Americas Workplace Resources Sr. Administrative AssistantPrincipal Responsibility: Support the Head of Americas WR and Global WR Team and serve as a Point of Contact for Internal and External Stakeholders of Workplace Resources Tool Support – Act as a single point of contact for the following tools within the Americas TeamWR Webpages, Invoice Approval Tool (IAT), MyRealEstate, Microsoft Office, Sharepoint, NIMS WR Global Support, Kronos, Concur Travel, Sharenet, myOrders, WebEx, Nokia IT & Telecoms Tools Invoices – Code, scan and submit invoices to US SSO Invoice Team, also code and send for approvalin the IAT Tool, process Americas WR purchase orders and coordinate with the Purchasing team New Hires – Schedule interviews, set-up new employees in the NIMS tool, support Day 1 access (order employee badge, laptop, mobile phone, IT accesses, etc.), and brief new team members on WR processes and contacts External Subcontractors – Set-up and maintain Global WR External subcontractors in the NIMS tool, on-board new team members (order employee badge, laptop, mobile phone, IT accesses, etc.), andbrief new subcontractors on WR processes and contacts, maintain 350 external subcontractors recordsGlobal Travel – Arrange complex travel itineraries, process visa/passport requests, process expensereports in Concur tool, insuring that these comply with all company policies Global / Regional Meetings – Assist with applying for visas, travel, transportation, hotel venue,conference room reservations, AV and technical requirements, catering, and team building exercises. Follow-up to ensure that the presentations and action items are published in Sharepoint General Admin Duties – Manage schedules, correspondence, source departmental equipment andsupplies (office supplies, computer equipment, mobile phones / accessories, scanning/copingdocuments, mailing/shipping documents, filing), Certified Notary

Principal Responsibility: Support General Manager & Global Team and North American AfterMarket Services Team Point of contact with internal & external customers, coordination of global issues with resolution or escalate to global team during absence of General Manager Electronic Scorecards – create, track and maintain monthly metrics of global scorecards for Global Care, EMEA, APAC, and China General Admin Duties - schedule / organize global & local meetings on and off-site, process office supply orders, computer equipment, mobile phone orders, manages calendars, schedules appointments, schedule global and local conference calls, create and maintains PowerPoint presentations, excel spreadsheets, excel charts, organizational charts, track mobile phone usage and alert managers of signs of abuse, code and process invoicesGlobal Travel – arrange complex travel itineraries, process visa requests, arrange medical check-up prior to travel, process expense reports for team members

Principal Responsibility: Support the Regional Human Resources Director and the support staff of (72), point of contact when managers are not available Manage HR Director’s calendar, organize meetings on and off-site, arrange conference calls, schedules appointments, Arranges travel plans and process expense reportsOrganize departmental meetings on and offsite, Coordinating employee benefits with outside vendorsCreate and maintains power point presentations and spreadsheets departmental PowerPoint presentations, memos, spreadsheets, charts, create and maintain organizational chartsPlan and direct the execution of site activities such as Open House, Special Olympics Volunteers, Kidd’s Kids Charity Golf Tournament, Annual Alliance Holiday Party, Employee Summer Picnic, and Multiple Employee Appreciation EventsManaged (8) HR Compliance Bulletin Boards (HR policy updates, job postings, etc.), Workers Compensation & Safety – Collect employee injury reports and maintain the “Injury” database, notify insurance carrier of workers compensation claims, Supply safety team with information extracted from the “Injury” database and compile information into report form. Update the OSHA-200 Compliance report on a biweekly and monthly basisEmployee Relations - Assist employees and management with questions regarding company policies and practices, benefits, payroll issues and other related mattersGeneral Admin Duties: Code and process all invoices, track budget problems when they arise, track cost of mobile phone usage and alert manager of signs of abuseAssist Legal to resolve any Human Resource issues, process all confidential correspondencesProcess office supply orders, mobile phone and pagers for departmental employeesAssist employees with “Short Term Disability” claims, Benefits Questions

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