Nancy Martinez Email & Phone Number

United States

We help owners take back control of their finances through outsourced assistance.

Oversee all aspects of daily accounting including, cash flow reporting, deposits, reconciliation, accounts receivable, and accounts payable. I setup customer, vendor and employee profiles to include having all proper paperwork and forms in place. I compute payroll and all company/employee taxes. I research and apply human resource applications to the company and implement and oversee employee benefits and worker compensation claims.

Assist the controller in accounts payable by verifying the accuracy of purchases entered for payment; posting/releasing those purchases to be paid; initiating and receiving payment approvals from division presidents and selecting the approved purchases for payment; obtaining signatures, mailing the payment to the vendor and electronic filing of paid invoice for reference. Assist controller by making journal entries; enter ledger entries for payroll and employee health benefits bimonthly; Handled receivables and electronic deposits; Research customer questions relating to their invoices; posted escrow receivables & payments for county recording fees. Assist in other tasks as requested.

Supervise, train, coordinate work schedules and evaluate performance for (2) switchboard operators, temporary staff and (1) student employee. Enter trouble tickets and disburse inventory to technicians and network operations; authorize and submit purchase requests to the department purchasing clerk; receive inventory (physically and electronically); analyze and prepare the carrier phone bills for payment; communicate and coordinate with telephone company representatives to resolve billing problems; schedule conference calls and answer switchboard as needed.I coordinated tasks such as, preparing excess equipment to be sold, organized the offsite storage facility, submitting the proper paperwork to have old files destroyed and to have equipment that is not sellable disposed of; contact telephone equipment vendors to arrange purchase of excess and outdated telecommunications equipment; perform other duties as requested such as keeping accurate records of the keys and tools that are distributed to department personnel and mileage reports on their assigned vehicles; receive, disburse and balance the petty cash fund; verify time records for accuracy before submitting to the division's payroll preparer; participate in department staff meetings to familiarize myself current projects.

Reported daily cash flow to company president; reconciled all bank and loan payable statements; I made all journal entries; reviewed all insurance policy renewals and ensured all existing customer insurance certificates were updated and replaced in the renewal process; conduct a six-month audit on receivables and payroll to ensure general liability insurance cost projections; worked with general liability auditor during yearly audit. I renewed the company business licenses; setup and maintained vendor files, including 1099 forms and requests for insurance certificates; oversaw credit application process. Interviewed and hired office staff; conducted employee evaluations, reviewed pay increases and warnings with employees; set up employee benefits and reviewed them at open enrollment; oversaw the payroll process through an outsourced employee leasing company; processed in-house payroll for overtime, vacation and bonuses; made weekly electronic payments to the IRS for payroll taxes and filed quarterly 941, DE6 and DE88 forms. I prepared year-end reports for the company CPA and extracted the employees W-2 forms.I handled all aspects of both Accounts Payable and Accounts Receivable. As I was able to hire additional staff, I then trained and oversaw the continuity of it.

Certified, Professional Bookkeeper

Spanish Language And Literature

Accounting And Administrative Assistant And Secretarial Science, General