and monthly cash flow plans.Uploading daily bank statements into SAP.Extracting electronic funds transfers from all bank account statements and circulating tooperations to ensure receiptedDoing weekly and monthly bank reconciliations for all Bank accountsCashier supervisor-Ensuring correct posting of receipts and petty cashChecking that all payments have been correctly posted by Accounts PayablesClearing all bank GLsEnsuring that all Treasury procedures are well adhered to by all teamsEnsuring credit card charges are postedLiaison with bank staff on issues related to bank accountsTransfer funds from collection accounts to main bank account.Liaison with SAP team on creation of new bank codes on SAP to allow for automaticstatement upload.Negotiating bank interest rates and exchange rates for selling or buying foreign currencyApproving petty cash replenishmentsAuditing of semi-annual Parts department stock take processes

Develop and implement standard operating procedures (SOPs) relating to fixed assetacquisition, disposal and transferPreparing budgets and forecasts for fixed assets and depreciation and monthlymonitoring of budgetFirst level of approval of CAPEX acquisitions (based on budget), transfer and disposal and posting in terms of IFRS.Maintain the Company fixed asset register.Conducting fixed assets verification, clean-up and reconciliation of fixed assets registerMonthly VAT and Withholding Tax working, filling and on-line filing of returns on iTax andensuring payment before deadlineChecking and ensuring adherence to tax recommendations and policies andconducting trainings on tax changesCoordinate KRA auditsPreparing monthly Balance sheet schedules for relevant accountsOther (non-turnover) Receivables accounting-Invoicing, reconciling Inter-Companyaccounts, following up payments.Prepayment accounting-Monthly prepaid expense charge outs (insurance, rent andrates, system maintenance) and ledger reconciliationFinance team Kaizen Champion-Promoting Kaizen culture within the team

Accurate and timely receipting and safe custody of monies received.Timely banking of all monies receivedPetty cash accountingPreparing CAPEX and OPEX budgets for the branchPreparing monthly sales tracking reports against budgetsMaintain confidential records and filesReconciliation of customer accounts

Client Vetting and creation of new accountsSet and monitor credit limitsReceivables accounts reconciliationsPayment allocations against invoicesEnsuring timely debt recoveryGenerating monthly ageing reportsProcessing and generating reminder letters and monthly customer statementsReview credit control procedures and suggest improvements where required