Nancy Quesada Email & Phone Number

Lansing, Il, Us

Lisle, Il

•System administrator for UltiPro payroll for nine companies of 2,000+ employees in 15 pay groups including multi-state exempt salaried, non-exempt salaried, hourly, and union employees; support for Concur business/travel expense and P-Card administrator.•For all companies:-Implementation of new pay groups, including new business acquisitions and parallel testing.-Implementation of new PTO tracking and Employee Recognition Awards payroll processes.-Setup and maintenance of earnings and deductions codes, including GL mapping.-Payroll reporting specialist, Business Intelligence (Cognos): create ad-hoc reports for payroll, human resources, tax and worker’s compensation departments.-Cash reporting and reconciliation of open items.-Journal entry exports for weekly, biweekly and off-cycle payrolls.-Month-end and quarter-end closings: processing payroll adjustments, UltiPro cash verifications.-Year-end closings: processing W2s, W2-Cs.-Manage case log and resolve tax and payroll issues with UltiPro.-Document procedures.-Provide data and procedures to auditor to verify SOX compliance.•Process UltiPro full cycle executive payroll for 150+ corporate employees including off-cycle pay runs, multi-state tax profile setup, garnishments, bonus, vacation, holiday and prorated pay.•Set up off-cycles and process special payrolls for other pay groups including taxable stock income, relocation income, gift card income, PTO adjustments and final vacation payouts.

Chicago, Il

•Processed UltiPro full cycle semi-monthly payroll for 200 employees including: manual entry and upload of employee pay data and deduction changes; payroll funding and payments to 401k and other benefit providers; payroll journal entries; WageWorks employee profile maintenance and reports.•Created Payroll Manual outlining processing schedules, requirements and resources.

Lisle, Il And Chicago, Il

•Managed ADP Enterprise and ADP PCPW payroll functions for eleven North America market research business entities operating in 40+ states and Toronto, Canada with combined revenues of $600M+. •Processed full cycle multi-state payrolls for 1,000+ exempt and non-exempt employees on biweekly and semi-monthly pay cycles including: new hire employee profile setup, profile updates, terminations, severance, bonus, commission, taxable fringe benefits, FMLA pay, prorated pay, timekeeping imports, off–cycle manual checks and wires, void checks, garnishments and misc deductions, federal, state, local taxes, expense reimbursements, employment verifications, annual W-2s and W2-Cs.•Created payroll data reports for: 401k 5500 wage data analysis and semi-annual testing, annual Workers’ Compensation SUI wage and location detail, internal year end tax and bonus recaps.•Processed quarterly WA L&I and OH-BWC payroll fees, San Francisco and Pittsburgh Payroll Expense taxes, Multiple Worksite state reports, DOL Quarterly Occupational Employment reports; set up tax accounts with PA LST tax agencies; reconciled and remitted quarterly PA LST taxes and monthly UNICEF and union dues payments.•Transitioned payrolls from ADP PCPW to ADP Enterprise platform; worked in partnership with ADP to completed parallel testing and resolve issues.•Created general ledger journal entries for: payrolls, benefit allocations, vacation liability and 401k match accruals, intercompany and expat payroll billings, and ADP tax adjustment invoices.•Managed timesheet user setup, reconciled PTO balances and calculated annual carry-over allowances.•Maintained Supplementary Executive Retirement Plan (SERP) earnings documentation; prepared monthly interest accrual journal, quarterly statements, intercompany balance transfers and separation payments.•Administrator for American Express Corporate Business Travel accounts.•Created Payroll Manual and training documents.

Chicago, Il

•Concurrently managed three Supervisors, each with teams of 4-5 processing Payroll, Accounts Payables and Accounts Receivables for 100 foodservice entities operating in 25+ states with combined revenues of $500M+.•Developed and executed action plans, ensured adherence to policy, procedure and SOX compliance, delegated tasks and promoted teamwork for optimum productivity and prompt customer service, mentored team members into supervisory roles.•Conducted hiring, training, reviews, discipline and termination of full time and seasonal personnel. •Managed payroll volume of 20,000+ active/15,000+ paid employees on 100 multi-state pay groups including exempt, non-exempt, tipped and union; generated 7,000+ paychecks/week on alternating biweekly schedules.•Administrator for ADP PCPW: created implementation schedules, setup new pay groups and users.•Created ADP reports.•Processed 401k 5500 data, 401k reconciliation/remittance.•Annual W2s, W2-Cs, audits, bonus distribution.•Prior to ADP, 1994-96 supervised two coordinators processing in-house payroll for 10,000+ employees in 50+ entities on alternating biweekly schedules: in-house paychecks, tax deposits and garnishment payments.•Managed AP volume of 3,250+ invoices/week; multiple disbursements schedules, vendor setup, statement reconciliations.•Managed AR volume of 4,000+ invoices/week; 300-1,500+ credit card transactions/day; 150-200+ lockbox checks/day.•Managed month end Payroll, AP and AR closings and balanced subsidiary ledgers to GL.•Contributor on functional and implementation teams to transition onto new Payroll, AP and AR systems: -Analyzed system functionality to customize to business needs, moved data. -Designed standardized monthly excel spreadsheet for 80+ business entities to track daily sales and deposits for AR/Sales Dept and Bank Rec Dept use. -Defined and documented procedures for new systems. -Wrote training manuals and instructed classes to train new procedures and utilize new systems.

Education record

Education record