• Independently processed all purchase requisitions, ensuring timely delivery of orders, contributing to smoother operations and efficient workflow. Implemented the 43 folders system, streamlining organizational processes, significantly enhancing day-to-day operations and overall efficiency and workflow. • Developed comprehensive, user-friendly processes for various projects and tasks, facilitating training and optimizing workflow adherence. • Successfully coordinated the office relocation, minimizing downtime and ensuring a smooth transition to the new workspace, maintaining business continuity.• Contributed to Legal and Financial soundness of the company by leading monthly financial closing processes. Worked with various organizational groups, ensuring accurate financial data, facilitating informed decision-making for business growth and stability. Collaborated with the Finance and Audit units for fiscal year close to ensure compliance with corporate and federal regulatory requirements. Prepared all necessary financial and legal documents for contractors, ensuring both federal compliance and fostering an effective relationship with vendors and partners. • Managed travel logistics, optimizing comfort for executives, team members, and candidates, while confirming to business policies, with an eye towards cost effectiveness.

o Provided invaluable support to key office executives, including the CTO, VP of Hardware, and Senior Director of Hardware and Software, optimizing their effectiveness, and contributing to business success. o Played a pivotal role in the seamless relocation of the data center from Menlo Park to San Jose, ensuring minimal disruption and maintaining operational continuity, thus enhancing business resilience. o Strategically planned and executed the initial move post-acquisition, orchestrating office layout for employees and project management, fostering a cohesive work environment and facilitating business integration.

Graphite Systems, Inc. is a dynamic stealth mode startup with venture funding. Founded in April of 2012, Graphite Systems is doing something that is both simple and unique and has broad applicability.• Independently facilitated the acquisition process by handling confidential information. Ensured all necessary documents and files were submitted for the merger by collaborating effectively with legal teams for both parties, leading to a successful integration and Day One. • Provided comprehensive administrative support to senior executives, including the CEO, CTO, CFO, VP of Product, and VP of Hardware for unimpeded office operation.. • Conducted recruitment and selection processes, including interviewing candidates and writing offer letters.• Conducted employee onboarding and orientation programs, addressing questions and asks for a smooth company integration. • Played a pivotal role in the seamless relocation of the data center from Menlo Park to San Jose, ensuring minimal disruption and maintaining operational continuity.

Nivio is a cloud storage platform, a cloud-based Windows desktop, and a platform for renting applications for your Windows desktop. Access everything, anywhere on any device supporting HTML5.• Provided indispensable support to the CEO and executive team, ensuring smooth day-to-day operations, enabling strategic decision-making, allowing for greater focus on business development and growth. • Spearheaded the expansion of the US office, driving growth from a small team of 3 to a robust team of over 25 individuals, expanding company reach and market presence. This involved securing office location, workspace design with an eye towards employee efficiency and comfort, and incorporation of a number of employee benefits which involved contract negotiations with various vendors. • Led office design, vender selection, and infrastructure set-up projects, creating a conductive work environment, and optimizing operational efficiency. • Managed complex calendars for the entire team coordinating interviews, meetings, trade shows, and extensive domestic/international travel.• Oversaw the HR onboarding process and new employees systems training, ensuring seamless integration of new hires and promoting employee engagement and retention. Strategically planned and executed college recruiting events at Stanford, driving talent acquisition efforts, and supporting organizational growth and development. • Managed events and trade shows for prestigious platforms such as Mac World, Mobile World Congress and the World Wide Partner Conference (Microsoft).• Initiated and implemented online collaboration tools, including Asana and Trello, improving team efficiency and collaboration in project management.

Red Sash Events delivers expert event planning and management services tailored to your unique vision. With a focus on exceptional customer service and organization, we offer streamlined processes and an online portal for seamless communication and collaboration.• Provided strategic guidance and recommendations to optimize wedding day and event planning processes, resulting in improved business performance.• Developed and implemented logistics plans, serving as the main point of contact for on-site coordination, vendors, and the bridal party, enhancing operational efficiency and client satisfaction.• Conducted thorough wedding rehearsals to ensure clarity of roles and responsibilities, contributing to streamlined execution and customer satisfaction.• Supervised on-site event and wedding setups, offering assistance to vendors as needed, maintaining high standards of service delivery and reinforcing the business's reputation.• Coordinated closely with vendors to execute the wedding program flawlessly, enhancing the business's reputation for excellence in event management.• Produced a range of marketing materials, including brochures, programs, and invitations, contributing to brand awareness and customer engagement, ultimately driving business growth.• Collaborated with clients to define event objectives, visions, and budgets, ensuring alignment with business goals and enhancing profitability.• Acted as the primary point of contact for vendors, handling logistics, payments, and key decisions on event days, safeguarding business interests and reputation.• Designed floor plans and attendee flow strategies to optimize guest experiences, further solidifying the business's commitment to delivering exceptional events.

An organization established by Paul Vunak who has trained Under Guro Dan Inosanto as one of his top instructors for over 30 years. Guro Inosanto was Bruce Lee's Protégé, training partner and best friend.Paul Vunak's high-level training programs have been used by our U.S. Navy SEAL teams, the FBI, DEA, and over 50 police departments across the country. These agencies all have one thing in common - very little time to allocate to defensive tactics training. Vunak's streamlined system provides the most effective and efficient tools and tactics for self-defense, not in weeks or months, but in days.• Facilitated seamless operations by providing essential administrative support to the CEO, CFO, and VP, enhancing overall business efficiency.• Streamlined executive travel arrangements, domestically and internationally, for the CEO and executive team, ensuring smooth and productive business engagements.• Managed client accounts with a focus on delivering exceptional customer service, resolving issues, and understanding customer needs, fostering strong client relationships and driving business growth.• Orchestrated successful seminars and annual fitness retreats for over 200 participants, overseeing all aspects from planning to execution, collaborating closely with vendors and caterers to meet event objectives and ensure client satisfaction.

A business technology consulting firm dedicated to provide businesses with design, development, and web strategy services. Has worked with over 100+ clients worldwide, specializing in small businesses and startups in the social networking and mobile application spaces.• Recruit and manage virtual teams of designers, developers, freelancers, and consultants.• Run business meetings, scheduling of events, coordinate duties across multiple teams, and manage payroll processes.• Responsible for the day to day tax and bookkeeping tasks, and corporate compliance with state and federal regulations.

A furniture dealership providing clients with innovative, cost-effective solutions and dedicated to increasing workplace productivity through products that show a genuine concern for the environment.• Provided crucial daily administrative support to key executives, including the CEO, CFO, Project Manager, and Sales Executives, in a dynamic business environment.• Recognized for outstanding contributions with the 'Most Inspirational Employee' award in 2008, highlighting dedication and impact within the organization.• Successfully orchestrated the completion of over 25 large-scale office furniture projects, transforming empty warehouses into functional workspaces for esteemed clients such as Levis Inc., Hewlett Packard, Mozilla, IMVU, and San Jose Evergreen College. Collaboration across multiple teams and vendors ensured timely and quality project delivery.• Played a pivotal role in securing new business opportunities by crafting compelling project proposals and bids, collaborating closely with sales and design teams to meet client expectations.• Managed departmental finances by processing invoices accurately and efficiently, liaising with accounts payable to ensure timely payments, and preparing reports for review by the CFO, ensuring financial transparency and accountability.• Implemented innovative web applications to enhance office productivity, efficiency, and communication, reflecting a commitment to leveraging technology for business growth and success.

A Mortgage Firm dedicated to serving clients providing quality real estate financing. With a proven track record, we serve the lending needs of real estate professionals, builders and individual homebuyers throughout California. Interstate Financial has access to a full range of mortgage sources and all of our lending specialists are dedicated to find the right loan with the best rate, terms and cost to meet our client's needs. Spearheaded CEO schedule management, ensuring optimal efficiency and preparation for meetings, projects, presentations, and events. Coordinated appointments, meetings, and domestic travel arrangements, contributing to streamlined operations and enhanced productivity.• Managed intricate financial processes including placing escrow, ordering appraisals, submitting loan applications, and negotiating favorable rates, facilitating smooth transactions and bolstering financial stability.• Orchestrated the successful completion of mortgage loans totaling over $75 million, overseeing the entire process from initiation to closure, demonstrating adept management and financial acumen.• Oversaw general office management duties and handled administrative tasks with precision, while also managing accounts receivable and payable, contributing to the smooth functioning of daily operations and financial health of the business.

Small Tax and Bookkeeping business serving the needs of local small businesses such as construction companies, medical offices, etc.• Produced accurate financial statements for clients by meticulously coding, organizing, inputting, and reconciling data from bank accounts, ensuring transparency and reliability in financial reporting.• Played a vital role in tax return preparation for clients by inputting, verifying, and assembling accounts, contributing to compliance and financial efficiency.• Crafted professional correspondences addressed to government agencies and clientele on behalf of managers and clients, fostering strong relationships and upholding the business's reputation for effective communication and professionalism.