Nancy Costa Email & Phone Number

Fall River, Massachusetts, United States

• Provide administrative support to the GM and Senior Leadership Team.• Manage: meetings, appointments, calendar management, conference room coordination and correspondence.• Schedule cost effective travel arrangements which include airfare/hotel/ground transportation and expense management.• Support Human Resources Team with event planning and associate engagement. • Serve as a representative on department team-building activities and peer recognition. • Responsible for the building’s employee relations budget.• Transcribe and distribute staff meeting notes daily.

Providence, Rhode Island Area

• Provided calendar management for the CEO as well as the Senior Leadership Team, including all aspects of internal, external, physical, and virtual meetings.• Coordinated travel logistics for domestic and international travel for all employees plus post-trip expenses.• Organization and facilitation of Board of Directors meetings; prepare presentation, take notes and distribute action items.• Special project work and support to the extended team such as office management responsibilities, interface with building management; ordering office supplies.• Research, create and maintain high level and confidential documents.• Reconciliation of month end corporate credit card transactions.• Build and promote positive relationships with our internal and external business partners.

Middleboro, Massachusetts

Supported the Vice President of Human Resources and secondary support to the Director of Strategic Projects.Strategically managed complex calendars, appointments, and proactively identified and adjusted conflicting events.Organized internal and external meetings, including logistics, attendees, materials and communications.Assisted with various administrative aspects of the team, including but not limited to monitoring email, answering phone calls, mail services, general copying, filing and scanning.Maintained human resources records by recording new hires, transfers, terminations, changes in job classification, merit increases; tracking vacation, sick and personal time.Processed and coded all invoices through SAP to ensure timely and accurate vendor payments.Developed strong interpersonal relationships with employees at all levels of the organization.Maintained confidentiality while dealing with sensitive and proprietary information in a discreet and professional manner.

Successfully planned and coordinated company events and teamwork activities. Prepared and edited correspondence, presentations, reports and a variety of confidential material to ensure accuracy, consistency, and timely distribution of information.

Provided the highest level of support to the CFO. Responsible for numerous administrative functions, including the management of all correspondence, daily scheduling, travel and expense management and board presentations. Assisted and supported the Executive Administrator with Board of Director meetings, arranging travel, transportation and accommodations for meetings.

Canton, Ma

Provide administrative and business support to Director of Corporate Real Estate, Americas Region and other members of Corporate Real Estate team to enable strategic portfolio management of 377 global locations. Extensive calendar management.Coordinate management meetings, executive briefings, and special events, including preparing materials, reserving facilities, and recording meeting minutes resulting in improved efficiency and flow of meeting. Prepare and edit correspondence, presentations, reports and variety of confidential material to ensure accuracy, consistency and timely distribution of information. Maintain SharePoint database and filing system, resulting in easy access to critical information and streamlined office functioning. Management of all office supplies. Arrange domestic and international travel arrangements, including visa/passport requirements, transportation, and post-trip expense management.Accurately track departmental spending against annual budget, create purchase orders and manage invoicing through SAP to ensure timely and accurate vendor payments.Responsible for all new hire on boarding for seamless integration into department.Build and promote positive relationships with our internal and external business partners.

Canton, Massachusetts

Provided administrative support and financial management to multiple projects, including the high-profile Cirque du Soleil partnership. Managed budgets, purchase orders, agency contracts, media reports, product ordering and distribution, PR events and photo shoots.

Canton, Ma

Supported the Vice President and four Senior Directors within the Global Marketing department. Executed all administrative tasks including managing multiple calendars, travel arrangements, event logistics and coordination, file maintenance, and phone correspondence.

Canton, Ma

Provided exceptional administrative support to the Vice President of Supply Chain, including drafting correspondence, organizing senior management meetings and preparing monthly forecast and buy presentations.