Nancy Mccaulay Email & Phone Number

Alexandria, Virginia, United States

Provide C-level support to Partner of the Global Public Sector Healthcare & Financial Services service line, Executive Advisors, Directors, Managers and staff. Areas of responsibilities include but are not limited to: • Organized and prepared travel arraignments for 4 Executives, 2 Senior Advisors and 5 Directors.• Scheduled internal and external meetings and maintained daily calendar for 4 Executives, 2 Senior Advisors and 5 Directors.• Coordinated conference calls (6-50 seats) and webinars for virtual meetings. • Prepared expense reports for 11 staff members (Executives and Senior Management). Created monthly billing reports for client and contractors. • Facilitated on-boarding of new employees (4-6 quarterly) to the Health Care Strategic Business Unit. • Maintained engagement opportunity pipelines (30-40 opportunities) and created bi-weekly reports detailing current pipeline activities. • Initiated and monitored Request for Proposals (RFP) for clients and Partners via internal and external web-based systems. • Assisted in the formatting and branding of proposals and coordinated proposal review teams for upcoming opportunities.Accomplishment:  Identified and reconciled past due expense reports; $12,000 reimbursement to Partner Selected as key administrative and logistics personnel for high level client engagement Selected to assist in the creation of an internal utilization tracking database. This resulted in the accurate accounting of staff utilization.

Provided C-Level administrative support to company stakeholders, managing directors, director and senior management responsibilities include: (but are not limited to)• Prepared slide presentations and coordinate projects with Reproduction, as needed• Prepared time & expense reports; prioritized and routed action items; follow-through on completion of work• Coordinated travel plans, hotels, and car service; planned and scheduled meetings; maintain calendar• File organization; provided back up support to other Executive Assistants when neededAccomplishment:  Selected to participate in team of 5 (out of 25) to assess a new software to determine administrative levels and functions.

Conshohocken, Pa

Provided executive level support and managed President and Chief Technology Officers daily administrative operations, reports and meeting logistics. Areas of responsibilities include but are not limited to: • Oversaw operations for the information technology division, inclusive of all accounting responsibilities.• Prepared travel arraignments and expense reports for President and Vice President of Process & Technology Provided one-on-one and broad-based support for executive level staff.• Direct contact for office management decisions and subtenant inquiries; planned and coordinated onsite and offsite office activities. • Maintained Information Technology (IT) controls; documented and revised IT policy and processes for Sarbanes Oxley (Sarbox) compliance.• Generated purchase orders via Oracle eBusiness purchasing module; created reports reflecting open purchases. • Maintained user accounts and oversaw new hire and termination of user accounts via company intranet (Vignette).• Researched and selected hardware and software vendors; negotiated license contracts, negotiated pricing for cost effectiveness. • Maintained software licenses and maintenance agreements; assisted in establishing Microsoft Volume License Agreement (VLA) for company.• Provided helpdesk support via Serena TeamTrack ticketing system; Maintained companywide security system (Ccure); created, deleted user accounts and determined clearance levels.Accomplishment:  Spearheaded energy audit to assess building inefficiencies; implemented plan to recoup losses and generate income via sub metering tenants. This resulted in a $5,000 modification of monthly expenses (60k annually). Spearheaded the implementation of office and data center relocation; assisted in build-out of office space i.e. telephony, electrical and data rewiring.  Conducted auction of surplus items resulting in a $10,000 profit.  Selected as point of contact for company-wide Information Technology (IT) purchaser

Alexandria, Va

Planned and coordinated logistics for conference calls, meetings and travel for staff, field liaisons, and the National Advisory Council. Areas of responsibilities include but are not limited to: • Provided support for 2 Directors, 1 Regional Director and 15 staff and maintained contact database.• Maintain calendar for Director and staff. Handled expense reports, monitored budget, and tracked project expenses.• Maintained national database of contacts acquired through sponsored initiatives and outreach programs. Proficient in multiple database management systems. • Managed staff, operations and logistics, for three national advocacy-training sessions for CDC’s Prevention Research Centers National Community Committees. • Edited state-based public opinion surveys (conducted by Harris Interactive, NY) for content, format and accuracy.• Identified and communicated with vendors regarding office equipment, supplies and software. • Coordinated equipment purchases and maintenance of supplies for Initiatives.• Assisted in production of publications: print and electronic.• Troubleshot and resolved problems, mediated staff disputes, and handled customer complaints • Orchestrated special events and reservations.

Alexandria, Va

Managed Chief Information Officer and Management Information Systems Director’s daily administrative operations,reports and meeting logistics.Direct contact for office management decisions and supervision of administrative staff.Planned and coordinated office activities; reviewed, analyzed and evaluated administrative support systems.Researched and selected vendors for office supplies, software and facility equipment.Oversaw operations for the information technology division, inclusive of all accounting responsibilities. Served as an information resource to associates regarding human resource issues. Coordinated office move (1600 sq. ft. – 13500 sq. ft.), negotiated license contracts, created and implemented purchasing procedure and policy. Performed various Office Management dutiesAccomplishment: Supervised facility (1,600 sq. ft. -13,500 sq. ft.) expansion, oversaw operations logistics.Spearheaded the implementation of office and data center relocation; assisted in build-out of office space i.e. telephony, electrical and data rewiring.

Theatre Arts & Communications

Activities and Societies: Tennis

Diploma