Nancy Cao Fadrilan Email & Phone Number

United States

• Independently processed all purchase requisitions, ensuring timely delivery of orders, contributing to smoother operations and efficient workflow. Implemented the 43 folders system, streamlining organizational.
• Developed comprehensive, user-friendly processes for various projects and tasks, facilitating training and optimizing workflow adherence.
• Successfully coordinated the office relocation, minimizing downtime and ensuring a smooth transition to the new workspace, maintaining business continuity.
• Contributed to Legal and Financial soundness of the company by leading monthly financial closing processes. Worked with various organizational groups, ensuring accurate financial data, facilitating informed.
• Managed travel logistics, optimizing comfort for executives, team members, and candidates, while confirming to business policies, with an eye towards cost effectiveness.

Menlo Park, CA

o Provided invaluable support to key office executives, including the CTO, VP of Hardware, and Senior Director of Hardware and Software, optimizing their effectiveness, and contributing to business success. o Played a pivotal role in the seamless relocation of the data center from Menlo Park to San Jose, ensuring minimal disruption and maintaining.

Mountain View, CA

• Graphite Systems, Inc. is a dynamic stealth mode startup with venture funding. Founded in April of 2012, Graphite Systems is doing something that is both simple and unique and has broad applicability.
• Independently facilitated the acquisition process by handling confidential information. Ensured all necessary documents and files were submitted for the merger by collaborating effectively with legal teams for both.
• Provided comprehensive administrative support to senior executives, including the CEO, CTO, CFO, VP of Product, and VP of Hardware for unimpeded office operation..
• Conducted recruitment and selection processes, including interviewing candidates and writing offer letters.
• Conducted employee onboarding and orientation programs, addressing questions and asks for a smooth company integration.
• Played a pivotal role in the seamless relocation of the data center from Menlo Park to San Jose, ensuring minimal disruption and maintaining operational continuity.

Palo Alto, CA

• Nivio is a cloud storage platform, a cloud-based Windows desktop, and a platform for renting applications for your Windows desktop. Access everything, anywhere on any device supporting HTML5.
• Provided indispensable support to the CEO and executive team, ensuring smooth day-to-day operations, enabling strategic decision-making, allowing for greater focus on business development and growth.
• Spearheaded the expansion of the US office, driving growth from a small team of 3 to a robust team of over 25 individuals, expanding company reach and market presence. This involved securing office location, workspace.
• Led office design, vender selection, and infrastructure set-up projects, creating a conductive work environment, and optimizing operational efficiency.
• Managed complex calendars for the entire team coordinating interviews, meetings, trade shows, and extensive domestic/international travel.
• Oversaw the HR onboarding process and new employees systems training, ensuring seamless integration of new hires and promoting employee engagement and retention. Strategically planned and executed college recruiting.

San Francisco Bay Area

• Red Sash Events delivers expert event planning and management services tailored to your unique vision. With a focus on exceptional customer service and organization, we offer streamlined processes and an online portal.
• Provided strategic guidance and recommendations to optimize wedding day and event planning processes, resulting in improved business performance.
• Developed and implemented logistics plans, serving as the main point of contact for on-site coordination, vendors, and the bridal party, enhancing operational efficiency and client satisfaction.
• Conducted thorough wedding rehearsals to ensure clarity of roles and responsibilities, contributing to streamlined execution and customer satisfaction.
• Supervised on-site event and wedding setups, offering assistance to vendors as needed, maintaining high standards of service delivery and reinforcing the business's reputation.
• Coordinated closely with vendors to execute the wedding program flawlessly, enhancing the business's reputation for excellence in event management.

Ladera Ranch, CA

• An organization established by Paul Vunak who has trained Under Guro Dan Inosanto as one of his top instructors for over 30 years. Guro Inosanto was Bruce Lee's Protégé, training partner and best friend.Paul Vunak's.
• Facilitated seamless operations by providing essential administrative support to the CEO, CFO, and VP, enhancing overall business efficiency.
• Streamlined executive travel arrangements, domestically and internationally, for the CEO and executive team, ensuring smooth and productive business engagements.
• Managed client accounts with a focus on delivering exceptional customer service, resolving issues, and understanding customer needs, fostering strong client relationships and driving business growth.
• Orchestrated successful seminars and annual fitness retreats for over 200 participants, overseeing all aspects from planning to execution, collaborating closely with vendors and caterers to meet event objectives and.

Sunnyvale, CA

• A business technology consulting firm dedicated to provide businesses with design, development, and web strategy services. Has worked with over 100+ clients worldwide, specializing in small businesses and startups in.
• Recruit and manage virtual teams of designers, developers, freelancers, and consultants.
• Run business meetings, scheduling of events, coordinate duties across multiple teams, and manage payroll processes.
• Responsible for the day to day tax and bookkeeping tasks, and corporate compliance with state and federal regulations.

Palo Alto, CA

• A furniture dealership providing clients with innovative, cost-effective solutions and dedicated to increasing workplace productivity through products that show a genuine concern for the environment.
• Provided crucial daily administrative support to key executives, including the CEO, CFO, Project Manager, and Sales Executives, in a dynamic business environment.
• Recognized for outstanding contributions with the 'Most Inspirational Employee' award in 2008, highlighting dedication and impact within the organization.
• Successfully orchestrated the completion of over 25 large-scale office furniture projects, transforming empty warehouses into functional workspaces for esteemed clients such as Levis Inc., Hewlett Packard, Mozilla.
• Played a pivotal role in securing new business opportunities by crafting compelling project proposals and bids, collaborating closely with sales and design teams to meet client expectations.
• Managed departmental finances by processing invoices accurately and efficiently, liaising with accounts payable to ensure timely payments, and preparing reports for review by the CFO, ensuring financial transparency.

Cupertino, CA

• A Mortgage Firm dedicated to serving clients providing quality real estate financing. With a proven track record, we serve the lending needs of real estate professionals, builders and individual homebuyers throughout.
• Managed intricate financial processes including placing escrow, ordering appraisals, submitting loan applications, and negotiating favorable rates, facilitating smooth transactions and bolstering financial stability.
• Orchestrated the successful completion of mortgage loans totaling over $75 million, overseeing the entire process from initiation to closure, demonstrating adept management and financial acumen.
• Oversaw general office management duties and handled administrative tasks with precision, while also managing accounts receivable and payable, contributing to the smooth functioning of daily operations and financial.

Sunnyvale, CA

• Small Tax and Bookkeeping business serving the needs of local small businesses such as construction companies, medical offices, etc.
• Produced accurate financial statements for clients by meticulously coding, organizing, inputting, and reconciling data from bank accounts, ensuring transparency and reliability in financial reporting.
• Played a vital role in tax return preparation for clients by inputting, verifying, and assembling accounts, contributing to compliance and financial efficiency.
• Crafted professional correspondences addressed to government agencies and clientele on behalf of managers and clients, fostering strong relationships and upholding the business's reputation for effective communication.

Bs, Business Administration In Marketing

Activities and Societies: San Jose State University Marketing Association

Full Instructor Edged Weapons

Activities and Societies: Certified Women’s Self Defense Instructor, Certified Edge Weapons Defensive Tactics (part 1) Instructor.