Nancy Smith Email & Phone Number

Houston, Tx, Us

Baytown, Texas, Us

Accounting Clerk Accountable for overseeing and performing full cycle A/P transactions; rendered general accounting support, managed communication with diverse internal teams and external stakeholders such as vendors & clients, through the main repository inbox, and provided strategic advisory to resolve discrepancies. Paid attention to detail while verifying accuracy of vendor invoices, customer invoices, expense reports, and other accounting documents or records. Formulated detailed as well as concise reports to be submitted to Business Central, thereby playing a pivotal role in steering strategic decision-making. Key Accounting Operations and Focus Points: Process all utility bills online and reconciled against the company’s monthly bank statements | Rn weekly aging reports and perform the check run | Review and reconcile monthly vendor statements | Assist with tax filings such as the 1096s and 1099s | Support external audits and general management projects | Maintain confidentiality of data and reports | Document hard copies of invoices, back up receipts, and files | Cross-check accuracy of vendors’ banking information and maintain ACH information under respective cards | Oversee booking of all invoices by EOD. Innovative Initiatives | Project Management | Technical Transformation | Revenue/Resource Optimization | Process Improvement . Spearheaded and completed the ACH project by following up with vendors and updating relevant banking information; enabled seamless automation of payment as against the former method of disbursing checks.. Tracked records, identified gaps, and recovered $20K+ in duplicate invoice payments; also cleaned up aging report by utilizing applying credits to open invoices. . Backed by the credit application process, recovered overpayments and utilized credits to reduce invoice billings.. Reduced turnaround time for follow-up and processing of invoices by instituting and utilizing folders to route back to purchasing.

Houston, Texas, Us

- Worked in the shared services accounts payable department. - Processed 500 invoices a week performing a 3-way match in JD Edwards.

Managed $5mm plus per year in vendor/supplier payments, maintaining 100% accuracy in payment process. Processed new vendor set-up and various accounts payable transactions in Quick Books, vendor invoices, expense reports, and check requests. Assigned to team that implemented new systems and procedures to reduce costs $300K+ annually. Transitioned AP from QuickBooks to Oracle Fusion and maintained documentation thoroughly and accurately in accordance with company policy and accepted accounting practices. Processed invoices for payment by making comparisons to purchase order/subcontract, prices, payment terms, and charges.. Full-cycle Accounts Payable – QuickBooks, Oracle.. 3-way matched, coded, and processed 1500 invoices monthly. . Provides supplier support services.. Reconciled supplier vendor statements with VLOOKUPS.. Trained employees of proper documentation of expense reporting and accounts payable processing.. Verified accuracy of A/P batch output to ensure correct vendor coding which resulted in 60% reduction in vendor reclassification.. Documented A/P processes and shared with colleagues on SharePoint, which improved A/P department performance by 25%.. Handled 1099 and W-9s.. Monitored accounts with 200+ vendors, responded to vendor payment inquiries, and investigated pricing discrepancies.

Baytown, Texas, Us

La Porte, Tx, Us

AP Specialist – AUSTIN INDUSTRIAL • LaPorte, TX 2019–2020Worked with 130+ vendors/suppliers to process invoices; supervised accurate and timely processing of 2000+ invoices ($1M) monthly and resolved billing issues for documentation before payment. Executed data entry of 100 invoices on Viewpoint daily and processed backup reports. Distributed invoices to job sites or overhead departments.. Instituted process improvement initiatives that reduced processing errors 50% and propelled AP efficiency by 20%.. Processed 500 invoices weekly on Viewpoint while organizing vendor file information and communications.. Reclaimed $50K in double payment refunds by researching misapplied credits and miscellaneous invoice incidents.. Created invoices with suffix letter to repay over $10K in discovered double credit that prevented account shutdown with vendors.. Automated and deployed spreadsheet that streamlined vendor reconciliation process by 80% and avoided 50 hours in call costs.. Developed system to track purchase invoices via AP database and calls that saved $15K and yielded 60% boost in on-time payment.. Commended by Assistant Controller and AP Team Lead for meeting month end/year end deadlines for vendor reconciliation.. Saved $37K+ in dual invoice payments by eliminating duplicate entries on AP system and matching invoices to PO reference.. Resolved vendor/supplier/customer inquiries with sense of urgency that maintained a customer satisfaction rating of 95%.

San Ramon, Ca, Us

Administrative Assistant /Chevron Business and Real Estate Services – IDC (2015 – 2018)Played pivotal role in fast-moving business environment, providing customer service assistance, managing supplier relations, and liaising between vendors and support team. Oversaw communication for supply chain management tasks, processed credit card purchases and work orders, and coordinated service order requests.. Spearheaded onboarding process in WorkFront for contractors and employees. . Generated $10K in savings by utilizing existing office equipment for contractors. . Saved company $2K by identifying and correcting vendor invoicing discrepancies.

San Ramon, Ca, Us

eProcurement Specialist/Chevron Business & Real Estate Services (11/2014 - 11/2015)Tracked open service and purchase orders to ensure timely resolution. Trained suppliers on use of Ariba for submission of invoices and Chevron managers on system so they could approve invoices. Tracked contract commitments and company spend utilizing SIMS, SAP, and Ariba and reviewed and set up vendors in Vendor Autoload, Supplier Enablements in Ariba. •Instrumental in successfully passing highly comprehensive internal audit for Supply Chain Payable.•As result of running the Catalog Metric Report and sorting on our top 10 big dollar vendor spend/comparing prior month indirectly, CBRES was able to bring our score up from 54% to 95%.•As a result of running our Early Pay Discount Report weekly, our metrics went to an all time high of 91%.

San Ramon, Ca, Us

Buyer/Chevron Energy Technology Company (1/2014 0 11/2014)Provided key expertise for obtaining cost savings through analysis and negotiations. Met company business objectives by generating and validating purchase and service agreements/amendments related to purchase and service orders..Delivered value-added savings of $74K by successfully meeting contractor purchase order deadlines

San Ramon, Ca, Us

Provided key expertise regarding accounts payable issues. Trained suppliers and Chevron managers on invoice submission process. Tracked contract commitments and company spend utilizing SAP and Ariba. Created workflow chart and instruction guide for offshoring of accounts payable. Ensured compliance with DOA. Created various metric reports. Responsible for vendor set and revisions. Familiar with the P2P Process of Supply Chain Management..Streamlined Procurement Administrator/ Finance Specialist Process Manual for ease of use..Earned multiple award recognitions for excellent customer service, for on-time payments and for solving Ariba and SAP glitches..Centralized invoice problem log on Supply Chain Management Shared Drive as a result of education through Lean Sigma Project.

Principles Of Accounting

Associate'S Degree, Business Administration And Management, General