• Assist the Manager as directed in the development of office maintenance systems, policies and procedures• Enter data and maintain records of payments and receipts for sales, purchases, petty cash, cash receipts, cash payments• Carry out banking as required including depositing funding payments, maintaining petty cash etc• Prepare monthly bank reconciliations, including general journal entries, prepayments, petty cash reconciliation and reconciliations of debtors, creditors and all other control accounts• Prepare the weekly payroll and pay advice slips• Reconcile the superannuation entitlements each quarter and forward the payments to the respective superannuation funds• Keep an accurate record of employee entitlements (salary sacrificing, leave entitlements, salary increments, workers' compensation payments etc) and accruals• Create and generate reports (including cash flow spreadsheet, P&L) on a monthly basis• Prepare and complete the PAYG and BAS returns to the Australian Taxation Office in consultation with the accountant where required• Prepare annual payment summaries at the end of the financial year (e.g.: group certificates)• Ensure Peach software program is up to date and functioning correctly at all times• Answer administration phone line, answer overflow calls, direct calls to staff, take and pass on messages• Provide general administration support to managing director, and heads of department• Ensure staff records are maintained and up to date• Collect the mail, open and distribute to staff• Type and send correspondence as required• Ensure office supplies and printed brochures/materials are available for use• Reorder stationary and office supplies as required• Maintain the electronic databases for clients and staff• Organise any travel arrangements, hotel bookings, and requests for disbursements (petty cash and reimbursement)• Marketing support through website updates, co-ordinating planned marketing activities and printed brochures

• Managing a portfolio of 80 permanent residential properties solely• Carrying out all Property Management duties ensuring REBA compliance• Tax invoicing & raising outgoings for commercial & strata tenancies • Receiving and paying creditor payments from Trust Account• Organising repairs/maintenance & quotes• Dealing with clients of all walks of life• Daily Banking• Weekly Trust Account Bank Reconciliations• Management of Real Estate Trust Account & Bond Trust Account• Completion of end of month Trust Account processing • Preparation of sales files for settlement• Following up clients for deposits, finance etc• Handling of sales deposit monies & company commissions• Website management including loading, updating and removing of sales and rental properties• General office duties• Assist with/co-ordinate staff recruitment for administration and property management • Day to day staff supervision of staff, including ensuring co-operation and teamwork exists between administration and sales teams• Ensure staff compliance with company policy and procedures• Arrange staff leave requests and relief requirements• Assist with teams meetings including preparing agendas• Ensure that the company’s computer network in the office is maintained in good working order, carrying out routine maintenance and daily backup of computer system• Assist with all finance data relating to the company’s General & Trust Accounts • Weekly General Account Bank Reconciliations• All accounts payable for the company (5 offices)• Assist with end of month Trust Account processing • Preparation of sales files for settlement and checking all paperwork is in order• Maintain Sales Reports• Website management including loading, updating and removing of sales and rental properties

• General front office duties including; typing, mailing, filing, data entry• Dealing with the public’s enquiries• Answering phones• Taking and receipting rents & bonds• Banking• Preparing Property Management portfolio’s• Drawing up leases, bond lodgments & renewals of leases• Conducting rental inspections• Organisation of repairs/maintenance & quotes• Showing prospective clients properties• Preparation of sales files & settlements• Creditor payments• Monthly bank reconciliations• Completing end of month payout of landlords