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Detail-oriented and commercially focused A/P Specialist with 10+ years’ experience in the oil & gas, electrical infrastructure, construction, manufacturing, and engineering industry; garnered progressive experience in matching & coding invoices, posting entries, and reconciling batches. Deft at conducting in-depth research, identifying gaps, resolving accounts payable issues, and maintaining account reconciliations for production & manufacturing companies. Support initiatives to drive projects that increase organizational effectiveness, achieve cost savings, and boost operational output. Robust problem-solving skills with experience collaborating with cross-functional teams to create productivity improvement. Track record of expertly handling multiple demands, determining priorities, recognizing risk factors, and making sound decisions. Supported business & technical transformations backed by sound knowledge of operations, invoicing, documentation, purchasing, supplier enablement, and information technology.AREAS OF EXPERTISEJournal Entries • P2P - Procurement to Payables• Vendor Reconciliations• Journal Entries • Accruals • SOX & GAAP Compliance • Accounts Payable • Vendor/Supplier Relations • Billings & Collections • Stakeholder Engagement • Documentation • 3-Way Purchase Orders • Continuous Improvement • Regulatory Compliance • Invoice Processing • 1099 Maintenance • Financial Records • Negotiations • Process Improvement • Communications • Customer Service • Accounting Software • Auditor SupportBest Accomplishments:- Identified nearly $400K in duplicate payments and successfully recovered $90K from one vendor.- Delivered value-added savings of $74K by successfully meeting contractor purchase order deadlines.- Earned multiple award recognitions for excellent customer service, for on-time payments and for solving Ariba and SAP glitches.I am a people person! My passion in life is to serve people’s needs and “to go above and beyond” to ensure my team gets the best service possible!Please contact me at 281-813-2020 with any accounts payable, administrative assistant, or buyer positions.
Taylor-Wharton America
View- Website:
- taylorwharton.com
- Employees:
- 96
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Taylor-Wharton AmericaHouston, Tx, Us
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Accounting ClerkTaylor-Wharton America Apr 2023 - PresentBaytown, Texas, UsAccounting Clerk Accountable for overseeing and performing full cycle A/P transactions; rendered general accounting support, managed communication with diverse internal teams and external stakeholders such as vendors & clients, through the main repository inbox, and provided strategic advisory to resolve discrepancies. Paid attention to detail while verifying accuracy of vendor invoices, customer invoices, expense reports, and other accounting documents or records. Formulated detailed as well as concise reports to be submitted to Business Central, thereby playing a pivotal role in steering strategic decision-making. Key Accounting Operations and Focus Points: Process all utility bills online and reconciled against the company’s monthly bank statements | Rn weekly aging reports and perform the check run | Review and reconcile monthly vendor statements | Assist with tax filings such as the 1096s and 1099s | Support external audits and general management projects | Maintain confidentiality of data and reports | Document hard copies of invoices, back up receipts, and files | Cross-check accuracy of vendors’ banking information and maintain ACH information under respective cards | Oversee booking of all invoices by EOD. Innovative Initiatives | Project Management | Technical Transformation | Revenue/Resource Optimization | Process Improvement . Spearheaded and completed the ACH project by following up with vendors and updating relevant banking information; enabled seamless automation of payment as against the former method of disbursing checks.. Tracked records, identified gaps, and recovered $20K+ in duplicate invoice payments; also cleaned up aging report by utilizing applying credits to open invoices. . Backed by the credit application process, recovered overpayments and utilized credits to reduce invoice billings.. Reduced turnaround time for follow-up and processing of invoices by instituting and utilizing folders to route back to purchasing.
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Accounts Payable ProcessorNov Nov 2022 - Feb 2023Houston, Texas, Us- Worked in the shared services accounts payable department. - Processed 500 invoices a week performing a 3-way match in JD Edwards. -
Accounts Payable SpecialistMesa Line Services, Llc. Aug 2020 - Jul 2022Managed $5mm plus per year in vendor/supplier payments, maintaining 100% accuracy in payment process. Processed new vendor set-up and various accounts payable transactions in Quick Books, vendor invoices, expense reports, and check requests. Assigned to team that implemented new systems and procedures to reduce costs $300K+ annually. Transitioned AP from QuickBooks to Oracle Fusion and maintained documentation thoroughly and accurately in accordance with company policy and accepted accounting practices. Processed invoices for payment by making comparisons to purchase order/subcontract, prices, payment terms, and charges.. Full-cycle Accounts Payable – QuickBooks, Oracle.. 3-way matched, coded, and processed 1500 invoices monthly. . Provides supplier support services.. Reconciled supplier vendor statements with VLOOKUPS.. Trained employees of proper documentation of expense reporting and accounts payable processing.. Verified accuracy of A/P batch output to ensure correct vendor coding which resulted in 60% reduction in vendor reclassification.. Documented A/P processes and shared with colleagues on SharePoint, which improved A/P department performance by 25%.. Handled 1099 and W-9s.. Monitored accounts with 200+ vendors, responded to vendor payment inquiries, and investigated pricing discrepancies.
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Accounts Payable Clerk Full-CycleAngel Brothers Enterprises, Ltd Jun 2020 - Jul 2020Baytown, Texas, Us -
Accounts Payable SpecialistAustin Industrial, Inc. Jan 2019 - Feb 2020La Porte, Tx, UsAP Specialist – AUSTIN INDUSTRIAL • LaPorte, TX 2019–2020Worked with 130+ vendors/suppliers to process invoices; supervised accurate and timely processing of 2000+ invoices ($1M) monthly and resolved billing issues for documentation before payment. Executed data entry of 100 invoices on Viewpoint daily and processed backup reports. Distributed invoices to job sites or overhead departments.. Instituted process improvement initiatives that reduced processing errors 50% and propelled AP efficiency by 20%.. Processed 500 invoices weekly on Viewpoint while organizing vendor file information and communications.. Reclaimed $50K in double payment refunds by researching misapplied credits and miscellaneous invoice incidents.. Created invoices with suffix letter to repay over $10K in discovered double credit that prevented account shutdown with vendors.. Automated and deployed spreadsheet that streamlined vendor reconciliation process by 80% and avoided 50 hours in call costs.. Developed system to track purchase invoices via AP database and calls that saved $15K and yielded 60% boost in on-time payment.. Commended by Assistant Controller and AP Team Lead for meeting month end/year end deadlines for vendor reconciliation.. Saved $37K+ in dual invoice payments by eliminating duplicate entries on AP system and matching invoices to PO reference.. Resolved vendor/supplier/customer inquiries with sense of urgency that maintained a customer satisfaction rating of 95%. -
Administrative AssistantChevron Nov 2016 - Aug 2018San Ramon, Ca, UsAdministrative Assistant /Chevron Business and Real Estate Services – IDC (2015 – 2018)Played pivotal role in fast-moving business environment, providing customer service assistance, managing supplier relations, and liaising between vendors and support team. Oversaw communication for supply chain management tasks, processed credit card purchases and work orders, and coordinated service order requests.. Spearheaded onboarding process in WorkFront for contractors and employees. . Generated $10K in savings by utilizing existing office equipment for contractors. . Saved company $2K by identifying and correcting vendor invoicing discrepancies. -
Eprocurement SpecialistChevron Nov 2014 - Nov 2015San Ramon, Ca, UseProcurement Specialist/Chevron Business & Real Estate Services (11/2014 - 11/2015)Tracked open service and purchase orders to ensure timely resolution. Trained suppliers on use of Ariba for submission of invoices and Chevron managers on system so they could approve invoices. Tracked contract commitments and company spend utilizing SIMS, SAP, and Ariba and reviewed and set up vendors in Vendor Autoload, Supplier Enablements in Ariba. •Instrumental in successfully passing highly comprehensive internal audit for Supply Chain Payable.•As result of running the Catalog Metric Report and sorting on our top 10 big dollar vendor spend/comparing prior month indirectly, CBRES was able to bring our score up from 54% to 95%.•As a result of running our Early Pay Discount Report weekly, our metrics went to an all time high of 91%.
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BuyerChevron Jan 2014 - Nov 2014San Ramon, Ca, UsBuyer/Chevron Energy Technology Company (1/2014 0 11/2014)Provided key expertise for obtaining cost savings through analysis and negotiations. Met company business objectives by generating and validating purchase and service agreements/amendments related to purchase and service orders..Delivered value-added savings of $74K by successfully meeting contractor purchase order deadlines
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Accounts Payable/Chevron Energy Technology CompanyChevron Jan 2002 - Dec 2013San Ramon, Ca, UsProvided key expertise regarding accounts payable issues. Trained suppliers and Chevron managers on invoice submission process. Tracked contract commitments and company spend utilizing SAP and Ariba. Created workflow chart and instruction guide for offshoring of accounts payable. Ensured compliance with DOA. Created various metric reports. Responsible for vendor set and revisions. Familiar with the P2P Process of Supply Chain Management..Streamlined Procurement Administrator/ Finance Specialist Process Manual for ease of use..Earned multiple award recognitions for excellent customer service, for on-time payments and for solving Ariba and SAP glitches..Centralized invoice problem log on Supply Chain Management Shared Drive as a result of education through Lean Sigma Project.
Nancy Smith Skills
Nancy Smith Education Details
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Lone Star College-TomballPrinciples Of Accounting -
Southwest School Of BusinessGeneral
Frequently Asked Questions about Nancy Smith
What company does Nancy Smith work for?
Nancy Smith works for Taylor-Wharton America
What is Nancy Smith's role at the current company?
Nancy Smith's current role is Accounting Clerk.
What is Nancy Smith's email address?
Nancy Smith's email address is na****@****svc.com
What is Nancy Smith's direct phone number?
Nancy Smith's direct phone number is +171337*****
What schools did Nancy Smith attend?
Nancy Smith attended Lone Star College-Tomball, Southwest School Of Business.
What skills is Nancy Smith known for?
Nancy Smith has skills like Petroleum, Energy, Procurement, Gas, Invoicing, Oil And Gas, Microsoft Office, Customer Service, Procure To Pay, Oil/gas, Upstream, Accounts Payable.
Who are Nancy Smith's colleagues?
Nancy Smith's colleagues are Alexis Greathouse, Saloni Mistry, Sapik Sola, A. Renee Bates, Dwight Janssen, Michael Kendrick, Trushit Nashikkar, Mba.
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