Payroll Specialist

The Museum's MissionThe purposes for which the Art Institute of Chicago is formed are: to found, build, maintain, and operate museums, schools, libraries of art, and theaters; to provide support facilities in connection therewith; to conduct appropriate activities conducive to the artistic development of the region; and to conduct and participate in appropriate activities of national and international significance.

Successfully led three conversions to new payroll systems over a four year period as a result of changes in company ownership. Conversions were completed with 100% accuracy.Lead a mid-year switch from a bi-weekly to a semi-monthly payroll cycle and to new 401k plan with no errors. Effectively processed bi-weekly payrolls for up to 320 employees with a very high rate of accuracy.Processed and reported sales commissions and special payments as well as withholdings for state and federal taxes, wage garnishments, child support payments, municipal taxes, medical, flexible spending, 401k, commuting costs and other deductions.Prepared payroll–related journal entries, quarterly payroll tax reports, unemployment insurance filings, new hire reports for taxing authorities, and W-2s.Developed a deep understanding of ADP and Infinium PY/400 payroll systems.Developed familiarity with payroll-related internal controls.

• Process BI-weekly payroll on ADP for 700 field employees and 100 corporate employees.• Data enter merit increases and status changes information that effect payroll.• Input state unemployment and disability insurance code information.• Distribute payroll to over 100 stores in a multi-state environment.• Knowledge of state law requirements regarding timely pay of terminated employees.

• Electronic file Federal, State, and Local tax.• W-2 Corrections.• Balance payroll reports to FLS tax reports.

• Supervised six payroll employees.• Developed and trained new payroll employees.• Responsible for processing BI-weekly payroll using People Soft application,• Including off cycle payroll.• Phases of additional check processing services; stop payment and direct deposit issues.• Liaison with bank regarding direct deposit procedures.• Insured 7000 employees located in United States, Canada, and Puerto Rico received paychecks in timely manner.• Generated weekly and monthly payroll reports.• Setup new store opening and closings through use of AS400

• Processed promotion, demotion, and field transfer paperwork.• Processed merit and sales increase for field employees.• Coordinated and trained District Managers on compensation procedures.• Provide feedback to field employees on compensation issues.

• Processed payroll for over 350 stores weekly.• Provided daily customer service with the stores.• Provided assistance in other areas including administrative functions.• Balanced reports daily to assure an accurate payroll.