Nancy Ray Email & Phone Number

Seal Beach, Ca

Lead and manage all Stock Transfer Department and Copy & Supply Department functions to support 6,608 homes, 16 Mutual Associations, 1 Trust Association and 9,000 residents through a staff of 5. Implemented a POS system in Stock Transfer, eliminating manual cash handling, manual cash reporting and manual cash reconciliation. This also eliminated all over/short cash. Implemented cash handling processes in both departments, by reconciling the POS to cash/ checks/ credit card purchases accounted for in the cash drawer daily. Implemented a weekly cash reconciliation to the POS system and cash drop with all appropriate documentation and monies turned in to the cashier. This included working with Finance to build in journal entries with GL accounts in the reconciliation documentation. Implemented an email process to Trust Counsel, replacing US mail and faxing. This eliminated duplicate answers from Trust Counsel and reduced turnaround time for Trust review from a minimum of 5 days due to US mail, to a 1 – 2 day turn around from Trust Counsel via email. Implemented a Department calendar for Stock Transfer to track all escrows – check in appointments and transfers. This eliminated individual manual tracking and allowed the three-person team to easily know when to help other team members when more work came in for one person, as well as to cover illness and vacations. Implemented weekly inventory in the Copy and Supply Center. This eliminated all inventory adjustments by working with the Purchasing Department to ensure the accuracy of the sales and receipt of inventory items.

Aliso Viejo, Ca

Lead and manage all accounting functions to support 150 homeowner associations through a staff of 18.Provide internal and external financial training to board members, community management and accounting. Prepare and present the flexibility and accuracy of our financial product to potential clients. Prepare and educate various clients on accounting and budget issues. Implemented process eliminating holding of reserve checks, which overstated reserve funds and required extra work to manage the held checks. Eliminated processes of using a clearing account by having the transactions book directly to the receiving account. Saved time, accuracy and reconciliations. Helped implement automated AP additional routing to achieve director approval for invoices over $10K, and routing for insurance invoices to go to the invoice coordinator. These steps eliminated extra paperwork. This also increased the accuracy and timeliness of the invoice approvals. Implemented continuous training to all of accounting on how all of accounting is intertwined, how they impact the clients and our internal community management team.

Newport Beach, Ca

Responsible for accurate and timely reporting of Company and Investor-owned assets, including all budget variance analysis and commentary. Supervise and motivate an accounting staff of six. Manage all banking and treasury relationships. Manage all property tax obligations/appeals for Investor-owned assets. Evaluate the operating effectiveness of the company, introduce efficiencies. Ensure compliance with all federal, state and local taxes. Assess and maintain effective internal controls. Work with Yardi on data errors during the conversion from Yardi 6 to Yardi 7S. Worked with Pacific Premier Bank during post purchase conversion after they purchased the existing operating account for all of our properties, consisting of 47 accounts. Did multi-year reconciliations of investor contributions and distributions.

Ensure the accurate, timely and efficient delivery of monthly interim financial information for 80 – 90 clients. Partner with regional operations leadership and community managers to promote client retention, build solid client relationships and help drive growth in the region. Train non-financial homeowner association board members on how to read their financials. Maintain excellent working knowledge of HOA accounting issues, including civil code requirements, collection activities, budgeting, and pro-active risk management. Provide direct oversight of 2 regional General Ledger staff accountants.

Direct financial planning and analytical functions including development of monthly/quarterly financial statements, financial forecasts, and budgets for $250M revenue and $6M in overhead budgets. Responsible for the development, input and reconciliation of the three year business plan. Oversee project testing and review functions. Administer financial management systems.

Provided accounting management and financial analysis for facility and project management of 15 million square feet within three major divisions. Train, manage and develop the financial staff to provide all the monthly general ledger activity, bank reconciliations, data transmissions and client/internal reporting requirements, accounts receivable and payable. Provided planning/forecasting for approximately $200M in operating and $12M in overhead budgets, as well as financial statements to the customer and Facility Directors. Provided system/process training to accounting, field personnel and client staff. Managed the implementation of full accounting process changes due to major client merger, including conversion to the client CTI system from JD Edwards, the management of an additional 5 million square feet, the doubling of the A/P staff.  Provided audit responses for the two clients in merger. Management of client accounting transition from accrual to cash basis accounting.

Responsible for all financial and accounting management for ten departments. Full cycle accounting, general ledger, payroll reconciliation, cash flow, financial statements, financial reporting to corporate, 3 day close, account analysis, various sales tax filings, and bank reconciliations. Managed, trained and evaluated accounting personnel.

Karlsruhe Area, Germany