Nancy D. Petrak Email & Phone Number

Calgary, Canada Area

• Confidential administrative work
• Booking flights and accommodations
• Running personal errands and shopping
• Handling expense reports, mail personal bank deposits

Calgary

Reported to Jim Shaw and Kathryn ShawHandled daily calendarsMonthly expense reportsPlanned eventsLiaison with pilots and staff at their other homesManaged several vehicles registration and insurancePreformed numerous personal errands

Houston, Texas Area

• Reported directly to President and CFO, assisted the Chairman and CEO as needed
• Managed daily calendars, calls, mail, expenses, follow-through, travel arrangements and internal & external meetings
• Re-organized the accounting filing system, dealt with W9 forms, new contracts and invoices.
• Raised funds for drilling projects through clients

Houston, Texas

• Reported to both co-CEO’s
• Managed calendars, travel schedules, mail, expense reports
• Compiled letters and general correspondence, task list and follow-through
• Supervised the performance of the receptionist and administrative assistant
• Assisted in developing new & innovative ways to save costs and improve performance
• Managed and prepared all meetings including the Board of Directors monthly meetingsProjects

Greater San Diego Area

• Reporting and Supervision
• Reported directly to Owner and CEO, Dene Oliver
• Acted a liaison between CEO and all levels of internal management
• Supervised the Jr. Administrative AssistantsAdministration
• Maintained CEO’s extremely complex daily business calendar, compiled letters and general correspondence, directed calls, organized mail, task lists, follow-through, scheduled all meetings
• Maintained and organized an efficient filing system for both business and personal reference

Rancho Santa Fe, California

- handled confidential correspondence, scheduled key appointments and meetings- organized comprehensive and detailed travel arrangements (e.g., several private jets, hotels & drivers)- established contacts with new contractors, vendors & suppliers- assisted with employee payroll, drafted letters and managed budgets

La Jolla, California